Job Description
Full job description
Reporting to the HR Director or designate, the Human Resources Assistant (Canada Summer Job) will provide support in a wide variety of human resources matters with a concentration on HR administration, full-cycle recruitment support, training, data entry and benefit support. This role requires support not only to a client group but to the HR needs of the team as a whole. They will handle highly confidential information and therefore requires an individual who can handle sensitive information in the utmost professional manner while demonstrating critical thinking skills.
Location: Calgary Centre
Project Number: # 0213XXXXXX
Position Type: Seasonal Employment Full-Time (8 weeks)
Schedule: 35 hours per week (Total Number of Hours: 280 Hours)
Reporting to: Human Resources Director
Number of Positions to Fill: 1
DUTIES AND RESPONSIBILITIES:
Recruitment
Manage and provide full cycle recruitment support including:
Post vacancies on job boards and remove postings on job search sites
Update online forms and questions
Book interviews and create interview packages as required
Send out offer letters trigger regrets for unsuccessful candidates
Conduct reference checks as required
Track background checks, HR policy signoffs and vulnerable sector checks
Support the practicum student and summer internship programs, as required
Administration
Prepare or draft HR-related communication and submit documents for approval to the HR Advisor for the business unit
Create and send Offers of Employment, Transfers, Status Change Updates and other related process documentation
Create new employees and enter information into HRIS system
Support the Payroll and Benefit Analyst in administrative work for role creation, benefits and pension database administration, and leader/employee interface
Receive employee documentation, enter, and update employee records in UKG, coordinate and manage soft copy record keeping, archiving employee files and human resource materials
Enter WCB employer reports online for submission, ensure data entered is accurate, and submitted in a timely manner in consultation with HR Advisor
Ensure accurate data for tracking work permit eligibility and probationary periods
Coordinate and facilitate New Hire Orientation and onboarding materials
In concert with other Human Resources Assistants, manage HR and Training inboxes and provide additional support, coverage or back-up to Coordinator team
Responsible for managing new hire benefit enrolment and changes
Prepare New Baby Gifts and manage gift supplies inventory
Provide administrative support to the HR team as required
Assist with new HR projects and initiatives when requested
Training
Ensure all staff are adequately trained according to organizational and contractual requirements:
register employees in appropriate training
update certificates in employee files and UKG
run reports and update Training pivot table
upload current version of the pivot table onto Portal
Assist with the annual Training Audit
MINIMUM QUALIFICATIONS AND SKILLS
Post-Secondary education in Human Resources Management or equivalent combination of experience, education, and training
Background in payroll and benefit administration an asset
Human resources experience in a fast-paced environment is considered an asset
Strong working knowledge of Microsoft Office Programs (i.e., Word, Outlook, Excel, etc.) and human resources information systems; SharePoint knowledge an asset
Meticulous attention to detail, ability to prioritize and strong time management skills
Ability to work in a team environment and interact effectively with staff at all levels
Proven critical thinking and problem-solving skills
Excellent customer service skills with strong skills in maintaining appropriate boundaries
Integrity, discretion and judgment with tact and diplomacy on confidential matters
Excellent verbal and written communication skills with an understanding of confidentiality and protocol is essential
Strong organizational skills with effective multi-tasking skills
WORKING CONDITIONS
Office based role, sitting for extending period.
Also standing and walking are required as part of this role.
Extended computer use
Mental effort: moderate, periods of high-volume workload
Fast paced and demanding work environment
ADDITIONAL REQUIREMENTS
An Employment Background Check is required for all positions at The Mustard Seed
As The Mustard Seed is a Christian ministry, we require our employees to agree to respect and not detract from The Mustard Seed’s Employment Values during their employment at The Mustard Seed.
Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer
**ELIGIBILITY REQUIREMENTS FOR CANADA SUMMER JOBS**
Please do not apply if all these conditions are not met
Be between 18 and 30 years of age
Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations
Not a member of the Immediate Family of the Employer or a member of the Immediate Family of an officer or director of the Employer
International students are not eligible participants
For more information about Canada Summer Jobs: https://www.jobbank.gc.ca/youth
NOTE
Your privacy is important to us. The information we collect is used solely for consideration for employment.
We thank all candidates for their interest, however, only those candidates selected for an interview will be contacted. No phone calls please.
Please visit our Careers page to see more job opportunities.
Reporting to the HR Director or designate, the Human Resources Assistant (Canada Summer Job) will provide support in a wide variety of human resources matters with a concentration on HR administration, full-cycle recruitment support, training, data entry and benefit support. This role requires support not only to a client group but to the HR needs of the team as a whole. They will handle highly confidential information and therefore requires an individual who can handle sensitive information in the utmost professional manner while demonstrating critical thinking skills.
Location: Calgary Centre
Project Number: # 0213XXXXXX
Position Type: Seasonal Employment Full-Time (8 weeks)
Schedule: 35 hours per week (Total Number of Hours: 280 Hours)
Reporting to: Human Resources Director
Number of Positions to Fill: 1
DUTIES AND RESPONSIBILITIES:
Recruitment
Manage and provide full cycle recruitment support including:
Post vacancies on job boards and remove postings on job search sites
Update online forms and questions
Book interviews and create interview packages as required
Send out offer letters trigger regrets for unsuccessful candidates
Conduct reference checks as required
Track background checks, HR policy signoffs and vulnerable sector checks
Support the practicum student and summer internship programs, as required
Administration
Prepare or draft HR-related communication and submit documents for approval to the HR Advisor for the business unit
Create and send Offers of Employment, Transfers, Status Change Updates and other related process documentation
Create new employees and enter information into HRIS system
Support the Payroll and Benefit Analyst in administrative work for role creation, benefits and pension database administration, and leader/employee interface
Receive employee documentation, enter, and update employee records in UKG, coordinate and manage soft copy record keeping, archiving employee files and human resource materials
Enter WCB employer reports online for submission, ensure data entered is accurate, and submitted in a timely manner in consultation with HR Advisor
Ensure accurate data for tracking work permit eligibility and probationary periods
Coordinate and facilitate New Hire Orientation and onboarding materials
In concert with other Human Resources Assistants, manage HR and Training inboxes and provide additional support, coverage or back-up to Coordinator team
Responsible for managing new hire benefit enrolment and changes
Prepare New Baby Gifts and manage gift supplies inventory
Provide administrative support to the HR team as required
Assist with new HR projects and initiatives when requested
Training
Ensure all staff are adequately trained according to organizational and contractual requirements:
register employees in appropriate training
update certificates in employee files and UKG
run reports and update Training pivot table
upload current version of the pivot table onto Portal
Assist with the annual Training Audit
MINIMUM QUALIFICATIONS AND SKILLS
Post-Secondary education in Human Resources Management or equivalent combination of experience, education, and training
Background in payroll and benefit administration an asset
Human resources experience in a fast-paced environment is considered an asset
Strong working knowledge of Microsoft Office Programs (i.e., Word, Outlook, Excel, etc.) and human resources information systems; SharePoint knowledge an asset
Meticulous attention to detail, ability to prioritize and strong time management skills
Ability to work in a team environment and interact effectively with staff at all levels
Proven critical thinking and problem-solving skills
Excellent customer service skills with strong skills in maintaining appropriate boundaries
Integrity, discretion and judgment with tact and diplomacy on confidential matters
Excellent verbal and written communication skills with an understanding of confidentiality and protocol is essential
Strong organizational skills with effective multi-tasking skills
WORKING CONDITIONS
Office based role, sitting for extending period.
Also standing and walking are required as part of this role.
Extended computer use
Mental effort: moderate, periods of high-volume workload
Fast paced and demanding work environment
ADDITIONAL REQUIREMENTS
An Employment Background Check is required for all positions at The Mustard Seed
As The Mustard Seed is a Christian ministry, we require our employees to agree to respect and not detract from The Mustard Seed’s Employment Values during their employment at The Mustard Seed.
Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer
**ELIGIBILITY REQUIREMENTS FOR CANADA SUMMER JOBS**
Please do not apply if all these conditions are not met
Be between 18 and 30 years of age
Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations
Not a member of the Immediate Family of the Employer or a member of the Immediate Family of an officer or director of the Employer
International students are not eligible participants
For more information about Canada Summer Jobs: https://www.jobbank.gc.ca/youth
NOTE
Your privacy is important to us. The information we collect is used solely for consideration for employment.
We thank all candidates for their interest, however, only those candidates selected for an interview will be contacted. No phone calls please.
Please visit our Careers page to see more job opportunities.
💡 Quick Summary
Seeking a career-building opportunity? The Human Resources Assistant (Canada Summer ) position is now open for candidates interested in the Back Office Jobs sector. This role in Calgary offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
