Job Description
Location: Melbourne | Cranbourne

Job type: Full time / From 07/10/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Other

Reference: 1433489

Selection Criteria
SC 1 Demonstrated willingness and ability to operate DE administrative systems including CASES21 and Compass

SC 2 Demonstrate capacity to work and collaborate with others in a team environment

SC 3 Excellent interpersonal and communication skills, in particular the ability to relate to a wide range of people in a school environment, and the ability to maintain confidentiality

SC 4 Proven ability to use initiative to identify, investigate, prioritise, take appropriate action, and address any problems relating to support for the relevant learning communities.

SC 5 Demonstrated commitment to professional learning and growth for both self and others.

Role
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities
Attendance

Undertake key tasks related to attendance follow-up requirements for the relevant Year Levels including:

The monitoring of daily absences and trends
Ensuring accurate data entry and uploading to CASES for all areas of attendance
Communicating with families regarding absences (including calls, letters, etc)
Supporting Learning Community Teams and students/families with the development of attendance improvement plans through involvement in parent meetings/phone calls
Documenting attendance support actions on Compass
Providing Learning Community Teams with attendance summaries
Communicating with relevant staff information pertaining to attendance
Working with Wellbeing Team members to support students/families with attendance and compliance with DE requirements
Suspensions

Support relevant Learning Community Teams to complete the administrative requirements of the suspension process including:

Suspension paperwork completion, communication with families and entry into CASES
Gathering and completion of any documentation required by DE related to suspensions
Work with the Wellbeing Team to assist with any referrals to external agencies
Support the implementation of internal suspension procedures
Student Enrolments and Exits

Manage student enrolment procedures including:
Supporting relevant Assistant Principal with enrolment meeting/outcome procedures
Communicating with relevant families to ensure all enrolment paperwork is submitted
Communicating with other schools/organisations and ensuring enrolment information is uploaded and accurate on CASES
Communicating with relevant staff key information regarding the enrolment of students
Documenting key information on Compass
Supporting the onboarding of new students when they begin at the school (e.g. greeting, allocation of locker, timetable, map, school email, etc)
Supporting relevant Assistant Principal with administrative tasks related to enrolment procedure which could include transition program, information evenings, open night.
Manage student exit procedures including:

Completing all student exit procedures for relevant year levels in CASES and transfer of student data to next destination
Working with Careers and Pathways team to complete any required exemption paperwork for DE
Documenting key information on Compass
Learning Community Support and Other Administrative Tasks

There are a range of administrative duties that are managed and supported by this role. These duties vary for each year level given the differences in the programs. However, this role has key responsibilities that have expected outcomes.

Administrative duties may include:

Assisting the Leading Teacher/Assistant Principal with the administration and organisation of upcoming events and activities in the relevant year level (e.g. assemblies, work experience, exams, attitude to school survey administration, camps, year level incursions/excursions)
Filing of relevant information pertaining to the Learning Community
Changing printer toner and replenishing paper supplies in relevant Learning Community space
Documentation and distribution of meeting agendas and minutes relevant to Learning Community meetings (i.e. staff, parent and student meetings)
Administrative and organisational support for whole-school events including Open Night, Parent Teacher Interviews, Pathways Information Nights, Awards Night, etc.
Other duties may include:

Supporting the relevant Learning Community Team with operational procedures (e.g. support for CRTs/Staff with IT requirements, collection of a student from a class, school uniform procedures, support for the Daily Organiser, timetable and First Aid Officer, obtaining student statements in behaviour incident follow up, Learning Community detention procedures, truancy follow-up, support Disability Inclusion Team with communication with families)
Supervising small groups of students (maximum 4) in circumstances where this may be required to support the Learning Community Team
Attending relevant Learning Community Wellbeing and Year Level/Sub-School meetings and supporting team with any administrative actions
Any administrative tasks that the Principal may require at time.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]

Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Koo Wee Rup Secondary College (KWRSC) is a large co-education public school situated in the high-growth corridor of the Southeastern suburbs with easy access to Phillip Island, Mornington Peninsula and the Melbourne CBD.

Koo Wee Rup Secondary College is going through an exciting change with a newly appointed Principal in Term 4 of 2023, and a new Principal Team formed for the beginning of 2024.

Our past and current enrolment sits around 1050 students. Many students travel by bus to attend the college. Our current staffing profile consists of the Principal, 4.4 Assistant Principals, ten Leading Teachers, six Learning Specialists, seventy-one Classroom Teachers and thirty-one Education Support Staff. Koo Wee Rup is a progressive community with a focus on community engagement and support. The school is active in the Cardinia Network developing partnerships with other network primary and secondary schools.

The College is situated around attractive spacious grounds. Previous rebuilds have enabled the update of three learning community centres with plans to upgrade the other centres when the opportunity arises through the Department.

Our vision is ¿to inspire a passion for lifelong learning and excellence in a community which provides all students with the opportunity to achieve their personal best¿. We emphasise the importance of students being independent and responsible, and we instil the values of personal best, honesty and integrity, and respect for others.

At KWRSC our Strategic Plan 2020-2024 goals are to

Improve student outcomes in literacy and numeracy across all domains,
Develop improved engagement of students in their learning, and
Improve student health and wellbeing across the school.
Curriculum offerings in Years 7, 8 and 9 consist of core components covering the key Domains. In Years 9 and 10, elective offerings complement the core subjects. Students are also able to study VCE subjects as part of their Year 10 studies. In Years 11 and 12, we offer a comprehensive program that allows students to engage in the Victorian Certificate of Education (VCE), VCE Vocational Major (VCE VM) and Vocational Education and Training (VET).

The College has strong connections to the Head Start initiative and we currently have and will continue to have students undertake an array of SBAT options. We also offer Certificate II VETDSS on campus to support the priority VET pathways as surfaced by the Firth review and the exciting new VCE VM senior certificate option.

KWRSC has a wide range of extra-curricular activities, including Instrumental Music, Musical Productions and Festivals and a wide range of excursions, competitions, sports programs, and camps as approved by the School Council.