Medical Secretary, Medical Affairs

Posting # 54+02 - [ Non-Union ]
Medical Secretary, Medical Affairs - 1 position
Medical Affairs
St. Joseph's Hospital - London, ON
Temporary Regular Part Time
Salary Range: $2+.11 - $34.23 /hour

This temporary part-time position is expected to extend until January 1, 2025, and is subject to the availability of work.

An excellent opportunity exists for a dynamic and collaborative Medical Secretary within the Department of Medicine, division of Rheumatology. The successful candidate will support a part-time, up to 24 hours with some flexibility, clinical practice and academic duties for Dr. Lillian Barra. Duties may include, but are not limited to, the organization and maintenance of a busy clinical office and activity, follow-up with patients, fellows, residents etc., provide liaison with various internal and external stakeholders such as the Ministry of Health, Long Term Care Residences and specialists, Western University, organizing meetings and outlook calendar.


Essential Qualifications

Graduate of a recognized Medical Secretary Diploma or equivalent experience
2 -3 years administrative experience, preferably in a Hospital or University environment
Knowledge of a safety culture in a health care setting in compliance with the OHSA
Demonstrated Intermediate level computer skills particularly with Word, Excel, PowerPoint, Microsoft 365, Outlook, Google calendar, PowerChart, M365, AcuityStar
Excellent typing skills (35 WPM)
High level of initiative and self-direction required with proven problem-solving abilities
Excellent organizational skills to establish and balance competing priorities in a challenging and diverse work environment
Superior communication and interpersonal skills with a strong customer focus as well as a positive and professional attitude toward assisting internal or external customers.
Ability to take meeting minutes
Preferred Qualifications
Experience working in a Medical Secretary role or equivalent providing direct support to a Physician(s) within a clinical and academic setting
Experience with PS Suite billing
Previous experience managing a physician calendar regarding appointments, consultations, meetings, conferences and travel
Previous experience preparing Physician correspondence
Basic accounting tasks
Proficiency in French or a second language would be an asset
Experience in maintaining AcuityStar CV's
Experience in assistance with manuscript preparation
Teaching and Research
St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage within the scope of your role, activities related to teaching and research in addition to any of your clinical duties
Immunization Requirements
Provide vaccination records or proof of immunity against measles, mumps rubella, varicella (chicken pox), Hepatitis B, COVID-1+ and influenza.
Provide documentation of the Tuberculosis skin testing
Posting date: April 30, 2025
Submission deadline: May 06, 2025

Bradley Dudley, Human Resources

Your interest in this opportunity is appreciated.
Human Resources and Leaders use your profile information to evaluate your application for the vacancies you apply to.
Only those under consideration will be contacted.

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