Job Description
Kairuruku Whakatakanga | Project Coordinator
Te tūranga | The role
Wheako Pōneke Experience Wellington is seeking a resourceful, solution orientated, and project driven individual with excellent organisation and relationship skills for our newly created Kairuruku Whakatakanga | Project Coordinator position. This is a 40 hour per week role based in central Pōneke.
Te āhua o te tūranga | The nature of the position
Your role is focussed on supporting the successful execution of projects across the organisation’s art, culture and science sites – managing schedules, resourcing, and communications across teams. While you directly are a part of the Corporate Services & Learning Group, you are very much involved across our wider team to support and coordinate any projects at Wheako Pōneke Experience Wellington.
You play a pivotal role in supporting the planning, execution, and completion of various projects within the organisation. This position involves coordinating project activities, managing schedules, and ensuring that all project phases are completed on time and within budget. You will support managers to track and progress budgets and communicate updates to the wider team.
You will be the first point of call and will progress any issues through to the rest of the wider team and stakeholders. A large focus of your role is to handle administrative tasks, making sure to keep projects well documented, preparing any reports and updates, and facilitating meetings to ensure seamless project operations.
Ngā tino pūkenga me ngā wheako | The essential skills and experience for the role
• A relevant tertiary qualification or equivalent work experience.
• Strong administrative skills, including meeting agendas, minutes, reports, timelines, and task lists.
• Excellent verbal and written communication, stakeholder management, and consultation skills.
• Proven project management experience, particularly in community environments, with a track record of successful project delivery.
• Financial skills, including budget tracking and invoice management, with high accuracy and attention to detail.
• Proficient in Microsoft Office 365, Teams, and Excel, with strong organisational and time management abilities.
• Exceptional interpersonal skills, customer service orientation, and the ability to manage diverse relationships and perspectives.
• Commercial acumen, analytical and problem-solving skills, with the ability to advise and write papers for business initiatives at all levels.
Ko wai mātou | Who are we
At Wheako Pōneke Experience we punch above our weight, working together with and for Wellington to create remarkable experiences that generate vitality, strengthening the city we love. We offer incredible audience experiences across our six sites: Te Whare Toi City Gallery Wellington, Nōku Te Ao Capital E, Te Waka Huia o Ngā Taonga Tuku Iho Wellington Museum, Te Ara Whanui ki te Rangi Space Place, Cable Car Museum and Nairn Street Cottage.
We are committed to Te Tiriti o Waitangi and support tāngata whenua as kaitiaki.
Wheako Pōneke Experience Wellington embraces flexible working and offers generous leave provisions, including 5 weeks annual leave for all permanent kaimahi.
If you want to work with like-minded community builders, passionate about art and culture, we would love to hear from you. To join our team, please submit your CV, a cover letter and complete the online application form for our consideration. For further information on the role please contact hr@experiencewellington.org.nz.
Direct Link - https://recruit.chillifactor.co.nz/jobs/view?id=13+80
Applications close Friday, 25 October 2026. Applications will be shortlisted as they come in.
Applicants for these positions require the eligibility to work in New Zealand, have current NZ citizenship, residency or a valid work visa. For advice on obtaining a New Zealand work or residence visa visit www.immigration.govt.nz
Te tūranga | The role
Wheako Pōneke Experience Wellington is seeking a resourceful, solution orientated, and project driven individual with excellent organisation and relationship skills for our newly created Kairuruku Whakatakanga | Project Coordinator position. This is a 40 hour per week role based in central Pōneke.
Te āhua o te tūranga | The nature of the position
Your role is focussed on supporting the successful execution of projects across the organisation’s art, culture and science sites – managing schedules, resourcing, and communications across teams. While you directly are a part of the Corporate Services & Learning Group, you are very much involved across our wider team to support and coordinate any projects at Wheako Pōneke Experience Wellington.
You play a pivotal role in supporting the planning, execution, and completion of various projects within the organisation. This position involves coordinating project activities, managing schedules, and ensuring that all project phases are completed on time and within budget. You will support managers to track and progress budgets and communicate updates to the wider team.
You will be the first point of call and will progress any issues through to the rest of the wider team and stakeholders. A large focus of your role is to handle administrative tasks, making sure to keep projects well documented, preparing any reports and updates, and facilitating meetings to ensure seamless project operations.
Ngā tino pūkenga me ngā wheako | The essential skills and experience for the role
• A relevant tertiary qualification or equivalent work experience.
• Strong administrative skills, including meeting agendas, minutes, reports, timelines, and task lists.
• Excellent verbal and written communication, stakeholder management, and consultation skills.
• Proven project management experience, particularly in community environments, with a track record of successful project delivery.
• Financial skills, including budget tracking and invoice management, with high accuracy and attention to detail.
• Proficient in Microsoft Office 365, Teams, and Excel, with strong organisational and time management abilities.
• Exceptional interpersonal skills, customer service orientation, and the ability to manage diverse relationships and perspectives.
• Commercial acumen, analytical and problem-solving skills, with the ability to advise and write papers for business initiatives at all levels.
Ko wai mātou | Who are we
At Wheako Pōneke Experience we punch above our weight, working together with and for Wellington to create remarkable experiences that generate vitality, strengthening the city we love. We offer incredible audience experiences across our six sites: Te Whare Toi City Gallery Wellington, Nōku Te Ao Capital E, Te Waka Huia o Ngā Taonga Tuku Iho Wellington Museum, Te Ara Whanui ki te Rangi Space Place, Cable Car Museum and Nairn Street Cottage.
We are committed to Te Tiriti o Waitangi and support tāngata whenua as kaitiaki.
Wheako Pōneke Experience Wellington embraces flexible working and offers generous leave provisions, including 5 weeks annual leave for all permanent kaimahi.
If you want to work with like-minded community builders, passionate about art and culture, we would love to hear from you. To join our team, please submit your CV, a cover letter and complete the online application form for our consideration. For further information on the role please contact hr@experiencewellington.org.nz.
Direct Link - https://recruit.chillifactor.co.nz/jobs/view?id=13+80
Applications close Friday, 25 October 2026. Applications will be shortlisted as they come in.
Applicants for these positions require the eligibility to work in New Zealand, have current NZ citizenship, residency or a valid work visa. For advice on obtaining a New Zealand work or residence visa visit www.immigration.govt.nz
💡 Quick Summary
Seeking a career-building opportunity? The Kairuruku Whakatakanga | Project Coordinator position is now open for candidates interested in the Event Management Jobs sector. This role in Wellington offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.