Investment Coordinator

Full job description
Discover a career with purpose at MBIE


Discover a career with purpose at MBIE
Are you looking to grow your career in project planning and coordination?
Join a collaborative, engaging and inclusive team dedicated to support the delivery of impactful science funding for Aotearoa New Zealand
Two permanent vacancies available
Work in a supportive, purpose-driven environment offering work-life balance
Based in Wellington CBD
Salary of $68K to $77K per annum + Kiwisaver
Tenei turanga - About the Role:
Are you looking to grow your career in project planning and coordination? We are seeking two motivated and detail-oriented individuals to join our team as Investment Coordinator. This role offers a great opportunity to strengthen your skills in project planning and coordination and build experience in funding operations and stakeholder engagement.

You will be part of the Investment Operations team in the Science System Investment and Performance branch, working in partnership with fund teams to help deliver impactful science investment for Aotearoa New Zealand.

You will play a key role in planning and coordinating science funding rounds across a range of MBIE's science investment portfolios (e.g. Catalyst Fund). You will work closely with fund and other teams to ensure funding rounds run smoothly, from timeline planning and coordination to contract administration and stakeholder support, while applying best practices in funding operations.


Our team values a collaborative environment that emphasizes communication, respect, responsibility, accountability, and professionalism. Diversity is highly regarded, and managers go to great lengths to support staff on career development.


What you'll be doing:

Lead timeline planning and coordination of science funding rounds.
Provide good customer-oriented technical support to funding applicants and contract holders using MBIE's online funding system via helpline and email communication.
Support contract drafting, peer review, and execution in partnership with legal and fund teams.
Collate requirements for configuring funding templates in the MBIE's online funding system, and assist with configuration and testing to ensure they are fit for purpose.
Provide contract administration services including processing contract variations.
Prepare basic reports and analysis for planning, running and reviewing investment funding processes.
Collaborate across teams to support operational delivery and continuous business improvements.
Nga pukenga me nga wheako e hiahiatia ana - Skills and Experience Required
We are keen to hear from candidates who bring:

2 - 4 years of relevant experience in project planning and coordination or funding roles.
Some foundation in broad project planning and coordination and business process support, with exposure to government processes, and funding operation and contracting areas considered an advantage.
Familiarity with productivity software and proven ability to learn and navigate online systems, knowledge of Microsoft Dynamics 365 would be considered an advantage.
Strong collaboration and relationship management skills, with a demonstrated ability to work effectively within your team and across internal and external stakeholders to build and maintain positive working relationships.
A customer-focused mindset, with experience providing external customer service.
Great attention to detail and accuracy in documentation, timeline planning, basic reporting, and contract-related tasks.
Strong organisational skills, including the ability to manage competing priorities and meet deadlines without compromising quality.
Clear and professional communication skills, both written and verbal, suited to a range of audiences.
A proactive, solutions-focused work style, comfortable working in a dynamic environment with ambiguity and change.
Legal right to live and work in New Zealand.
About the Science System Investment and Performance Branch:
We develop, manage and assess scientific investments to meet New Zealand's economic, social and environmental goals.

We do this:

through a portfolio approach, based on broad scientific knowledge within the branch, and the contribution of specialised expertise from the sector (e.g. through Panels and assessors).
through sector stewardship, working as a credible partner and neutral broker within the sector and across government to facilitate discussions and identify opportunities.
as a smart operator, with both scientific and government sector credibility, and the ability to marry these to find practical solutions.
by being the expert on best practice and running efficient, clear processes.
Etahi korero mo MBIE - About MBIE:
MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

Mahi Tahi - Better Together
Maia - Bold and brave
Pae Kahurangi - Build our Future
Pono Me Te Tika - Own It
Our aspirations are echoed in our Maori identity - Hikina Whakatutuki - which broadly means `lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Maori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Maori, other Maori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Maori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Maori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mohio ana a Hikina Whakatutuki i puea ake te kotuinga I waenganui i a ngai Maori me te Karauna i Te Tiriti o Waitangi, a, kei te whai ia ki te whakau ake i Te Tiriti o Waitangi. Ma te whai kiko o nga kotuinga ahungaroa o ngai wi, o ngai Maori, me etahi atu ropu Maori ki te Karauna, katutuki tenei. He ahuatanga nui tenei e ahei ai nga mahi whanaketanga a-ohanga, a-papori hoki ki a ngai Maori me Aotearoa whanui. E whai tonu ana matou ki te kotui atu ki nga iwi mo te rapu huarahi hou ki te whakaara i nga kaupapakua roa nei e tami ana i a ngai Maori me Aotearoa whanui, a, e whai ana hoki ki te tautohu i nga aheinga kokiritanga ma nga iwi, me te tautoko i nga iwi kia whai mana ake ai enei aheinga.

Me pehea te tono - How to Apply:

Click here to view a position description.

When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role.

All applications must be submitted via our online process.

Email Matt Guy at matt.guy@mbie.govt.nz quoting ref MBIE/17954 if you have any further questions.

Applications close on Wednesday 20th August 2025 at 23:59pm.

 

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