Immigration Assistant

Immigration Assistant

Company: VisaSector
Location: Hamilton
Hours: Casual Part-Time (15–20 Hours Per Week)
Pay: $24-$30 per hour (Negotiable)
Start Date: Immediate

About VisaSector

VisaSector is a New Zealand–based immigration consultancy assisting visitors, students, workers, families, and employers with New Zealand visa services. We are seeking a passionate and motivated Immigration Assistant to support our growing immigration practice.

This role is ideal for someone who is either a Provisional Licence Holder (PLIA), currently studying towards a provisional licence, or someone with strong practical experience in the immigration industry who wishes to grow professionally under supervision.

The role offers excellent practical exposure to the day-to-day responsibilities of a Licensed Immigration Adviser and is suitable for a person seeking long-term career growth in the New Zealand immigration industry.

Key Responsibilities

· Assist with preparation and organisation of immigration files including visitor visas, partnership visas, student visas, AEWV applications, job checks, employer accreditation, residence applications, and complex immigration matters

· Issue service agreements, invoices, and client document checklists and follow up with clients as required

· Manage daily client communication via email, phone, WhatsApp, and social media platforms

· Collect, review, organise, and maintain client documents and records accurately

· Draft administrative correspondence, cover letters, and supporting documentation under supervision

· Upload, scan, print, format, and securely file documents in digital and physical systems

· Maintain accurate CRM records, call logs, and enquiry tracking systems

· Monitor and respond to enquiries and leads received through online platforms and social media

· Make outbound and follow-up calls to clients and prospective clients and assist with appointment scheduling

· Coordinate meetings and support administrative operations under the direction of a Licensed Immigration Adviser

· Work independently while also following instructions and supervision effectively

All work is carried out under supervision. Immigration advice and final visa decisions remain under the Licensed Immigration Adviser’s responsibility.

Skills & Requirements

· Strong IT skills, including proficiency with computers and Microsoft Office products (Word, Outlook, Excel)

· Excellent spoken and written English

· Strong organisational and administrative skills

· Confident and professional phone communication skills

· High attention to detail and accuracy

· Ability to work confidently with email, PDF documents, CRM systems, and cloud-based systems (e.g. OneDrive)

· Ability to work independently and manage competing tasks effectively

· Strong passion for immigration and willingness to learn

Preferred:

· Previous experience in the immigration industry

· Provisional Licence Holder (PLIA) or currently studying towards provisional licence

· Multilingual skills such as Hindi and/or Punjabi

· Familiarity with international student or migration-related backgrounds

· Interest in office administration, immigration support, recruitment, or sales

What We Offer

· Supervision and guidance from a Licensed Immigration Adviser

· Practical exposure to complex immigration matters and tribunal work

· Supportive and professional working environment

· Ongoing training and career development support

· Opportunity for progression to a permanent full-time role, subject to performance and business requirements

· Course fee support/compensation opportunities

· Company mobile phone provided for work-related communication

· Work TypeIn-person role only

How to Apply

Please send your CV and Cover Letter along with a brief introduction outlining your interest in the role.

Selected Questions

· What are your available working hours, including days of the week and times of day?

· Do you have reliable transportation to get to work?

· Do you currently hold a Provisional Licence, or are you studying towards one?

· Please briefly outline your previous immigration or administrative experience.

If you are passionate about immigration and want to build a strong future in this industry, we would love to hear from you.

Pay: $24.00 – $30.00 per hour

Work Location: In person