Job Description
Full job description
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Your future role
Take on a new challenge and apply your legal expertise in a new cutting-edge field by joining our legal department. You’ll work alongside motivated and passionate teammates in North Sydney. Day-to-day, you’ll be responsible for a wide range of adminstrative and secretarial tasks, including expense management and contract support. You'll work closely with the finance and procurement teams, primarily supporting the Legal Director while also assisting the wider legal team.
We’ll look to you for the following activities:
Administrative Support: Provide comprehensive administrative assistance to the Legal and Contract Management Director, including diary management, travel arrangements, and expense processing.
Legal Function Assistance: Support the Legal Director, Senior Legal Counsel, and Contract Managers with contract management, legal documentation, and compliance processes.
Company Secretarial Duties: Assist with ASIC filings, director/secretary changes, board meeting preparations, and maintenance of company records and registers.
Contract and Document Management: Oversee the execution, filing, and archiving of legal contracts, leases, NDAs, and Power of Attorney documents, ensuring proper approvals and storage.
Financial and Insurance Administration: Manage legal and insurance-related purchase orders, invoice validation, and reporting, as well as coordinate insurance renewal documentation.
Ethics, Training, and Office Support: Promote ethical standards, assist with legal training and events, and provide general support for office operations and site activities.
All about you
We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:
Previous legal administration experience in a large corporation or law firm
Familiarity with public tenders
Experience with document control, quality management and administrative procedures
Advanced computer skills, particularly MS Office (Word, Excel, Power Point)
Highly organized, able to work under pressure, and deadline-driven
Autonomous, pro-active and responsive
Strong communication skills, resilience and team spirit
Things you’ll enjoy
Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:
Enjoy stability, challenges and a long-term career free from boring daily routines
Free gym membership
Collaborate with transverse teams and helpful colleagues, learn from industry leaders
Contribute to innovative projects
Utilise our communicative working environment
Steer your career in whatever direction you choose across functions and countries
Benefit from our investment in your development, through award-winning learning
Progress towards a more senior role
Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension).
You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!
Important to note
As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.
An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women, Aboriginal and Torres Strait Islander, people with disability and other minority groups to apply.
We recognise that embracing flexibility & inclusivity is the smarter way of working. Please speak with us about your individual needs or if any workplace adjustments are required. If you require any adjustments to the recruitment process please email: [email protected].
For internal applicants, please ensure you confirm your eligibility to apply with your Supervisor and relevant Human Resources representative prior to submitting an application.
As part of the application process, you will be required to undergo pre-employment reference and medical checks, including drug and ******* testing.
Job Segment: Administrative Assistant, Document Control, Document Management, Procurement, Technology, Administrative, Operations
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Your future role
Take on a new challenge and apply your legal expertise in a new cutting-edge field by joining our legal department. You’ll work alongside motivated and passionate teammates in North Sydney. Day-to-day, you’ll be responsible for a wide range of adminstrative and secretarial tasks, including expense management and contract support. You'll work closely with the finance and procurement teams, primarily supporting the Legal Director while also assisting the wider legal team.
We’ll look to you for the following activities:
Administrative Support: Provide comprehensive administrative assistance to the Legal and Contract Management Director, including diary management, travel arrangements, and expense processing.
Legal Function Assistance: Support the Legal Director, Senior Legal Counsel, and Contract Managers with contract management, legal documentation, and compliance processes.
Company Secretarial Duties: Assist with ASIC filings, director/secretary changes, board meeting preparations, and maintenance of company records and registers.
Contract and Document Management: Oversee the execution, filing, and archiving of legal contracts, leases, NDAs, and Power of Attorney documents, ensuring proper approvals and storage.
Financial and Insurance Administration: Manage legal and insurance-related purchase orders, invoice validation, and reporting, as well as coordinate insurance renewal documentation.
Ethics, Training, and Office Support: Promote ethical standards, assist with legal training and events, and provide general support for office operations and site activities.
All about you
We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:
Previous legal administration experience in a large corporation or law firm
Familiarity with public tenders
Experience with document control, quality management and administrative procedures
Advanced computer skills, particularly MS Office (Word, Excel, Power Point)
Highly organized, able to work under pressure, and deadline-driven
Autonomous, pro-active and responsive
Strong communication skills, resilience and team spirit
Things you’ll enjoy
Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:
Enjoy stability, challenges and a long-term career free from boring daily routines
Free gym membership
Collaborate with transverse teams and helpful colleagues, learn from industry leaders
Contribute to innovative projects
Utilise our communicative working environment
Steer your career in whatever direction you choose across functions and countries
Benefit from our investment in your development, through award-winning learning
Progress towards a more senior role
Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension).
You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!
Important to note
As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.
An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women, Aboriginal and Torres Strait Islander, people with disability and other minority groups to apply.
We recognise that embracing flexibility & inclusivity is the smarter way of working. Please speak with us about your individual needs or if any workplace adjustments are required. If you require any adjustments to the recruitment process please email: [email protected].
For internal applicants, please ensure you confirm your eligibility to apply with your Supervisor and relevant Human Resources representative prior to submitting an application.
As part of the application process, you will be required to undergo pre-employment reference and medical checks, including drug and ******* testing.
Job Segment: Administrative Assistant, Document Control, Document Management, Procurement, Technology, Administrative, Operations
💡 Quick Summary
Seeking a career-building opportunity? The Legal Administrator position is now open for candidates interested in the Legal Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.
