Merchandising Admin Assistant (Luxury)

Job description

We are looking for a detail-oriented and highly organised Merchandising Admin Assistant (MAA) to support the merchandising function across both UK and US markets. This junior-level role is ideal for someone with strong Excel skills and a passion for product and data. The MAA will be responsible for the administrative and operational execution of purchase orders, product data integrity, and day-to-day support for the merchandising team.

Key Responsibilities

Order & PO Management

• Raise and manage purchase orders (POs) from creation through to final confirmation.

• Ensure all Purchase Order details (cost, quantity, delivery date) are accurate and approved.

• Track orders through the supply chain, proactively following up on any delays or issues.

• Coordinate with production/logistics teams on goods receiving, ensuring accurate documentation.

Product & Data Management

• Create finished goods numbers and ensure correct product attribution in the system.

• Maintain product master data, ensuring data integrity across systems.

• Support regular checks and updates of pricing, product codes, and categorisation.

Stock & Allocation Support

• Assist with allocation of stock to stores, based on launch plans, availability, and sales patterns.

• Support stock movements and transfers as needed, liaising with operations and retail teams.

Reporting & Analysis

• Provide ad hoc and scheduled sales and stock reporting to support the wider team.

• Assist with weekly trade packs, store summaries, and performance overviews.

• Analyse stock and sales trends under guidance from the Head of Merchandising.