Job Description
Job Requisition ID: 54567
Agency: Department of Public Health
Office: Policy, Planning & Statistics
Division: Patient Safety
Posting ID: 26-26-0099/ 54567
Posted: 04/09/2026 - 04/23/2026
Class Title: OFFICE ASSOCIATE - 30015
Skill Option: Keyboarding
Salary: Anticipated Starting Salary (Effective 07/01/26) $4,144/month; Full Range $4,144-$5,429 /month
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 2
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Identified Offenders Program is an essential & critical hub between the Illinois State Police and the contractor for IDPH to maintain operations of this state legislative mandated program. This position performs in a confidential capacity by evaluating time sensitive documents related the Identified Offender’s admission and discharge process within the long term care facilities, organizing, and reviewing criminal history records, risk analysis and security recommendation reports which are provided to the facilities and maintained in a statewide registry. The IOP mission is to improve safety within long-term care facilities by identifying individuals with a criminal conviction history and conducting a behavioral risk assessment to determine the potential risk those identified individuals pose to other patients, staff, and visitors.
Benefits Statement
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources
These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Essential Functions
• Prepares and maintains various confidential records and reports to send to the Illinois State Police and forensic psychologist.
• Provides technical office support functions for the Identified Offender Program; duties include keyboarding, filing, faxing, shredding, scanning, and archiving files.
• Utilizes a variety of reference materials including laws, program policies and procedures, and public acts in completing and preparing required program documents for the Identified Offender Program.
• Communicates, establishes, and maintains a professional relationship with facilities staff, Illinois State Police, vendors, other IDPH divisions, state agencies, public and private external organizations.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
• Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires ability to keyboard accurately at 45 words per minute.
Conditions of Employment
All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:
• Requires completion of a background check.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Will you be able to meet these Conditions of Employment?
About the Agency
The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.
Work Hours: Monday- Friday 8:30am-5:00pm
Headquarter Location: 115 S Lasalle St, Chicago, Illinois, 60603
Work County: Cook
Agency Contact: [email protected]
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS:
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
[email protected]
[email protected]
Agency: Department of Public Health
Office: Policy, Planning & Statistics
Division: Patient Safety
Posting ID: 26-26-0099/ 54567
Posted: 04/09/2026 - 04/23/2026
Class Title: OFFICE ASSOCIATE - 30015
Skill Option: Keyboarding
Salary: Anticipated Starting Salary (Effective 07/01/26) $4,144/month; Full Range $4,144-$5,429 /month
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 2
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Identified Offenders Program is an essential & critical hub between the Illinois State Police and the contractor for IDPH to maintain operations of this state legislative mandated program. This position performs in a confidential capacity by evaluating time sensitive documents related the Identified Offender’s admission and discharge process within the long term care facilities, organizing, and reviewing criminal history records, risk analysis and security recommendation reports which are provided to the facilities and maintained in a statewide registry. The IOP mission is to improve safety within long-term care facilities by identifying individuals with a criminal conviction history and conducting a behavioral risk assessment to determine the potential risk those identified individuals pose to other patients, staff, and visitors.
Benefits Statement
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources
These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Essential Functions
• Prepares and maintains various confidential records and reports to send to the Illinois State Police and forensic psychologist.
• Provides technical office support functions for the Identified Offender Program; duties include keyboarding, filing, faxing, shredding, scanning, and archiving files.
• Utilizes a variety of reference materials including laws, program policies and procedures, and public acts in completing and preparing required program documents for the Identified Offender Program.
• Communicates, establishes, and maintains a professional relationship with facilities staff, Illinois State Police, vendors, other IDPH divisions, state agencies, public and private external organizations.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
• Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires ability to keyboard accurately at 45 words per minute.
Conditions of Employment
All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:
• Requires completion of a background check.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Will you be able to meet these Conditions of Employment?
About the Agency
The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.
Work Hours: Monday- Friday 8:30am-5:00pm
Headquarter Location: 115 S Lasalle St, Chicago, Illinois, 60603
Work County: Cook
Agency Contact: [email protected]
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS:
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
[email protected]
[email protected]
💡 Quick Summary
Seeking a career-building opportunity? The I.O.P. Representative (Office Associate, Opt. 2) position is now open for candidates interested in the Office Assistant Jobs sector. This role in Chicago offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
