Legal Administrative Assistant

Job description

Job Title: Legal Administrative Assistant

Duration: FullTime

Location: Tallahassee , FL (Hybrid)

Our client is seeking a dedicated and detail-oriented Legal Administrative Assistant for their Tallahassee, FL office. This full-time role involves providing comprehensive support to attorneys, working closely with other staff members in a collaborative environment. The ideal candidate will be a team-oriented professional with strong organizational and communication skills.

Responsibilities:

• Maintain strict confidentiality and discretion in handling all firm and client matters.

• Coordinate attorney workflows, delegate tasks to teams, and ensure timely, high-quality deliverables.

• Type, transcribe, revise, and proofread legal documents, prioritize assignments, and meet deadlines using internal programs.

• Compile transcripts, review, summarize, and code relevant documents.

• Prepare and process new matter forms, conduct conflict checks, and open new files.

• Enter time and expense records into InTapp Time, prepare expense memoranda, and manage documentation.

• Utilize Document Management System and Email Management System effectively.

• Manage closing documents, prepare electronic closing binders, and handle distribution.

• Organize and maintain electronic and physical file systems.

• Copy, scan, file client documents, and coordinate mailings.

• Answer phones, cover desks, and manage client billing matters, including billing letters and financial updates.

• Serve as a cross-functional point of contact for special projects and support workflow.

Qualifications:

• Ability to work independently and collaboratively.

• Excellent verbal and written communication skills.

• Strong interpersonal skills for interacting professionally with attorneys, clients, and staff.

• High level of attention to detail with excellent spelling, grammar, and proofreading skills.

• Strong organizational skills with the ability to meet deadlines and manage multiple tasks.

• Knowledge of legal terminology and procedures.

• Proficiency in document comparison software (e.g., Litera), Microsoft Office (including Styles and Schemes), PDF, Kofax, Excel, and PowerPoint.

• Ability to quickly learn and adapt to new skills and technologies.

Education and Experience:

• High School diploma or equivalent required.

• 3+ years of experience as a legal assistant, preferably in a law firm or corporate legal department.

Position Information:

• Position Status: Non-Exempt

• Work Arrangement: Hybrid (with manager approval)