Title: HR Assistant - Receptionist

State Role Title: 19013

Hiring Range: $32,843.00 - $45,000.00 - Pay to commensurate with experience.

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Central State Hospital

Agency Website: https://dbhds.virginia.gov/facilities/csh/

Recruitment Type: General Public - G

Job Duties

Central State Hospital (CSH) is a 277 bed Joint Commission accredited psychiatric inpatient facility located in Petersburg, Virginia. CSH has proudly been serving citizens of the Commonwealth since 1870, when we opened our doors as the first psychiatric hospital in the country dedicated to the treatment of African Americans. A new and modern CSH is currently under construction on the same property, with a scheduled completion date of 2027.

CSH maintains the only maximum-security treatment facility in the state (111 beds). We also have 166 beds available for individuals in the community who need inpatient care, as well as individuals in the criminal justice system. We believe that treatment should be holistic and focused on the person’s individual needs, recognizing that recovery is not linear or the same for every person. Treatment modalities may include medication, evidence-based group and individual therapy, peer support, psychosocial rehabilitation, vocational training, preparation for court, and treatment for substance use.

Central State Hospital is recruiting for a HR Assistant/Receptionist to join our Human Resources team. The incumbent in this position will provide information center services by receiving, responding to, and directing all incoming calls for the entire campus; providing information and answering questions as appropriate; greeting and assisting all visitors to building 113; and serving as a resource for other communications/information linkages between hospital, local agencies, and the calling public.

The incumbent in this position will provide HR support as necessary, assisting with recruitment, benefits, CSH Applications, recruitment management system or other assignments as needed. The incumbent in this position will also participate in special projects as requested.

Minimum Qualifications

- Experience using a multi-line telephone system. (REQUIRED)
- Working knowledge of HR practices and principles. (REQUIRED)
- Knowledge of MS Office Suite and automated data systems. (REQUIRED)
- Exceptional customer service and clerical skills. (REQUIRED
- Excellent interpersonal and communication skills. (REQUIRED)
- Ability to work independently and in a confidential manner. (REQUIRED)
- Valid Virginia Driver's License. (REQUIRED)

Additional Considerations

- Notary Public (PREFERRED)
- Experience using HRIS systems, Cardinal, and PageUp. (PREFERRED)

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Central State Hospital only accepts online applications via RMS. Resumes and other documents may accompany the application but will not serve as a substitute for an application. Faxed, e-mailed, or mailed applications will not be accepted. Please refer to your RMS account for the status of your application and this position. This posting will remain open for a minimum of five (5) business days.

An extensive criminal history background investigation, not limited to employment references, drug testing and E-Verify will be conducted.

Central State Hospital offers a comprehensive benefit package to include your choice of four health insurance plans, paid life insurance and retirement plans, 12 paid holidays, annual and sick leave.

Applicants must list all relevant experience that you wish to be considered for this position. Applicants will be provided confirmation of receipt when your application and/or resume is submitted. Please refer to “Your Application” in your account to check the status of your application for this position. A fingerprint-based criminal history check and reference checks are required for the selected candidate for this position. Under Virginia Code §37.2-314 and 37.2-408.1, the Department of Behavioral Health and Developmental Services is prohibited from employing or using as volunteers, persons who have been convicted of specific “barrier” crimes or persons who may be the subject of pending “barrier” charges.

DBHDS facilities are no longer required to ensure that all staff members are vaccinated against COVID-19. However, facilities encourage and educate staff on the benefits, and continue to offer COVID-19 vaccination programs to staff, residents/clients. Employees may be required to disclose immunization status for purposes of infection prevention and/or management of outbreaks. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. If you have any questions, contact the Office of Human Resources.

Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, individuals with disabilities are encouraged to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor with the Department of Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS, to get their Certificate of Disability. To obtain a Certificate of Disability go to: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.

Reasonable accommodations are available to persons with disabilities during the application and/or interview process per the Americans with Disabilities Act. Contact Human Resources at
(804) 524-7111 for assistance.

DBHDS is an equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, ****** orientation, gender identity, age, veteran status, political affiliation, genetics, or disability. Minorities, Individuals with Disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY

Contact Information

Name: Central State Hospital

Phone: 804-524-7000

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
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Brasfield & Gorrie, LLC


Jobsite Assistant
Brasfield & Gorrie, LLC • Bradenton, FL, United States • via LinkedIn
16 hours ago
Full–time
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Job highlights
Identified by Google from the original job post
Qualifications
At least 3 years of Administrative experience
Education - Skills - Knowledge - Qualifications & Experience
Proficient word processing skills
6 more items(s)
Benefits
Living allowance setup/stop/transfers
Responsibilities
Brasfield & Gorrie’s project team at the Bradenton Jobsite is seeking a Jobsite Assistant to join the project team
Weekly payroll reporting in Riskcast & E-1/J.D. Edwards Payroll System
Managing jobsite postings through iCIMS
18 more items(s)
More job highlights
Job description
Responsibilities

Brasfield & Gorrie’s project team at the Bradenton Jobsite is seeking a Jobsite Assistant to join the project team. Below are the main responsibilities for the position.

Responsibilities and Essential Duties include the following (other duties may be assigned):
• Weekly payroll reporting in Riskcast & E-1/J.D. Edwards Payroll System. Living allowance setup/stop/transfers.
• Managing jobsite postings through iCIMS
• Process new applicants hiring paperwork including e-verify & drug testing
• Transfer employees to and from the job and assist in updating successfactors program
• Inform field employees of any personnel-related changes i.e. benefits, etc.
• Perform electronic daily report & daily crew work plan tracking in Procore
• Maintain all Safety & Drug Program requirements, including reporting accidents, maintain first aid kit
• Preform random drug testing when necessary.
• Maintain a clean working environment i.e. make coffee, take out trash, etc.
• Type, send, and file superintendent correspondence.
• Set up and maintain electronic job files.
• Assist with processing invoices in OnBase.
• Track rental equipment and incoming materials.
• Order office supplies and assist with pricing & ordering job supplies & rental equipment.
• Collect and distribute mail.
• Maintain state required postings, signage and job bulletin board.
• Greet jobsite guests in a professional, friendly, hospitable manner.
• Concur - expense & travel management.
• Occasional over-night travel is required for training purposes.
• At least 3 years of Administrative experience

Qualifications

Education - Skills - Knowledge - Qualifications & Experience
• Proficient word processing skills
• Word and Excel experience
• Excellent verbal and written communication skills
• Positive attitude
• Basic knowledge of payroll procedures and accounting a plus
• Self-motivated
• Excellent personal skills
• Excellent phone skills

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities