Job Description
CFMWS – WHERE PURPOSE MEETS PASSION!
At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.
Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.
As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.
THE ROLE
Under the supervision of the Mess Manager, the Mess Administrative Assistant assists in planning, organizing and coordinating administrative procedures for the Mess office. They will assist in the planning, organizing and set up of Functions. They answer and respond to incoming phone calls or direct inquiries to the appropriate person. They balance petty cash and all monies from mess dues and accounts receivable, type and process all correspondence, perform administrative duties as well as take reservations and collect payments for all entertainment functions.
QUALIFICATIONS NEEDED
Education, Certifications and Licenses
College diploma or certificate in Business Administration, and some of experience in Administration or in a related field
OR
High school diploma and several years of experience in administration
OR
An acceptable combination of education, training, and experience will also be considered
Experience
In office administration and records management
In basic accounting
In invoice and order processing
In organizing meetings and schedules
In drafting and distributing correspondence
In the preparation of reports
Competencies
Client focus, organizational knowledge, communication, innovation, teamwork and leadership
LANGUAGE REQUIREMENTS
English Essential / Bilingual (English and French) an asset
Reading: Functional
Writing: Functional
Oral: Functional
BENEFITS AVAILABLE
Health Benefits: Healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program and mental health support.
Work Life Balance: Paid/unpaid leave, including vacation pay, family related leave and personal days.
Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.
Learning and Development: Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.
Perks: Discounts provided through CF One Member Appreciation.
Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits
OTHER INFORMATION
This is an on-site position with an assigned work location.
As part of the selection process, the successful candidate must successfully complete a Reliability status security screening.
START DATE
June 1, 2026.
INCLUSION AND ACCOMMODATION
CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
Job Reference: CFMWS17883
At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.
Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.
As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.
THE ROLE
Under the supervision of the Mess Manager, the Mess Administrative Assistant assists in planning, organizing and coordinating administrative procedures for the Mess office. They will assist in the planning, organizing and set up of Functions. They answer and respond to incoming phone calls or direct inquiries to the appropriate person. They balance petty cash and all monies from mess dues and accounts receivable, type and process all correspondence, perform administrative duties as well as take reservations and collect payments for all entertainment functions.
QUALIFICATIONS NEEDED
Education, Certifications and Licenses
College diploma or certificate in Business Administration, and some of experience in Administration or in a related field
OR
High school diploma and several years of experience in administration
OR
An acceptable combination of education, training, and experience will also be considered
Experience
In office administration and records management
In basic accounting
In invoice and order processing
In organizing meetings and schedules
In drafting and distributing correspondence
In the preparation of reports
Competencies
Client focus, organizational knowledge, communication, innovation, teamwork and leadership
LANGUAGE REQUIREMENTS
English Essential / Bilingual (English and French) an asset
Reading: Functional
Writing: Functional
Oral: Functional
BENEFITS AVAILABLE
Health Benefits: Healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program and mental health support.
Work Life Balance: Paid/unpaid leave, including vacation pay, family related leave and personal days.
Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.
Learning and Development: Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.
Perks: Discounts provided through CF One Member Appreciation.
Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits
OTHER INFORMATION
This is an on-site position with an assigned work location.
As part of the selection process, the successful candidate must successfully complete a Reliability status security screening.
START DATE
June 1, 2026.
INCLUSION AND ACCOMMODATION
CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
Job Reference: CFMWS17883
💡 Quick Summary
Seeking a career-building opportunity? The Messes Administrative Assistant position is now open for candidates interested in the Admin Executive sector. This role in Shilo offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
