Job Description
We have an exciting opportunity for an experienced Legal PA to support a team of senior Lawyers and two Partners in our Projects group at our vibrant Sydney office. This high-energy role is full of variety and offers a chance to work with a growing team.
In this role, you’ll blend legal secretarial and PA capabilities, providing administrative support on front-end infrastructure and energy matters, along with sophisticated personal assistant support at a senior level. We seek someone who thrives on taking initiative, identifying team needs, executing tasks independently and engaging with clients and senior internal stakeholders. As a key member of our team, your exceptional organizational skills and keen eye for process and system improvements will play an important part in this role.
You will be joining a friendly and collaborative team of Legal PAs, with numerous opportunities to participate in firm-wide initiatives across various areas including health and wellness, diversity and inclusion, and social activities.
Key areas of focus
Support a team of lawyers with their day-to-day tasks by proactively monitoring emails, managing diaries, booking travel, processing expenses, and troubleshooting any issues that arise
Drafting and preparing correspondence, presentation slides, and other materials, and general document production by way of scanning, copying and printing
Matter administration management ensuring all emails and any hard copy documentation are accurately filed in a timely manner
Supporting the client and matter engagement process by onboarding new clients and matters, including ensuring compliance through conflict searches and anti-money laundering checks, and preparing engagement letters
Deliver excellent service to the firm's clients by building and maintaining effective relationships, developing knowledge of team clients and their business, organising client dinners and events and working closely with the Business Development team
Assist with client billing through the firm's Aderant billing system, maintain client invoicing requirements, assist with client reporting, process third party invoices, trust money, and BACS authorisations
Provide support to the PA team by providing team assistance as required
Candidate profile
At least three to four years' experience in a legal support role
Experience working within the construction, infrastructure and/or energy sectors favoured but not paramount
Strong knowledge of Microsoft Office Word, Outlook, and PowerPoint, with experience using expense management, and billing software
A confident communicator with the ability to engage with varied client and stakeholder audiences
Good written communication skills with strong attention to detail
Proactive and comfortable taking initiative when faced with new challenges
Strong organisational skills and ability to handle multiple priorities
Demonstrate a high level of discretion and confidentiality at all times
Be an effective team player and have strong interpersonal skills including confidence, positivity and the ability to gain credibility
Bring energy and passion to the role!
Why join Pinsent Masons?
We have a global reach and a local feel. With 25 offices and 1500 lawyers operating across the Americas, Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.
We do things a bit differently. Legal services are at the core of our business, however we have diversified into other areas providing complimentary services to clients through offerings like Brook Graham and Vario flexible services.
We like to be flexible. Our firm is professional but also relaxed, you can dress for your day and in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.
We're lots of fun and very inclusive. Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.
In this role, you’ll blend legal secretarial and PA capabilities, providing administrative support on front-end infrastructure and energy matters, along with sophisticated personal assistant support at a senior level. We seek someone who thrives on taking initiative, identifying team needs, executing tasks independently and engaging with clients and senior internal stakeholders. As a key member of our team, your exceptional organizational skills and keen eye for process and system improvements will play an important part in this role.
You will be joining a friendly and collaborative team of Legal PAs, with numerous opportunities to participate in firm-wide initiatives across various areas including health and wellness, diversity and inclusion, and social activities.
Key areas of focus
Support a team of lawyers with their day-to-day tasks by proactively monitoring emails, managing diaries, booking travel, processing expenses, and troubleshooting any issues that arise
Drafting and preparing correspondence, presentation slides, and other materials, and general document production by way of scanning, copying and printing
Matter administration management ensuring all emails and any hard copy documentation are accurately filed in a timely manner
Supporting the client and matter engagement process by onboarding new clients and matters, including ensuring compliance through conflict searches and anti-money laundering checks, and preparing engagement letters
Deliver excellent service to the firm's clients by building and maintaining effective relationships, developing knowledge of team clients and their business, organising client dinners and events and working closely with the Business Development team
Assist with client billing through the firm's Aderant billing system, maintain client invoicing requirements, assist with client reporting, process third party invoices, trust money, and BACS authorisations
Provide support to the PA team by providing team assistance as required
Candidate profile
At least three to four years' experience in a legal support role
Experience working within the construction, infrastructure and/or energy sectors favoured but not paramount
Strong knowledge of Microsoft Office Word, Outlook, and PowerPoint, with experience using expense management, and billing software
A confident communicator with the ability to engage with varied client and stakeholder audiences
Good written communication skills with strong attention to detail
Proactive and comfortable taking initiative when faced with new challenges
Strong organisational skills and ability to handle multiple priorities
Demonstrate a high level of discretion and confidentiality at all times
Be an effective team player and have strong interpersonal skills including confidence, positivity and the ability to gain credibility
Bring energy and passion to the role!
Why join Pinsent Masons?
We have a global reach and a local feel. With 25 offices and 1500 lawyers operating across the Americas, Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.
We do things a bit differently. Legal services are at the core of our business, however we have diversified into other areas providing complimentary services to clients through offerings like Brook Graham and Vario flexible services.
We like to be flexible. Our firm is professional but also relaxed, you can dress for your day and in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.
We're lots of fun and very inclusive. Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.
💡 Quick Summary
Seeking a career-building opportunity? The Legal Personal Assistant position is now open for candidates interested in the Work from home Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Work from home Jobs is a plus.