Litigation Support Clerk

Job description

At Legate Injury Lawyers you will be working with a forward-thinking progressive-minded team. You will be challenged, you will be well-compensated, and you will be one of the first Londoners to be paid a full-time wage while working a modified four-day workweek (after your probationary/training period is completed). With a health benefits package from Canada Life, paired with a staff bonus structure, and transportation allowance, we are offering the complete employment package – A fulltime career in a challenging field, a well-rounded compensation package, and an opportunity to grow as a professional working with experienced, collegial, well-respected clerks and lawyers alike.

We are seeking an Litigation Support Clerk to join our firm on a full-time, permanent basis. This position will be responsible for providing legal and administrative support in our fast-paced environment. The successful candidate will be a detail oriented, organized individual with a working knowledge of personal injury litigation, and an interest in continuous professional development.

Overview

The Litigation Support Clerk is responsible for the front-end management of files, facility duties, legal administration and provide general assistance where required.

Key Responsibilities

Sorting, Scanning, Indexing, mailing and requesting of Documents

Management of incoming documents including mail, faxes, clinical and medical records, employment notes and records;

Request records;

Importing of documents into Electronic Document Software system;

Updating and maintenance of database records as requested;

Indexing Records according to guidelines.

File Management

Open new client files;

Filing, copying and binding of document;

Creation of documents for lawyers and law clerks;

Purging closed files for storage.

Organize and maintain file and storage room for ease of access and locating files;

Preparation of trial bag and equipment for trial;

Prepare and personalization of Client Intake Binders;

Equipment and Supplies Maintenance

Co-ordinate with IT team to ensure all printers function on a daily basis;

Update IT team of any Audio Visual Equipment issues as needed;

Inventory and Order Supplies/Stationary as needed;

Facilities

Assist with kitchen – dishwasher daily.

Inventory of supplies – office stationery, coffee, paper towel, soap, TP, etc.

Exterior – salt as needed, waste to street, property clean up as needed.

Office opening and closing checklist.

Maintain all meeting spaces.

Miscellaneous

Bank runs as required;

Support lawyers at public events;

Preparation and minute taking at meeting as required;

Provide reception coverage as required; (shared primary coverage)

Assist the legal team with other relevant tasks and duties as required.

Requirements

Ability to contribute positively in a team setting and high productivity environment;

Highly organized and efficient, paying close attention to detail;

Strong written and verbal skills for professional communication;

Presents in a professional manner;

Strong computer skills.

Ability to learn new systems quickly.

Core Competencies

Keen attention to detail;

Professional, strong work ethic;

Works well under pressure;

Highly organized with multi-tasking ability;

Accountability and reliability;

Confidentiality.

Applications are to be emailed directly to Dustin Soares - Director of Operations: dsoares@legatelaw.ca

Job Types: Full-time, Permanent

Pay: $38,000.00-$43,000.00 per year

Additional pay:

Bonus pay
Overtime pay
Benefits:

Casual dress
Commuter benefits
Company events
Dental care
Extended health care
Life insurance
Mileage reimbursement
On-site parking
Paid time off
Vision care
Wellness program
Flexible language requirement:

French not required
Schedule:

Monday to Friday
Work Location: In person