Job Description
As a Logistics Conference Manager, you will be responsible for planning and delivering world-class C-level conferences across the ANZ region. You will be expected to successfully manage venue sourcing and selection, budget forecasting, calendar management, staff scheduling, onsite execution, process improvement, project management, stakeholder relationships, and team travel. As a member of the Gartner C-level Communities Logistics Team, you will have a focus on team collaboration to create exceptional customer experiences for every attendee, sponsor and associate attending our events.
What you will do:
Communication and collaboration across event teams to ensure seamless delivery of world-class events
Review, approve, and sign Inner Circle Dinner contracts at a value up to $25k
Partner with the Venue Sourcing team to review and approve all Executive Summit venue proposals
Plan and execute Executive Summits and Inner Circle Dinners
Established as regional expert and be a trusted partner by providing feedback, communicate challenges & opportunities, innovate to scale, and maintain strong relationships with key stakeholders
Contribute ideas for event innovations and process improvements to enhance the C-level Communities product and brand
Manage supplier set up and facilitate payments within our internal systems
Financial management: including monthly regional forecast reports, negotiations, accurate and timely event budget forecasts, strategic spending decisions, escalations for spending approvals, and provide guidance to the team
Demonstrate a proficient understanding of virtual platforms and carry out the delivery of virtual events as Tech Lead
Frequent review and management of team process documents, trainings, change requests, and communications
Collaborate with peers and Regional Managers to design processes for efficiency and scalability where applicable
Identify gaps in process, communication, partnerships, and deliverables to continuously make improvements where they will add value
Assist with the production of Gartner C-Level Communities company events
Support Gartner Destinations Conferences as needed
Support on special projects as needed
Plan and deliver C-level Communities Global Executive programs, launch programs, and international programs as needed
New hire recruitment, new hire onboarding and associate training at Sr Planner and Planner level as needed
What you will need:
Bachelor’s degree with focus on events and/or marketing preferred, but not required
4-6+ years of event experience
Proven budget experience, project management and strategic planning
Strategic and creative thinker with the ability to develop and deliver clear and concise briefs
Knowledge of virtual event delivery platforms - Webex and MS Teams host role, screen sharing, breakout feature and troubleshooting
Knowledge of hotel, travel and meeting planning business is required, particularly in terms of normal service expectations
Understanding of event logistics and technical production
Ideally, someone with varied event experience as the role will involve every element of event planning
Proven financial management abilities
Vendor management
Attention to detail
Highly organized
Strong written and verbal communication skills
Multi-tasking and the ability to manage multiple deadlines in a fast-paced environment
Strategic and client focused with great costumer service skills
Proven success working in a collaborative environment
Solution oriented with a high sense of urgency
Ability to build and maintain relationships with a high degree of professionalism
Maintain composure in a fast-paced environment
Ability to innovate and come up with new ideas, that will help us to continually improve our events
Someone who can run with a brief and bring ideas back to the table
Ability to work as part of a team, but also work on events individually
Proficiency in the MS Office suite including Word, Excel, and Power Point
Travel 5-10 times per year (up to 3-6 days per trip), domestically
#LI-ZM1
Who are we?
At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.
Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.
Since our founding in 1979, we’ve grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.
What makes Gartner a great place to work?
Our vast, virtually untapped market potential offers limitless opportunities – opportunities that may not even exist right now – for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.
We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.
Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, ****** orientations, abilities and generations.
We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.
Gartner is the world authority on AI
At Gartner, you’ll join a company at the very center of the AI revolution. Gartner has proactive, objective guidance throughout clients’ AI journeys. We set the standard for how organizations leverage artificial intelligence to drive meaningful impact. You’ll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.
It’s an exciting time to be at Gartner, with limitless opportunities to make a real impact, grow your skills, and build a lasting, meaningful career in a field that’s reshaping the way we operate. If you’re passionate about AI and want to be part of a team that’s guiding the leaders who shape the world, Gartner is the place for you.
What do we offer?
Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.
In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.
Ready to grow your career with Gartner? Join us.
The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, ****** orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.
Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to [email protected] .
Job Requisition ID:109874
By submitting your information and application, you confirm that you have read and agree to the country or regional recruitment notice linked below applicable to your place of residence.
Gartner Applicant Privacy Link: https://jobs.gartner.com/applicant-privacy-policy
For efficient navigation through the application, please only use the back button within the application, not the back arrow within your browser.
What you will do:
Communication and collaboration across event teams to ensure seamless delivery of world-class events
Review, approve, and sign Inner Circle Dinner contracts at a value up to $25k
Partner with the Venue Sourcing team to review and approve all Executive Summit venue proposals
Plan and execute Executive Summits and Inner Circle Dinners
Established as regional expert and be a trusted partner by providing feedback, communicate challenges & opportunities, innovate to scale, and maintain strong relationships with key stakeholders
Contribute ideas for event innovations and process improvements to enhance the C-level Communities product and brand
Manage supplier set up and facilitate payments within our internal systems
Financial management: including monthly regional forecast reports, negotiations, accurate and timely event budget forecasts, strategic spending decisions, escalations for spending approvals, and provide guidance to the team
Demonstrate a proficient understanding of virtual platforms and carry out the delivery of virtual events as Tech Lead
Frequent review and management of team process documents, trainings, change requests, and communications
Collaborate with peers and Regional Managers to design processes for efficiency and scalability where applicable
Identify gaps in process, communication, partnerships, and deliverables to continuously make improvements where they will add value
Assist with the production of Gartner C-Level Communities company events
Support Gartner Destinations Conferences as needed
Support on special projects as needed
Plan and deliver C-level Communities Global Executive programs, launch programs, and international programs as needed
New hire recruitment, new hire onboarding and associate training at Sr Planner and Planner level as needed
What you will need:
Bachelor’s degree with focus on events and/or marketing preferred, but not required
4-6+ years of event experience
Proven budget experience, project management and strategic planning
Strategic and creative thinker with the ability to develop and deliver clear and concise briefs
Knowledge of virtual event delivery platforms - Webex and MS Teams host role, screen sharing, breakout feature and troubleshooting
Knowledge of hotel, travel and meeting planning business is required, particularly in terms of normal service expectations
Understanding of event logistics and technical production
Ideally, someone with varied event experience as the role will involve every element of event planning
Proven financial management abilities
Vendor management
Attention to detail
Highly organized
Strong written and verbal communication skills
Multi-tasking and the ability to manage multiple deadlines in a fast-paced environment
Strategic and client focused with great costumer service skills
Proven success working in a collaborative environment
Solution oriented with a high sense of urgency
Ability to build and maintain relationships with a high degree of professionalism
Maintain composure in a fast-paced environment
Ability to innovate and come up with new ideas, that will help us to continually improve our events
Someone who can run with a brief and bring ideas back to the table
Ability to work as part of a team, but also work on events individually
Proficiency in the MS Office suite including Word, Excel, and Power Point
Travel 5-10 times per year (up to 3-6 days per trip), domestically
#LI-ZM1
Who are we?
At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.
Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.
Since our founding in 1979, we’ve grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.
What makes Gartner a great place to work?
Our vast, virtually untapped market potential offers limitless opportunities – opportunities that may not even exist right now – for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.
We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.
Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, ****** orientations, abilities and generations.
We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.
Gartner is the world authority on AI
At Gartner, you’ll join a company at the very center of the AI revolution. Gartner has proactive, objective guidance throughout clients’ AI journeys. We set the standard for how organizations leverage artificial intelligence to drive meaningful impact. You’ll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.
It’s an exciting time to be at Gartner, with limitless opportunities to make a real impact, grow your skills, and build a lasting, meaningful career in a field that’s reshaping the way we operate. If you’re passionate about AI and want to be part of a team that’s guiding the leaders who shape the world, Gartner is the place for you.
What do we offer?
Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.
In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.
Ready to grow your career with Gartner? Join us.
The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, ****** orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.
Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to [email protected] .
Job Requisition ID:109874
By submitting your information and application, you confirm that you have read and agree to the country or regional recruitment notice linked below applicable to your place of residence.
Gartner Applicant Privacy Link: https://jobs.gartner.com/applicant-privacy-policy
For efficient navigation through the application, please only use the back button within the application, not the back arrow within your browser.
💡 Quick Summary
Seeking a career-building opportunity? The Manager, Conferences position is now open for candidates interested in the Back Office Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
