Job Description
Full job description
Title: Medical Office Administrative Assistant
Number of Positions Available: One (1)
NOC Code: 1243
Skill Group: B
Employer: Yavari Medical Inc.
About us: Yavari Medical Inc. is a collaborative practice located in the Health Park Centre next to the Cape Breton Regional Hospital in Sydney, Nova Scotia. We are a privately owned practice of family physicians looking to expand our operations to meet the current/growing demand of health services in Sydney, Cape Breton.
We have a caseload of 4,000 patients in our clinic; in addition we provide medical services as below:
Taking care of inpatients at Sydney regional hospital;
We are one of 3 medical centres in Cape Breton managing patients suffering from mental health and addiction at the detox unit of the Sydney Regional Hospital;
Covering the entire Parkland assisted living with more than 100 residents;
Covering the Breton Ability Centre with more than a 100 residents, which is the second biggest centre in Nova Scotia;
We provide medical services at the Sydney Walk in clinic;
We are one of the approved centres for Health Canada immunization including yellow fever and travel medicine;
We are one of the enhanced physicians centre working with the Workers Compensation Board of Canada
We are running a clinic for addiction, alcoholism and substance abuse disorders
We provide medical services to Talbot House Centre for addiction recovery and rehabilitation of men across Nova Scotia and throughout Atlantic Canada;
We provide medical services to Cape Breton correctional facility and several nursing homes.
Lead Statement:
Our medicine practice has an immediate need for an organized, reliable Medical Office Administrative Assistant. You will be responsible for fulfilling administrative duties in both the front and back of the office, including billing support, scheduling, coding, patient communication and filing. We’re looking for a team player who thrives in a fast-paced environment. You should demonstrate excellent organizational skills and the ability to perform well in stressful situations. If you have experience in the medical field, you might be perfect for this position.
Duties:
Schedule and confirm medical appointments and receive and communicate messages for medical staff and patients
Assist patients with re-scheduling appointments and other scheduling issues
Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
Interview patients in order to complete forms, documents and case histories
Complete insurance and other claim forms
Initiate and maintain confidential medical files and records
Prepare draft agendas for meetings and take, transcribe and distribute minutes
Prepare financial statements and billing
Establish and maintain various internal office administrative support procedures such as document tracking and filing and monthly reporting
Order medical supplies and maintain inventory
Work with the Medical Office Manager to determine and establish office procedures and routines
Requirements:
Completion of a one- or two-year college program or other specialized courses for secretaries or medical secretaries is required.
Minimum 2 years in a related role
Medical office experience a plus
Excellent communication and time management skills
Proven experience in a fast-paced environment an asset
Important to note:
Yavari Medical Inc. is a Nova Scotia Designated employer under the Atlantic Immigration Pilot (AIP) Program; International candidates with qualified experience related to the role are encouraged to apply.
You must include a Cover letter with your Resume, merged in one PDF file.
All applicants must identify their work status in Canada on their cover letter (Canadian, Permanent Resident, Temporary Resident (Open/Closed Work Permit), or Foreign National)
Email Subject line must be: Application - Medical Office Admin – Your first and last name
Only applicants considered for the position will be contacted.
Please do not try to contact our office for inquiries; our lines are reserved only for administration and medical purposes.
Supporting documentation verifying your experience would be appreciated (Merge all documents in 1 PDF file).
Job Type: Full-time
Pay: $16.00-$18.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Work Location: In person
Title: Medical Office Administrative Assistant
Number of Positions Available: One (1)
NOC Code: 1243
Skill Group: B
Employer: Yavari Medical Inc.
About us: Yavari Medical Inc. is a collaborative practice located in the Health Park Centre next to the Cape Breton Regional Hospital in Sydney, Nova Scotia. We are a privately owned practice of family physicians looking to expand our operations to meet the current/growing demand of health services in Sydney, Cape Breton.
We have a caseload of 4,000 patients in our clinic; in addition we provide medical services as below:
Taking care of inpatients at Sydney regional hospital;
We are one of 3 medical centres in Cape Breton managing patients suffering from mental health and addiction at the detox unit of the Sydney Regional Hospital;
Covering the entire Parkland assisted living with more than 100 residents;
Covering the Breton Ability Centre with more than a 100 residents, which is the second biggest centre in Nova Scotia;
We provide medical services at the Sydney Walk in clinic;
We are one of the approved centres for Health Canada immunization including yellow fever and travel medicine;
We are one of the enhanced physicians centre working with the Workers Compensation Board of Canada
We are running a clinic for addiction, alcoholism and substance abuse disorders
We provide medical services to Talbot House Centre for addiction recovery and rehabilitation of men across Nova Scotia and throughout Atlantic Canada;
We provide medical services to Cape Breton correctional facility and several nursing homes.
Lead Statement:
Our medicine practice has an immediate need for an organized, reliable Medical Office Administrative Assistant. You will be responsible for fulfilling administrative duties in both the front and back of the office, including billing support, scheduling, coding, patient communication and filing. We’re looking for a team player who thrives in a fast-paced environment. You should demonstrate excellent organizational skills and the ability to perform well in stressful situations. If you have experience in the medical field, you might be perfect for this position.
Duties:
Schedule and confirm medical appointments and receive and communicate messages for medical staff and patients
Assist patients with re-scheduling appointments and other scheduling issues
Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
Interview patients in order to complete forms, documents and case histories
Complete insurance and other claim forms
Initiate and maintain confidential medical files and records
Prepare draft agendas for meetings and take, transcribe and distribute minutes
Prepare financial statements and billing
Establish and maintain various internal office administrative support procedures such as document tracking and filing and monthly reporting
Order medical supplies and maintain inventory
Work with the Medical Office Manager to determine and establish office procedures and routines
Requirements:
Completion of a one- or two-year college program or other specialized courses for secretaries or medical secretaries is required.
Minimum 2 years in a related role
Medical office experience a plus
Excellent communication and time management skills
Proven experience in a fast-paced environment an asset
Important to note:
Yavari Medical Inc. is a Nova Scotia Designated employer under the Atlantic Immigration Pilot (AIP) Program; International candidates with qualified experience related to the role are encouraged to apply.
You must include a Cover letter with your Resume, merged in one PDF file.
All applicants must identify their work status in Canada on their cover letter (Canadian, Permanent Resident, Temporary Resident (Open/Closed Work Permit), or Foreign National)
Email Subject line must be: Application - Medical Office Admin – Your first and last name
Only applicants considered for the position will be contacted.
Please do not try to contact our office for inquiries; our lines are reserved only for administration and medical purposes.
Supporting documentation verifying your experience would be appreciated (Merge all documents in 1 PDF file).
Job Type: Full-time
Pay: $16.00-$18.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Medical Office Administrative Assistant, Work Permit Sponsorship available position is now open for candidates interested in the Health Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Health Jobs is a plus.
