Human Resources Executive Assistant (Leave Replacement)

EXISTING CNC CUPE Employees:

For all Administrative postings please disregard the following statement. For CUPE postings please refer to Article +.01 (d) of the CUPE Collective Agreement to ensure you have met the eligibility requirements to apply to CUPE competitions.

Employment Status Full Time Employment Type Leave Replacement Job Summary

Under the general direction of the Director, Human Resources, with additional support to the Associate Director, the Human Resources Executive Assistant supports the general business operations of the Department; responds to general inquiries with timely, friendly and reliable guidance. In addition, this position provides confidential administrative support to other Human Resource staff.

NATURE & SCOPE:

The HR Executive Assistant supports and enhances the efforts of the department working in a collaborative manner, providing quality customer service to the College community. They are a member of the department team and participate in scheduled meetings and committee activities to further the goals of the HR Department as a whole and taking on the task of specific departmental projects as required.

The HR Executive Assistant is responsible for developing and maintaining effective working relationships with a variety of internal and external groups including other CNC campuses and administrative departments, other institutions, committees and external agencies.

The HR Executive Assistant is involved in personnel issues and is privy to confidential information.

The HR Executive Assistant may assume some of the responsibilities of the HR Administrator.

You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners.

You will promote a positive work atmosphere by interacting and communicating in a professional manner that demonstrates mutual respect with students and colleagues.

Specific Duties

Provides confidential administrative support to the Director, Human Resources including the preparation of correspondence and reports, and the scheduling of meetings.

Provides general office support such as reception including phone, mail, and monitoring general email accounts and disseminating as necessary.

Supports department management with the preparation and file management related to arbitrations, grievances and other labour relations matters.

Develops and maintains effective communication both within the department and between Human Resources and other departments, and schools.

Responds to general inquiries, and provides information regarding personnel policies, procedures and practices in a professional and collegial manner or refers to the appropriate resource for response to inquiries.

Coordinates logistical aspects of learning and development offerings that the department offers the institution.

Assists in the development and implementation of effective record-keeping and office procedures which create departmental efficiencies.

Responsible for financial activities such as reconciliations, C-card coding, preparing purchase orders, invoices for payment, and cheque requisitions as required.

Provides back-up support to Benefits & Abilities Management with clerical activities such as benefit reconciliation, maintenance of filing system, and supporting reporting requirements on an as needed basis.

Prepares various types of correspondence and letters of offer.

Responsible for the HR website administration.

Responsible for departmental filing and file maintenance.

Administers hybrid workplace application process.

Assists with the coordination and organization of events, such as Service Recognition and Health & Wellness Day.

May participate on bargaining committees for notetaking purposes as required for collective bargaining.

Provides administrative support to other department members as assigned or approved by Director, HR.

Maintains the casual pool including the testing of applicants and the placement of casual staff in client departments as requested.

Maintains all departmental supplies including sourcing and ordering.

Provides position back up to HR Administrator, as required.

Provides back up support for quarterly Wellness Day report, as required.

Other duties as assigned by the Director.

Skills & Qualifications

Certificate in Office Administration, Business Administration or other relevant discipline

Minimum of 3 years of experience as Administrative Assistant, preferably in a Human Resources department

An equivalent combination of education and experience may be considered.

Demonstrated exceptional computer software skills

Demonstrated commitment to service excellence and teamwork

Ability to enter and manage data with speed and accuracy is required

Strong organization and judgment skills to ensure that deadlines are met while working with frequent interruptions

Demonstrated exceptional administrative support skills, including the ability to take responsibility, display initiative and make independent decisions

Strong collaborative and interpersonal skills

Ability to perform duties in a confidential manner and with minimal supervision

Experience in a multi-union environment preferred

Human Resources Information System experience would be an asset

Band NA Grade 5 Salary $61,316 - 81,755 per year Location Prince George CNC Campus Prince George Province BC Country Canada Department Human Resources

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