Job Description
Your Role
Blue Shield of California’s Enterprise Meetings and Events team creates uniquely human, honest and courageous experiences, designed to inform and inspire our workforce at critical points throughout the year, aligning them around our north star and making this a great place to do meaningful work. The Meetings and Events Coordinator will report to the Manager, Meetings and Events but supports the entire Enterprise Meetings & Events department. In this role you will focus on event coordination and serve as the glue for the meetings and events team by ensuring key players across the organization understand all relevant information related to production timelines, logistics and content; balancing big picture thinking with day-to-day details. The success of this highly visible position relies on strong communication skills, organizational skills, time management, relationship development and a proven track record of balancing multiple projects at once. Our leadership model is about developing great leaders at all levels and creating opportunities for our people to grow – personally, professionally, and financially. We are looking for leaders that are energized by creative and critical thinking, building and sustaining high-performing teams, getting results the right way, and fostering continuous learning.
Your Work
In this role, you will:
• Manage tasks supporting event logistics such as reserving meeting space and scheduling IT and AV support; coordination of supplies, catering, setup, shipping, clean up, and event volunteers
• Support project leads in tracking project performance, meeting and event timelines, costs within Excel and our project management tool (Monday.com)
• Manage enterprise-wide event calendar in Monday.com and events shared email account within Outlook, ensuring timely responses
• Provide general event team administrative support as needed
• Proactively identify opportunities for improvement, and identifies ways to address them to optimize team workflow
• Create and maintain event documentation, including (but not limited to) process documents, surveys and timelines
• Support in the creation and management of written and visual event content deliverables that inspire and align employees around our mission (i.e. Event Invitations, internal websites). Light copywriting and proofreading required
• Communicate with third parties/vendors, executive assistants and C-suite executives, in support of meetings and events. Manage event holds on executive’s calendars
• Manage takeaways from team meetings: clearly define and document next steps, assignments, and timelines to drive towards task completion
• Play an event production support role leading up to and at in-person enterprise events and department meetings
• Collect, analyzes, and inputs data from post-event key performance indicators (KPIs)
Qualifications
Your Knowledge and Experience
• Requires a college degree or equivalent experience and 3 years of prior relevant experience
• Requires practical knowledge of job area typically obtained through advanced education combined with experience
• Requires strong administrative, time management and problem-solving skills: attention to detail, ability to work under pressure, execute with minimal guidance and manage time within a consistently shifting workflow
• Requires excellent interpersonal skills; ability to work well with differing levels of leadership and staff; comfortable with ambiguity
• Requires proficiency of MS Office toolset (Outlook, Word, Excel and PowerPoint)
• Requires the ability to move 10-25 lbs.
• Knowledge of the functionality of Qualtrics, Monday.com, WebEx and Microsoft Teams platforms preferred
• Writing/editing experience preferred
Pay Range:
The pay range for this role is: $ 66770.00 to $ +33+0.00 for California.
Note:
Please note that this range represents the pay range for this and many other positions at Blue Shield that fall into this pay grade. Blue Shield salaries are based on a variety of factors, including the candidate's experience, location (California, Bay area, or outside California), and current employee salaries for similar roles.
About The Team
Blue Shield of California’s mission is to ensure all Californians have access to high-quality health care at a sustainably affordable price. We are transforming health care in a way that genuinely serves our nonprofit mission by lowering costs, improving quality, and enhancing the member and physician experience.
To fulfill our mission, we must ensure a diverse, equitable, and inclusive environment where all employees can be their authentic selves and fully contribute to meet the needs of the multifaceted communities we serve. Our continued commitment to diversity, equity, and inclusion upholds our values and advances our goal of creating a healthcare system that is worthy of our family and friends while addressing health disparities, promoting social justice, and integrating health equity through our products, business practices, and presence as a corporate citizen.
Blue Shield has received awards and recognition for being a certified Fortune 100 Best Companies to Work, Military Friendly Employer, People Companies that Care, a Leading Disability Employer, and one of California’s top companies in volunteering and giving. Here at Blue Shield, we strive to make a positive change across our industry and communities – join us!
Our Values:
• Honest. We hold ourselves to the highest ethical and integrity standards. We build trust by doing what we say we're going to do and by acknowledging and correcting where we fall short.
• Human. We strive to be our authentic selves, listening and communicating effectively, and showing empathy towards others by walking in their shoes.
• Courageous. We stand up for what we believe in and are committed to the hard work necessary to achieve our ambitious goals.
Our Workplace Model:
Blue Shield of California is dedicated to making work-life balance a reality. Whether you prefer to work in an office or from home, we understand flexibility is more important than ever. That’s why Blue Shield is a hybrid company, offering you the opportunity to decide where you can do your best and most meaningful work.
Two ways of working: Hybrid (our default) and office
• Hybrid – In a business unit approved office a few times per year to 3 days per week, on average
• Office – In a business unit approved office 4+ days a week, on average. If the role you’re applying for is deemed an “Essential Role,” the company has determined that the role can only be performed in a Blue Shield office or in the field and would require your to meet the office worker classification.
Physical Requirements:
Office Environment - roles involving part to full time schedule in Office Environment. Due to the current public health emergency in California, Blue Shield employees are almost all working remotely. Based in our physical offices and work from home office/deskwork - Activity level: Sedentary, frequency most of work day.
Please click here for further physical requirement detail.
Equal Employment Opportunity:
External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, ****** orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.
Blue Shield of California’s Enterprise Meetings and Events team creates uniquely human, honest and courageous experiences, designed to inform and inspire our workforce at critical points throughout the year, aligning them around our north star and making this a great place to do meaningful work. The Meetings and Events Coordinator will report to the Manager, Meetings and Events but supports the entire Enterprise Meetings & Events department. In this role you will focus on event coordination and serve as the glue for the meetings and events team by ensuring key players across the organization understand all relevant information related to production timelines, logistics and content; balancing big picture thinking with day-to-day details. The success of this highly visible position relies on strong communication skills, organizational skills, time management, relationship development and a proven track record of balancing multiple projects at once. Our leadership model is about developing great leaders at all levels and creating opportunities for our people to grow – personally, professionally, and financially. We are looking for leaders that are energized by creative and critical thinking, building and sustaining high-performing teams, getting results the right way, and fostering continuous learning.
Your Work
In this role, you will:
• Manage tasks supporting event logistics such as reserving meeting space and scheduling IT and AV support; coordination of supplies, catering, setup, shipping, clean up, and event volunteers
• Support project leads in tracking project performance, meeting and event timelines, costs within Excel and our project management tool (Monday.com)
• Manage enterprise-wide event calendar in Monday.com and events shared email account within Outlook, ensuring timely responses
• Provide general event team administrative support as needed
• Proactively identify opportunities for improvement, and identifies ways to address them to optimize team workflow
• Create and maintain event documentation, including (but not limited to) process documents, surveys and timelines
• Support in the creation and management of written and visual event content deliverables that inspire and align employees around our mission (i.e. Event Invitations, internal websites). Light copywriting and proofreading required
• Communicate with third parties/vendors, executive assistants and C-suite executives, in support of meetings and events. Manage event holds on executive’s calendars
• Manage takeaways from team meetings: clearly define and document next steps, assignments, and timelines to drive towards task completion
• Play an event production support role leading up to and at in-person enterprise events and department meetings
• Collect, analyzes, and inputs data from post-event key performance indicators (KPIs)
Qualifications
Your Knowledge and Experience
• Requires a college degree or equivalent experience and 3 years of prior relevant experience
• Requires practical knowledge of job area typically obtained through advanced education combined with experience
• Requires strong administrative, time management and problem-solving skills: attention to detail, ability to work under pressure, execute with minimal guidance and manage time within a consistently shifting workflow
• Requires excellent interpersonal skills; ability to work well with differing levels of leadership and staff; comfortable with ambiguity
• Requires proficiency of MS Office toolset (Outlook, Word, Excel and PowerPoint)
• Requires the ability to move 10-25 lbs.
• Knowledge of the functionality of Qualtrics, Monday.com, WebEx and Microsoft Teams platforms preferred
• Writing/editing experience preferred
Pay Range:
The pay range for this role is: $ 66770.00 to $ +33+0.00 for California.
Note:
Please note that this range represents the pay range for this and many other positions at Blue Shield that fall into this pay grade. Blue Shield salaries are based on a variety of factors, including the candidate's experience, location (California, Bay area, or outside California), and current employee salaries for similar roles.
About The Team
Blue Shield of California’s mission is to ensure all Californians have access to high-quality health care at a sustainably affordable price. We are transforming health care in a way that genuinely serves our nonprofit mission by lowering costs, improving quality, and enhancing the member and physician experience.
To fulfill our mission, we must ensure a diverse, equitable, and inclusive environment where all employees can be their authentic selves and fully contribute to meet the needs of the multifaceted communities we serve. Our continued commitment to diversity, equity, and inclusion upholds our values and advances our goal of creating a healthcare system that is worthy of our family and friends while addressing health disparities, promoting social justice, and integrating health equity through our products, business practices, and presence as a corporate citizen.
Blue Shield has received awards and recognition for being a certified Fortune 100 Best Companies to Work, Military Friendly Employer, People Companies that Care, a Leading Disability Employer, and one of California’s top companies in volunteering and giving. Here at Blue Shield, we strive to make a positive change across our industry and communities – join us!
Our Values:
• Honest. We hold ourselves to the highest ethical and integrity standards. We build trust by doing what we say we're going to do and by acknowledging and correcting where we fall short.
• Human. We strive to be our authentic selves, listening and communicating effectively, and showing empathy towards others by walking in their shoes.
• Courageous. We stand up for what we believe in and are committed to the hard work necessary to achieve our ambitious goals.
Our Workplace Model:
Blue Shield of California is dedicated to making work-life balance a reality. Whether you prefer to work in an office or from home, we understand flexibility is more important than ever. That’s why Blue Shield is a hybrid company, offering you the opportunity to decide where you can do your best and most meaningful work.
Two ways of working: Hybrid (our default) and office
• Hybrid – In a business unit approved office a few times per year to 3 days per week, on average
• Office – In a business unit approved office 4+ days a week, on average. If the role you’re applying for is deemed an “Essential Role,” the company has determined that the role can only be performed in a Blue Shield office or in the field and would require your to meet the office worker classification.
Physical Requirements:
Office Environment - roles involving part to full time schedule in Office Environment. Due to the current public health emergency in California, Blue Shield employees are almost all working remotely. Based in our physical offices and work from home office/deskwork - Activity level: Sedentary, frequency most of work day.
Please click here for further physical requirement detail.
Equal Employment Opportunity:
External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, ****** orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.
💡 Quick Summary
Seeking a career-building opportunity? The Meeting and Events Coordinator| Experienced position is now open for candidates interested in the Event Management Jobs sector. This role in California City offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
