Job highlights
Identified by Google from the original job post
Qualifications
Strong legal/executive assistant and communication skills are essential
If you have a deep understanding of corporate transactional practice and, strong communication skills, we would appreciate hearing from you
High School diploma or G.E.D
Advanced knowledge of Microsoft Office
Experience with heavy editing, formatting, and comparing lengthy legal documents
Excellent oral and verbal communication skills
Attention to detail and accuracy
Strong organizational skills
Excellent customer/client service focus and skills
Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met
Ability to use good judgment in resolving conflict and working in challenging situations
Ability to maintain client and firm confidentiality
Positive attitude and ability to work both independently and in a team environment
Excellent analytical and problem-solving skills; ability to use independent judgment
Thorough understanding of legal terminology and procedures pertinent to the practice area
Benefits
Dorsey offers a competitive pay and benefits package including comprehensive medical, dental, and vision insurance; domestic partner benefits (for same-sex and opposite-sex domestic partners); a generous paid time off policy; retirement savings plan; profit sharing contribution; paid holidays; paid parental leave, paid volunteer day; adoption assistance; back-up child care program; well-being programs and activities; a 24/7 confidential employee assistance program; and more!
Responsibilities
As a key member of our team, you will assist in all aspects of the transactional practice including the preparation of various transactional documents, signature page packets, minute books and stock certificates
Provide legal administrative support to attorneys, serving as a liaison for clients
Initiate client/matter openings, including conflicts checks, and engagement letters
Proactively review calendars to maintain an overview of attorneys’ deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met
Create, edit, revise, redline, and/or proofread documents
Enter attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies
Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients
Maintain client files, both electronic and hard copy; file electronic documents promptly and accurately in Outlook and document management system
Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery
Process reimbursement requests, check requests, and vendor invoices
Coordinate attorney meetings and appointments, including scheduling conference rooms
Coordinate travel arrangements, including flights, hotels, and rental cars
Maintain attorney CLE records, including seminar registration and reporting
Delegate administrative tasks to Department Administrative Assistants
Provide a high level of customer service to attorneys and clients
Assist with monthly closing preparations including editing, proofing, PDF hyperlinks, and preparation of closing binders
May be requested to perform other duties not listed above
Job description
We are seeking a Legal Assistant for the Corporate department in our Dallas office. As a key member of our team, you will assist in all aspects of the transactional practice including the preparation of various transactional documents, signature page packets, minute books and stock certificates. Strong legal/executive assistant and communication skills are essential. If you have a deep understanding of corporate transactional practice and, strong communication skills, we would appreciate hearing from you. This position will be on-site 5 days/week in our Dallas office.

In this role, you will:
• Provide legal administrative support to attorneys, serving as a liaison for clients.
• Initiate client/matter openings, including conflicts checks, and engagement letters.
• Proactively review calendars to maintain an overview of attorneys’ deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met.
• Create, edit, revise, redline, and/or proofread documents.
• Enter attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
• Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.
• Maintain client files, both electronic and hard copy; file electronic documents promptly and accurately in Outlook and document management system.
• Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.
• Process reimbursement requests, check requests, and vendor invoices.
• Coordinate attorney meetings and appointments, including scheduling conference rooms.
• Coordinate travel arrangements, including flights, hotels, and rental cars.
• Maintain attorney CLE records, including seminar registration and reporting.
• Delegate administrative tasks to Department Administrative Assistants.
• Provide a high level of customer service to attorneys and clients.
• Assist with monthly closing preparations including editing, proofing, PDF hyperlinks, and preparation of closing binders.
• May be requested to perform other duties not listed above.

What we’re looking for:
• High School diploma or G.E.D. equivalent.
• At least 4 years of related experience, law firm experience preferred.
• Advanced knowledge of Microsoft Office.
• Experience with heavy editing, formatting, and comparing lengthy legal documents.
• Excellent oral and verbal communication skills.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent customer/client service focus and skills.
• Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
• Ability to use good judgment in resolving conflict and working in challenging situations.
• Ability to maintain client and firm confidentiality.
• Positive attitude and ability to work both independently and in a team environment.
• Excellent analytical and problem-solving skills; ability to use independent judgment.
• Thorough understanding of legal terminology and procedures pertinent to the practice area.

About Dorsey:

Dorsey & Whitney is an AmLaw 100 international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.

Dorsey offers a competitive pay and benefits package including comprehensive medical, dental, and vision insurance; domestic partner benefits (for same-sex and opposite-sex domestic partners); a generous paid time off policy; retirement savings plan; profit sharing contribution; paid holidays; paid parental leave, paid volunteer day; adoption assistance; back-up child care program; well-being programs and activities; a 24/7 confidential employee assistance program; and more! (Some benefits are subject to eligibility criteria).

Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We believe that everyone should feel at home and part of our community. We encourage individuals with diverse backgrounds and experiences to apply.

One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:
• Mansfield Certification Plus (Diversity Lab)
• Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
• 100% rating on the Corporate Equality Index (Human Rights Campaign)
• Gold Standard Certification (Women in Law Empowerment Forum)
• Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)

Reasonable Accommodations:

Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178. 612-492-5178.

How to Apply:

Dorsey & Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey’s online application form. We are unable to accept application materials by mail or email.

Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, ****** orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

Dorsey & Whitney LLP participates in E-Verify.

Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.

Office Location:

Dallas, TX