Job highlights
Identified by Google from the original job post
Qualifications
At least 2 years of Administrative/Office Assistant experience
Proficiency in Google Workspace
Responsibilities
Handle telephone - record date, shift, name, subject, request or action required
Schedule meetings and events, take minutes, send notes and follow up emails
Receive invoices from suppliers by email, name them and save them in a dedicated folder on the drive shared with accounting firm
Record accounts payable, create accounts receivable - QuickBooks; follow up with clients, suppliers and partners when needed
Prepare correspondence, track incoming and outgoing correspondence
Ensure related documents are properly organized physically and digitally
Prepare a list of invoices to be paid and send them to the manager
Access the marketplace platform, generate monthly transaction and tax reports, name them and save them in a dedicated folder on the drive shared with accounting firm
Access the inventory platform and report when it reaches the order point defined by the manager
Update the inventory spreadsheet according to the monthly sales volume
Participate in biweekly ecommerce management meetings, compile notes and follow up on decisions made via email
Communicate with the logistics third party to carry out the shipments requested by the marketplaces
Assist with all the documentation necessary to carry out the shipments
Assist with the exchange of digital documents with external agents
Assist the ecommerce team with files, documents and basic updates
Reporting to executive, tasks focus on the needs of a small e-commerce business, ensuring smooth operations, customer satisfaction, and effective support for marketing and sales initiatives
Job description
HYBRID - ADMINISTRATIVE ASSISTANT (ENGLISH & PORTUGUESE)

ABOUT COMPANY:
• Small e-commerce company in the USA with HQ’s in Brazil.
• Development of analytical processes, clinical, biological, chemical and phytotherapy research, production of raw materials, pharmaceuticals, cosmetics and functional foods.
• With over 40 products worldwide in specialties of Pediatrics, Internal Medicine and Gynecology.

REQUIREMENTS:
• Fluency in English & Portuguese (read, write & speak), Spanish is a Plus!
• At least 2 years of Administrative/Office Assistant experience.
• Proficiency in Google Workspace. QuickBooks is a PLUS!

RESPONSIBILITIES:
• Handle telephone - record date, shift, name, subject, request or action required
• Schedule meetings and events, take minutes, send notes and follow up emails
• Receive invoices from suppliers by email, name them and save them in a dedicated folder on the drive shared with accounting firm
• Record accounts payable, create accounts receivable - QuickBooks; follow up with clients, suppliers and partners when needed
• Prepare correspondence, track incoming and outgoing correspondence
• Ensure related documents are properly organized physically and digitally
• Prepare a list of invoices to be paid and send them to the manager
• Access the marketplace platform, generate monthly transaction and tax reports, name them and save them in a dedicated folder on the drive shared with accounting firm.
• Access the inventory platform and report when it reaches the order point defined by the manager
• Update the inventory spreadsheet according to the monthly sales volume
• Participate in biweekly ecommerce management meetings, compile notes and follow up on decisions made via email
• Communicate with the logistics third party to carry out the shipments requested by the marketplaces
• Assist with all the documentation necessary to carry out the shipments
• Assist with the exchange of digital documents with external agents
• Assist the ecommerce team with files, documents and basic updates

POSITION DETAILS:
• Reporting to executive, tasks focus on the needs of a small e-commerce business, ensuring smooth operations, customer satisfaction, and effective support for marketing and sales initiatives.
• Hybrid - At least 1-2 days in office per week at Miami downtown office
• Schedule: Monday - Friday

Company DescriptionPrideStaff Financial is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff Financial has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance!

Our Mission: Consistently provide client experiences focused on what they value most.