Job Description
Are you an experienced Executive Assistant/Personal Assistant in private practice, government and looking for a change? We have a bespoke opportunity on offer which will see you assisting the Principal Solicitor of the PAT Legal team. PAT Legal is an incorporated entity of the Police Association of Tasmania in which we provide legal services to members of the Police Association of Tasmania only. Areas of practice include crime, workers compensation, industrial and employment law.
About the Role
An exciting opportunity has arisen for an experienced Legal Executive Assistant to join our team in New Town, Tasmania. This role will support our Principal Solicitor at varying levels, who specialises in a broad range of practices including crime, workers compensation, industrial and employment law. Duties of this role will include:
Undertake a wide range of clerical and administrative including file management, opening, closing and archiving files, e-filing correspondence and documents, the preparation and compiling of court and other legal documents.
Undertake word processing, transcribing of audio material, preparation of correspondence and document production of a highly confidential nature.
Undertake data entry including the updating and maintenance of the legal practice database, and utilise the database tools for preparation of documentation.
Provide a high-quality client service standard, both personal and by telephone whilst ensuring the sensitive nature and confidential handling of enquiries, including attending to member enquiries, liaison with complainants and witnesses, the legal profession, courts and police.
Undertake diary and travel management including booking appointments.
Undertake quarterly billing and prepare monthly reports of the firms progression of the Executive.
Undertake time recording entries and management of file grant limits and grant extension applications.
Preparation of briefs to external firms and/or solicitors as maybe required.
Provide support to other areas within the Police Association of Tasmania as required.
About You
This role will suit a candidate with the following:
Applicants must hold permanent residency in Australia
You have had demonstrated experience in working in law.
previous experience in personal injury, criminal law and/or employment law highly regarded but not essential.
experience using precedent, billing and file management programs;
enthusiastic and proactive approach to work;
strong communication skills; and
ability to build strong internal relationships.
Highly organised with a strong attention to detail.
You use initiative and think on your feet, while working in a fast-paced environment;
You are highly motivated to achieve the best outcomes, while also maintaining strong attention to detail;
You have excellent written and oral communication skills, including the ability to communicate with people from a diverse range of backgrounds.
The Benefits
We offer a broad range of benefits to our people including:
A firm laptop to support our agile working model;
Flexible working arrangements including working from home, accrual of time in lieu.
Well-developed and structured mentoring, as well as internal and external training to assist with development;
Friendly and modern office environment in New Town;
Access to free off-street parking
Opportunities for career growth included business funded training courses.
Paid parental leave entitlements
Access to Police Association of Tasmania member benefits.
The role is full time, however candidates who are part time are encouraged to apply as job-sharing may be considered. You will be employed as a full time employee of the Police Association of Tasmania seconded to PAT Legal Pty Ltd. The PAT is a long established entity having celebrated its 100 year anniversary in 2026.
To apply please send a cover letter addressing your suitability and CV to [email protected]. Applications without a cover letter will not be considered.
For all enquiries regarding the position please contact Emily Harvey on 6208 7108
Applications for this position close on 13 Sept 2026
About the Role
An exciting opportunity has arisen for an experienced Legal Executive Assistant to join our team in New Town, Tasmania. This role will support our Principal Solicitor at varying levels, who specialises in a broad range of practices including crime, workers compensation, industrial and employment law. Duties of this role will include:
Undertake a wide range of clerical and administrative including file management, opening, closing and archiving files, e-filing correspondence and documents, the preparation and compiling of court and other legal documents.
Undertake word processing, transcribing of audio material, preparation of correspondence and document production of a highly confidential nature.
Undertake data entry including the updating and maintenance of the legal practice database, and utilise the database tools for preparation of documentation.
Provide a high-quality client service standard, both personal and by telephone whilst ensuring the sensitive nature and confidential handling of enquiries, including attending to member enquiries, liaison with complainants and witnesses, the legal profession, courts and police.
Undertake diary and travel management including booking appointments.
Undertake quarterly billing and prepare monthly reports of the firms progression of the Executive.
Undertake time recording entries and management of file grant limits and grant extension applications.
Preparation of briefs to external firms and/or solicitors as maybe required.
Provide support to other areas within the Police Association of Tasmania as required.
About You
This role will suit a candidate with the following:
Applicants must hold permanent residency in Australia
You have had demonstrated experience in working in law.
previous experience in personal injury, criminal law and/or employment law highly regarded but not essential.
experience using precedent, billing and file management programs;
enthusiastic and proactive approach to work;
strong communication skills; and
ability to build strong internal relationships.
Highly organised with a strong attention to detail.
You use initiative and think on your feet, while working in a fast-paced environment;
You are highly motivated to achieve the best outcomes, while also maintaining strong attention to detail;
You have excellent written and oral communication skills, including the ability to communicate with people from a diverse range of backgrounds.
The Benefits
We offer a broad range of benefits to our people including:
A firm laptop to support our agile working model;
Flexible working arrangements including working from home, accrual of time in lieu.
Well-developed and structured mentoring, as well as internal and external training to assist with development;
Friendly and modern office environment in New Town;
Access to free off-street parking
Opportunities for career growth included business funded training courses.
Paid parental leave entitlements
Access to Police Association of Tasmania member benefits.
The role is full time, however candidates who are part time are encouraged to apply as job-sharing may be considered. You will be employed as a full time employee of the Police Association of Tasmania seconded to PAT Legal Pty Ltd. The PAT is a long established entity having celebrated its 100 year anniversary in 2026.
To apply please send a cover letter addressing your suitability and CV to [email protected]. Applications without a cover letter will not be considered.
For all enquiries regarding the position please contact Emily Harvey on 6208 7108
Applications for this position close on 13 Sept 2026
💡 Quick Summary
Seeking a career-building opportunity? The Legal Secretary| Executive Assistant position is now open for candidates interested in the Legal Jobs sector. This role in Hobart offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.
