Job Description
Inventory Manager
The Inventory Manager is responsible for overseeing all aspects of inventory management, ensuring accurate product tracking, compliance with state regulations, and efficient operational flow. This role is critical for maintaining inventory integrity, supporting front-of-house operations, and optimizing back-of-house processes. The Inventory Manager will manage a team, handle purchasing duties, and contribute to strategic decisions related to inventory and procurement.
The ideal candidate is tech-savvy, analytical, detail-oriented, and excels at process implementation, vendor relations, team coordination, and purchasing.
Department: Inventory
Reports To: Manager, General Manager
Key Responsibilities
Inventory Oversight & Accuracy
Monitor and maintain accurate inventory records utilizing the POS system (Treez) and other tracking systems
Conduct daily, weekly, and monthly inventory counts, reconciliations, and audits to ensure stock levels match system records
Identify discrepancies, missing inventory, or unusual patterns, and implement corrective action to prevent recurrence
Manage product intake, storage, and restocking to ensure smooth operational flow and regulatory compliance
Compliance & Risk Management
Ensure all inventory processes are compliant with local and state ******** regulations
Maintain meticulous records for reporting, audits, and inspections
Proactively identify potential compliance risks and implement preventative measures
Prepare for and support scheduled or surprise audits and inspections
Process Improvement & SOP Development
Streamline inventory processes to increase efficiency and accuracy.
Assist in drafting, updating, and implementing Standard Operating Procedures (SOPs) related to inventory management
Analyze workflow, trends, and reporting data to optimize inventory practices
Process Improvement & SOP Development
Streamline inventory processes to increase efficiency and accuracy
Assist in drafting, updating, and implementing Standard Operating Procedures (SOPs) related to inventory management
Analyze workflow, trends, and reporting data to optimize inventory practices
Reporting & Data Analysis
Generate, interpret, and act on reports related to inventory, sales trends, product turnover, and vendor performance
Identify slow-moving, high-risk, or at-risk products and recommend actionable strategies
Vendor & Team Coordination
Develop and maintain strong relationships with vendors, ensuring accurate deliveries and minimizing recurring errors
Collaborate with the Manager, Assistant Manager, and other department leads to maintain operational continuity
Train and support team members in inventory processes, ensuring compliance and efficiency
Team Management
Lead, supervise, and coordinate a team of inventory associates to ensure smooth day-to-day operations
Conduct team meetings to provide updates, reinforce best practices, and foster a collaborative work environment
Provide ongoing training and development for team members to enhance their skills and ensure adherence to company policies and regulatory standards
Monitor individual and team performance, providing constructive feedback and recognition
Purchasing & Procurement
Manage the purchasing process to ensure optimal stock levels, and reduce costs while maintaining product quality
Work with vendors to negotiate pricing, delivery schedules, and order quantities to meet the company’s needs
Analyze product trends and sales data to inform purchasing decisions, ensuring the right products are ordered at the right time
Coordinate with the Operations to ensure purchase orders are aligned with budget forecasts
Requirements
Minimum 21 years of age
High school diploma or equivalent required; associate or bachelor’s degree or cannabis-related certifications a plus
3+ years of experience in inventory management, retail operations, warehouse, or compliance-heavy environments (cannabis industry experience strongly preferred)
Proficiency with inventory management systems (e.g., METRC, Treez, Dutchie) and familiarity with basic inventory control principles
Comfortable with technology, including POS systems, digital menus, and reporting tools (Microsoft Office, Google Workspace, etc.)
Strong analytical and problem-solving skills with the ability to interpret reports and identify trends
Exceptional attention to detail with the ability to differentiate visually similar products based on labels, SKUs, and batch numbers
Excellent organizational, time management, and communication skills
Demonstrated leadership skills with the ability to train, coach, and support team members
Ability to manage and motivate a team to meet operational goals and maintain high standards of accuracy and compliance
Experience in purchasing and procurement, with a focus on product quality, cost management, and vendor relations
Experience coordinating with cross-functional teams (e.g., Finance, Management, Vendors)
Self-motivated and proactive; able to work independently and thrive in a fast-paced, highly regulated environment
Flexible availability including evenings, weekends, and holidays
Physically capable of standing for extended periods and lifting up to 50 lbs.
Manual dexterity for handling ******** products and equipment
Comfortable working in environments with strong ******** aromas
Willingness to undergo background checks and adhere to all applicable ******** laws and regulation
Flexible availability, including evenings, weekends, and holidays
Why Work Here?
Supportive Leadership: We believe in coaching and empowering our team to grow and succeed
Professional Development: We provide ongoing education in the ******** industry, customer service, and compliance to help you build your expertise
Inclusive Culture: Join a team that values respect, accountability, and a shared sense of purpose
Real Impact: Each shift offers the chance to help educate the public, contribute to a more informed ******** culture, and make a meaningful difference in the lives of our customers
Employee Discounts. Team members enjoy discounts on products, allowing them to familiarize themselves with the inventory and provide informed recommendations to customers
We don't just sell cannabis; we help shape an informed and welcoming ******** culture. If you’re ready to be a part of that mission, we’d like to hear from you.
Pay: $24.00 - $26.00 per hour
Expected hours: 20.0 – 40.0 per week
People with a criminal record are encouraged to apply
Application Question(s):
Do you have open availability nights, weekends, and holidays?
Ability to Commute:
New York, NY 10018 (Required)
Work Location: In person
The Inventory Manager is responsible for overseeing all aspects of inventory management, ensuring accurate product tracking, compliance with state regulations, and efficient operational flow. This role is critical for maintaining inventory integrity, supporting front-of-house operations, and optimizing back-of-house processes. The Inventory Manager will manage a team, handle purchasing duties, and contribute to strategic decisions related to inventory and procurement.
The ideal candidate is tech-savvy, analytical, detail-oriented, and excels at process implementation, vendor relations, team coordination, and purchasing.
Department: Inventory
Reports To: Manager, General Manager
Key Responsibilities
Inventory Oversight & Accuracy
Monitor and maintain accurate inventory records utilizing the POS system (Treez) and other tracking systems
Conduct daily, weekly, and monthly inventory counts, reconciliations, and audits to ensure stock levels match system records
Identify discrepancies, missing inventory, or unusual patterns, and implement corrective action to prevent recurrence
Manage product intake, storage, and restocking to ensure smooth operational flow and regulatory compliance
Compliance & Risk Management
Ensure all inventory processes are compliant with local and state ******** regulations
Maintain meticulous records for reporting, audits, and inspections
Proactively identify potential compliance risks and implement preventative measures
Prepare for and support scheduled or surprise audits and inspections
Process Improvement & SOP Development
Streamline inventory processes to increase efficiency and accuracy.
Assist in drafting, updating, and implementing Standard Operating Procedures (SOPs) related to inventory management
Analyze workflow, trends, and reporting data to optimize inventory practices
Process Improvement & SOP Development
Streamline inventory processes to increase efficiency and accuracy
Assist in drafting, updating, and implementing Standard Operating Procedures (SOPs) related to inventory management
Analyze workflow, trends, and reporting data to optimize inventory practices
Reporting & Data Analysis
Generate, interpret, and act on reports related to inventory, sales trends, product turnover, and vendor performance
Identify slow-moving, high-risk, or at-risk products and recommend actionable strategies
Vendor & Team Coordination
Develop and maintain strong relationships with vendors, ensuring accurate deliveries and minimizing recurring errors
Collaborate with the Manager, Assistant Manager, and other department leads to maintain operational continuity
Train and support team members in inventory processes, ensuring compliance and efficiency
Team Management
Lead, supervise, and coordinate a team of inventory associates to ensure smooth day-to-day operations
Conduct team meetings to provide updates, reinforce best practices, and foster a collaborative work environment
Provide ongoing training and development for team members to enhance their skills and ensure adherence to company policies and regulatory standards
Monitor individual and team performance, providing constructive feedback and recognition
Purchasing & Procurement
Manage the purchasing process to ensure optimal stock levels, and reduce costs while maintaining product quality
Work with vendors to negotiate pricing, delivery schedules, and order quantities to meet the company’s needs
Analyze product trends and sales data to inform purchasing decisions, ensuring the right products are ordered at the right time
Coordinate with the Operations to ensure purchase orders are aligned with budget forecasts
Requirements
Minimum 21 years of age
High school diploma or equivalent required; associate or bachelor’s degree or cannabis-related certifications a plus
3+ years of experience in inventory management, retail operations, warehouse, or compliance-heavy environments (cannabis industry experience strongly preferred)
Proficiency with inventory management systems (e.g., METRC, Treez, Dutchie) and familiarity with basic inventory control principles
Comfortable with technology, including POS systems, digital menus, and reporting tools (Microsoft Office, Google Workspace, etc.)
Strong analytical and problem-solving skills with the ability to interpret reports and identify trends
Exceptional attention to detail with the ability to differentiate visually similar products based on labels, SKUs, and batch numbers
Excellent organizational, time management, and communication skills
Demonstrated leadership skills with the ability to train, coach, and support team members
Ability to manage and motivate a team to meet operational goals and maintain high standards of accuracy and compliance
Experience in purchasing and procurement, with a focus on product quality, cost management, and vendor relations
Experience coordinating with cross-functional teams (e.g., Finance, Management, Vendors)
Self-motivated and proactive; able to work independently and thrive in a fast-paced, highly regulated environment
Flexible availability including evenings, weekends, and holidays
Physically capable of standing for extended periods and lifting up to 50 lbs.
Manual dexterity for handling ******** products and equipment
Comfortable working in environments with strong ******** aromas
Willingness to undergo background checks and adhere to all applicable ******** laws and regulation
Flexible availability, including evenings, weekends, and holidays
Why Work Here?
Supportive Leadership: We believe in coaching and empowering our team to grow and succeed
Professional Development: We provide ongoing education in the ******** industry, customer service, and compliance to help you build your expertise
Inclusive Culture: Join a team that values respect, accountability, and a shared sense of purpose
Real Impact: Each shift offers the chance to help educate the public, contribute to a more informed ******** culture, and make a meaningful difference in the lives of our customers
Employee Discounts. Team members enjoy discounts on products, allowing them to familiarize themselves with the inventory and provide informed recommendations to customers
We don't just sell cannabis; we help shape an informed and welcoming ******** culture. If you’re ready to be a part of that mission, we’d like to hear from you.
Pay: $24.00 - $26.00 per hour
Expected hours: 20.0 – 40.0 per week
People with a criminal record are encouraged to apply
Application Question(s):
Do you have open availability nights, weekends, and holidays?
Ability to Commute:
New York, NY 10018 (Required)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Inventory Manager (******** Dispensary) position is now open for candidates interested in the Back Office Jobs sector. This role in New York offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
