Job Description
We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.
About the role
Join our passionate and supportive Dispute Resolution team in Sydney as a Legal Assistant! This is a fantastic opportunity to provide essential administrative and secretarial support to a partner and wider team.
The role offers plenty of variety including:
Creating, drafting, editing and formatting a range of legal correspondence and documents including tender bundles and briefs to counsel
Assisting with project managing files including drafting cost agreements, monitoring fee estimates and client reporting
End to end monthly billing including timesheets, and bill finalisation
Handling court diaries and lawyers calendars
Coordinating meetings and internal/external functions and events
Opening/closing matters including e-filing and physical archiving via Aderant Expert and iManage
Arranging travel and reconciling expenses on a monthly basis and
General ad hoc administrative duties.
We offer a comprehensive induction and training program upon joining Maddocks and provide opportunities to further develop your skills and interests through regular training and networking sessions.
About you
We’re looking for a proactive team player who thrives in a fast-paced environment and consistently exceeds expectations. With at least 4 years of experience in a similar role within a private practice law firm, you’ll bring a strong work ethic, enthusiasm, and excellent communication and organisational skills to the team.
Other key skills you’ll bring include:
A solid understanding of litigious procedures and legal terminology
Proficiency in Microsoft Office suite
Experience with Aderant Expert for billing (advantageous)
Ability to produce accurate, high-quality work under tight deadlines
A keen eye for detail
A high level of professionalism, initiative, and a can-do attitude
Why join Maddocks?
Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:
A diverse and inclusive workplace: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Silver Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, Maddocks CALD, Maddocks Disability Inclusion and Maddocks Pride groups.
Career Development: Learn and develop through structured learning and development programs at each stage of your career and study support programs.
Community involvement: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.
Work flexibly: work in a hybrid way with part of your week in the office and support to set up your home office.
Wellbeing & Benefits: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.
Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.
To be eligible for this role you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time.
Ready for your next career move? Make your Move to Maddocks
As part of our commitment to protecting your privacy, your application information will only be retained for a period of 24 months after the submission of your application. After this period, your Maddocks job seeker profile will remain active, however all application details will be permanently deleted from Big Red Sky. Should you wish to delete your job seeker profile, you can do so in your account settings (under the 'Change Login' menu option).
About the role
Join our passionate and supportive Dispute Resolution team in Sydney as a Legal Assistant! This is a fantastic opportunity to provide essential administrative and secretarial support to a partner and wider team.
The role offers plenty of variety including:
Creating, drafting, editing and formatting a range of legal correspondence and documents including tender bundles and briefs to counsel
Assisting with project managing files including drafting cost agreements, monitoring fee estimates and client reporting
End to end monthly billing including timesheets, and bill finalisation
Handling court diaries and lawyers calendars
Coordinating meetings and internal/external functions and events
Opening/closing matters including e-filing and physical archiving via Aderant Expert and iManage
Arranging travel and reconciling expenses on a monthly basis and
General ad hoc administrative duties.
We offer a comprehensive induction and training program upon joining Maddocks and provide opportunities to further develop your skills and interests through regular training and networking sessions.
About you
We’re looking for a proactive team player who thrives in a fast-paced environment and consistently exceeds expectations. With at least 4 years of experience in a similar role within a private practice law firm, you’ll bring a strong work ethic, enthusiasm, and excellent communication and organisational skills to the team.
Other key skills you’ll bring include:
A solid understanding of litigious procedures and legal terminology
Proficiency in Microsoft Office suite
Experience with Aderant Expert for billing (advantageous)
Ability to produce accurate, high-quality work under tight deadlines
A keen eye for detail
A high level of professionalism, initiative, and a can-do attitude
Why join Maddocks?
Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:
A diverse and inclusive workplace: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Silver Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, Maddocks CALD, Maddocks Disability Inclusion and Maddocks Pride groups.
Career Development: Learn and develop through structured learning and development programs at each stage of your career and study support programs.
Community involvement: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.
Work flexibly: work in a hybrid way with part of your week in the office and support to set up your home office.
Wellbeing & Benefits: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.
Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.
To be eligible for this role you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time.
Ready for your next career move? Make your Move to Maddocks
As part of our commitment to protecting your privacy, your application information will only be retained for a period of 24 months after the submission of your application. After this period, your Maddocks job seeker profile will remain active, however all application details will be permanently deleted from Big Red Sky. Should you wish to delete your job seeker profile, you can do so in your account settings (under the 'Change Login' menu option).
💡 Quick Summary
Seeking a career-building opportunity? The Legal Assistant - Dispute Resolution position is now open for candidates interested in the Back Office Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
