Junior Administrative Analyst (Policy & Data Development Unit)
C
City and County of San Francisco
HealthCare Workforce Programs Specialist- Office of Economic and Workforce Development (9774)
City and County of San Francisco • San Francisco, CA, United States • via SF Careers - SF.gov
Full–time
Apply directly on SF Careers - SF.gov
Job description
Appointment Type: This is a Position Based Test conducted in accordance with Civil Service Rule 111A
The HealthCare Workforce Programs Specialist will be assigned to the Workforce Programs unit’s HealthCare Academy team to support Workforce programming and services that address the needs of our local communities, with an emphasis on our most vulnerable populations to support them to successfully transition into competitive employment opportunities.
Job Description
Under general supervision, performs a variety of activities and duties related to program management and oversight of OEWD HealthCare Academy and Dream Keeper Health Services Workforce programming, Programs Specialist will successfully implement the following (but not limited to) tasks: HealthCare Academy and Dream Keeper Health Services Workforce program development, planning, implementation and evaluation; conducts program analyses through prepared qualitative and quantitative data and makes recommendations for improvement; Provide capacity building, technical assistance and training for workforce community partner staff on workforce programming and data reporting systems; Data reporting and analysis to be formulated and presented in public settings; Engagement and partnership development with stakeholders, employers, community partners, program participants, and the workforce system to best inform HealthCare Academy and Dream Keeper Health Services programs; and performs related duties as required.
Specific functions include (but not limited to) the following:
Program Development, Implementation & Enhancement
• Responsible for managing programming under the HealthCare Academy and Dream Keeper Health Services portfolios in adherence to City’s local plan, regional plan, department procurement process guidelines, funding regulations and stakeholder workforce needs; including but not limited to occupational skills training, work-based learning, pre-apprenticeship, and apprenticeship programs.
• Develops and coordinates preparation of portfolio annual work and performance plans with knowledge of operating budgets and program funding streams.
• Develops and monitors grantee work plans and performance to assure that program models effectively steer the development of successful programming.
• Provides support for workforce program research including labor market data, industry trends, best practices, etc.
• Actively participates and supports in writing procurement content for HealthCare Academy and Dream Keeper Health Services programs and reviewing and rating workforce development proposals for these areas.
• In collaboration with community partners, develops effective program design, client services flow, and necessary reporting procedures to effectively serve and report on priority populations identified through these funds.
• Assists with HealthCare Academy and Dream Keeper Health Services program implementation, including coordination with City departments, outreach to identified employers, and connecting employers with workforce resources.
Contract Monitoring, Evaluation, Technical Assistance, Training and Capacity Building
• Develops tools and methods of evaluating and monitoring effectiveness of HealthCare Academy and Dream Keeper Health Services providers programming.
• Through program oversight and formal monitoring visits, lead the coordination of monitoring and evaluating strategies, policies and operations of sector programming to assure that grantees are complying with federal, state and local funding requirements and guidelines.
• Prepares, reviews and executes contracts and subcontracts for the disbursement of funds.
• Provides technical assistance, facilitate training and sharing of best practices to workforce partners on programming and data reporting systems.
• Recommends program model or training modifications and adjustments to ensure responsiveness of programming to both employers and job seekers needs in compliance with HealthCare Academy and Dream Keeper Health Services Programming.
• Provides technical assistance to Grantees on funding streams and relative guidelines, reporting systems and OEWD workforce programs policies and procedures.
Reporting, Analysis and Presenting of Data for OEWD Management, City Officials and Key Stakeholders
• Collects, enters and evaluates qualitative and quantitative data for various HealthCare Academy and Dream Keeper Health Services grants and programs through a series of reporting systems.
• Prepare monthly, quarterly and ad-hoc sector and program data and program performance analysis to present to for senior management, Workforce Investment Board members, relative stakeholders, OEWD management and City officials.
• Collects, prepares and presents a wide variety of reports, memoranda and correspondence.
• Reviews and analyzes monthly reports submitted by various community groups, organizations and agencies to ensure contract compliance.
• Assist in leading and actively coordinates with other City Departments overseeing the HealthCare Academy and Dream Keeper Health Services for reporting and updates.
Stakeholder, Community, Workforce System, and City Departments Engagement and Convenings
• In collaboration with direct supervisor, lead the coordination and implementation of multiple stakeholders (including employers, non-profit partners, educators, public officials, community members and City Departments), to provide comprehensive service models and address the workforce needs of the HealthCare Academy’s and Dream Keeper Health Services’ constituents.
• Develop strategies for distribution of collateral and various messaging to ensure that local, prioritized and underserved populations are aware of and have tangible access to HealthCare Academy and Dream Keeper Health Services programs.
• Spearhead effective engagement and outreach to diverse populations, including re-entry community, public housing residents, public aid recipients, under-represented populations, etc. through diverse partnership development.
• In partnership with direct supervisor, will actively participate in the local, regional, statewide and national committees of HealthCare Academy and Dream Keeper Health Services providers and partners.
• Attend conferences, trainings, meetings, strategy sessions and relevant stakeholder meetings to best inform HealthCare Academy and Dream Keeper Health Services programming through learning practices and networking.
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City and County of San Francisco
Junior Administrative Analyst (Policy & Data Development Unit) - Office of the Chief Strategy Officer - SF Municipal Transportation Agency (1820)
City and County of San Francisco • San Francisco, CA, United States • via SF Careers - SF.gov
Full–time
Apply directly on SF Careers - SF.gov
Job highlights
Identified by Google from the original job post
Qualifications
Possession of an undergraduate degree in accounting, finance, public or business administration, economics, urban studies, public policy, computer science, planning, or related field
Experience working with federal, state, and local transportation agencies
Knowledge of transportation capital funding processes and procedures used by federal, state and local governments
6 more items(s)
Benefits
Salary: $75,608.00 - $91,936.00 Annually
Responsibilities
Under supervision of the Policy & Data Development Unit Lead and/or Project Manager, the Junior Administrative Analyst is trained, assists with, and performs professional level analytical work in a variety of functional areas, such as: best practices research, industry research, economic analysis, with data development work and associated analysis of new data
The team works to improve the knowledge base of the SFMTA to better inform decision making around management systems, functions, policy and procedures and/or major program planning
With support and work provided by this position, the Team will make recommendations to senior and executive management regarding best practices in city department and transit agency management, more specifically government operations to meet policy objectives
18 more items(s)
Job description
APPOINTMENT TYPE: Temporary Exempt: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.
Application Opening: January 22, 2024
Deadline to Apply: January 29, 2024
Salary: $75,608.00 - $91,936.00 Annually
Recruitment ID: TEX-1820-143925
Division: Office of the Chief Strategy Officer
Section/Unit: Government Operations
Work Location: 1 South Van Ness – 7th Floor, San Francisco, CA 94103
Work Hours: Monday – Friday, 8:00am-5:00pm
Please Note: Submission of Resume and Cover Letter are required as part of your application.
POSITION DESCRIPTION:
Under supervision of the Policy & Data Development Unit Lead and/or Project Manager, the Junior Administrative Analyst is trained, assists with, and performs professional level analytical work in a variety of functional areas, such as: best practices research, industry research, economic analysis, with data development work and associated analysis of new data. The team works to improve the knowledge base of the SFMTA to better inform decision making around management systems, functions, policy and procedures and/or major program planning. With support and work provided by this position, the Team will make recommendations to senior and executive management regarding best practices in city department and transit agency management, more specifically government operations to meet policy objectives.
The position will conduct basic policy analyses and data set development in support of the Clean Transit SF Program, funded by a grant from the State of California. The Clean Transit SF Program is a comprehensive endeavor to transform the transit experience in San Francisco's downtown area and surrounding neighborhoods by addressing challenges related to waste management, graffiti, and aesthetic appeal. The junior analyst also will provide analytical and data support on other priority projects as appropriate.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES:
• Conducts field surveys and carries out routine research in connection with budget, legislative or management studies and/or performs analysis of actual expenditures compared to the budget or public policy issues.
• Assists in conducting difficult and complex analysis, procedural, organizational and operational investigations, quantitative and qualitative data analysis, surveys and/or research relating to department/agency operations.
• Assists in preparing reports and proposals, including preparing quarterly and year-end financial, program and budget, and legislative reports.
• Assists in preparing budget and program delivery calendars.
• Assists in compiling budget requests and preparing supplemental budget requests, making budget presentations, performing cost analysis and preparing program reports.
• Prepares, generates, and updates budget documents, contract reports, surveys, databases and mailing lists.
• Performs research on Transportation Industry topics and submits research papers for consideration by decision makers.
• Tracks and coordinates revenue and expenditures, grants, program budgets, and other funds.
• Assists in preparation and coordination of development of legislative proposals and/or statewide initiatives.
• Prepares graphs and charts for presentations.
• Assists in review, processing and monitoring of contracts and contract certification processes. Maintains contract files, and other contract documents and certificates.
• Assist in monitoring progress on grant funded projects and submitting invoices to funding partners for reimbursement.
• Draft grant applications for State, Local, and Federal grants like the Clean California Grant and maintain a professional relationship with funding partners.
• Inputs and maintains data in computerized system and generates computerized reports.
DESIRABLE QUALIFICATIONS:
• Possession of an undergraduate degree in accounting, finance, public or business administration, economics, urban studies, public policy, computer science, planning, or related field.
• Experience working with federal, state, and local transportation agencies.
• Knowledge of transportation capital funding processes and procedures used by federal, state and local governments.
• Ability to prepare graphic design and presentation materials for conceptual engineering and photo-simulation and various social media tools.
• Ability to use various computer applications, including MS Word, Excel, Macros, Power Point, Power BI, and SQL.
• Ability to interact effectively with internal and external stakeholders.
• Ability to work effectively with all levels of staff within SFMTA organization and outside agencies.
• Ability to work as part of a team to accomplish a set of shared goals.
• Experience collaborating with diverse stakeholders, community groups, underserved or marginalized communities.