Job Description
Company Biography1:
As one of the fastest growing cities in Alberta, the City of Airdrie is a recognized leader in building a vibrant and sustainable community through innovation.
At the City of Airdrie, incredible opportunities happen every day in a flexible work environment that is tailored to each department. Our inclusive culture and values create a workplace where we welcome aspiring, driven and creative individuals to help us accomplish our business and community goals. We are supportive of one another, and we have fun while we serve our community. We are passionate about improving the lives of our residents through care and respect; that is the foundation of our organization. At the City of Airdrie, we learn, grow and accomplish great things together.
If you have a passion for building a better community and are ready to join the excitement, we’d love to hear from you!
The Opportunity:
The Human Resources Administrative Assistant term position provides essential administrative support to our HR department in assisting with filing projects, maintaining accurate records, and other administrative tasks and projects as required. This role requires strong organizational skills, high attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment while ensuring compliance with company policies and legal requirements.
Responsibilities include:
Scan paper files into SharePoint to ensure accurate digital documentation and easy access
Organize, file, and maintain onboarding documents, including high-volume hiring records for seasonal staff (up to 100 + documents)
Sort and restructure documents in SharePoint to improve document and data organization
Maintain proper file naming conventions and storage procedures to ensure consistency and compliance with company policies
Perform additional administrative tasks as required
You Bring:
Education in Human Resources, Business Administration, or a related field is preferred, but not required
Experience as an administrative assistant is preferred, but not required
Highly proficient in MS Office Suite
Experience with document management in SharePoint is an asset
Experience managing files, data, and information
Experience in Avanti or similar human capital management system an asset
Attention to detail and a high level of accuracy
Highly organized with a proven ability to plan and prioritize conflicting deadlines
Exceptional customer service skills and an innate desire to assist others
Strong written and verbal communication skills
Ability to quickly align with shifting priorities and work assignments, and meet short timelines
Ability to maintain strict confidentiality and discretion when handling sensitive information
High degree of professionalism, positivity, and enthusiasm
A growth mindset with a desire to learn
Demonstrated ability to collaborate effectively within a team and work independently, with a proactive approach to seeking clarification and asking questions when needed
Education in Human Resources, Business Administration, or a related field is preferred, but not required
We Offer:
Competitive compensation and the following benefits:
EAP (Employee Assistance Program)
Annual adult Genesis Place pass
We believe connection and culture are the keys to our customer service. We do this through continuous learning, regular team building, and organizational social events so all employees have the knowledge to provide excellence in service to our community.
Additional Information:
This is a full-time, 16 week temporary position with a weekly schedule of 37.5 hours.
Please include a cover letter introducing yourself and your interest in this role.
Next Steps:
Candidates are invited to apply online. We only accept resumes and additional application documents through our online recruitment system. In person applications, email or other online forms will not be considered.
Postings close at + p.m. on the closing date listed in the posting. We recommend applying as soon as possible as we are not able to accept late applications.
Please review the job competition carefully and be sure to attach any specifically requested documentation in the My Documents section of your application.
Interviewing and hiring may commence prior to the posted closing date.
Company Biography2:
Thank you for your interest in the City of Airdrie.
As one of the fastest growing cities in Alberta, the City of Airdrie is a recognized leader in building a vibrant and sustainable community through innovation.
At the City of Airdrie, incredible opportunities happen every day in a flexible work environment that is tailored to each department. Our inclusive culture and values create a workplace where we welcome aspiring, driven and creative individuals to help us accomplish our business and community goals. We are supportive of one another, and we have fun while we serve our community. We are passionate about improving the lives of our residents through care and respect; that is the foundation of our organization. At the City of Airdrie, we learn, grow and accomplish great things together.
If you have a passion for building a better community and are ready to join the excitement, we’d love to hear from you!
The Opportunity:
The Human Resources Administrative Assistant term position provides essential administrative support to our HR department in assisting with filing projects, maintaining accurate records, and other administrative tasks and projects as required. This role requires strong organizational skills, high attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment while ensuring compliance with company policies and legal requirements.
Responsibilities include:
Scan paper files into SharePoint to ensure accurate digital documentation and easy access
Organize, file, and maintain onboarding documents, including high-volume hiring records for seasonal staff (up to 100 + documents)
Sort and restructure documents in SharePoint to improve document and data organization
Maintain proper file naming conventions and storage procedures to ensure consistency and compliance with company policies
Perform additional administrative tasks as required
You Bring:
Education in Human Resources, Business Administration, or a related field is preferred, but not required
Experience as an administrative assistant is preferred, but not required
Highly proficient in MS Office Suite
Experience with document management in SharePoint is an asset
Experience managing files, data, and information
Experience in Avanti or similar human capital management system an asset
Attention to detail and a high level of accuracy
Highly organized with a proven ability to plan and prioritize conflicting deadlines
Exceptional customer service skills and an innate desire to assist others
Strong written and verbal communication skills
Ability to quickly align with shifting priorities and work assignments, and meet short timelines
Ability to maintain strict confidentiality and discretion when handling sensitive information
High degree of professionalism, positivity, and enthusiasm
A growth mindset with a desire to learn
Demonstrated ability to collaborate effectively within a team and work independently, with a proactive approach to seeking clarification and asking questions when needed
Education in Human Resources, Business Administration, or a related field is preferred, but not required
We Offer:
Competitive compensation and the following benefits:
EAP (Employee Assistance Program)
Annual adult Genesis Place pass
We believe connection and culture are the keys to our customer service. We do this through continuous learning, regular team building, and organizational social events so all employees have the knowledge to provide excellence in service to our community.
Additional Information:
This is a full-time, 16 week temporary position with a weekly schedule of 37.5 hours.
Please include a cover letter introducing yourself and your interest in this role.
Next Steps:
Candidates are invited to apply online. We only accept resumes and additional application documents through our online recruitment system. In person applications, email or other online forms will not be considered.
Postings close at + p.m. on the closing date listed in the posting. We recommend applying as soon as possible as we are not able to accept late applications.
Please review the job competition carefully and be sure to attach any specifically requested documentation in the My Documents section of your application.
Interviewing and hiring may commence prior to the posted closing date.
Company Biography2:
Thank you for your interest in the City of Airdrie.
💡 Quick Summary
Seeking a career-building opportunity? The HUMAN RESOURCES ADMINISTRATIVE ASSISTANT - TERM position is now open for candidates interested in the Office Assistant Jobs sector. This role in Airdrie offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
