Multi-Skilled Office Administrator

Job description
Job Purpose:

To coordinate and manage training activities across the organisation, ensuring compliance with internal and external standards, while providing general administrative support and assisting Project Managers as needed.

Principle Responsibilities and Duties:

· Manage and maintain training records using web-based platforms, ensuring accuracy, accessibility, and GDPR compliance.

· Monitor and track training requirements, including expiry dates, course renewals, and compliance with industry schemes.

· Liaise with approved training providers to schedule and organise training sessions, including raising purchase orders, tracking costs, and obtaining necessary approvals.

· Coordinate onboarding for new employees, delivering company inductions and system demonstrations.

· Draft, process, and manage all training-related documentation, such as course confirmations, updates, certificates, and compliance records.

· Act as the main point of contact for training queries, ensuring prompt and professional responses to employees, stakeholders, and external providers.

· Generate reports on training compliance and outstanding requirements, working closely with managers to address gaps and align training needs with project objectives.

· Support the implementation and management of training platforms and processes, identifying improvements to enhance efficiency and reporting.

· Assist Project Managers by preparing reports, collating site data, and tracking performance metrics to ensure teams meet compliance and competency standards.

· Undertake additional administrative tasks as required to support management, projects, and operational goals.

· Act as a professional point of contact for both internal and external stakeholders.

Knowledge/ Skills / Qualifications required:

· Proven experience in administrative roles.

· Proficiency in systems such as Microsoft Office (Excel, Word, PowerPoint) and web-based platforms.

· Strong organisational and record-keeping skills, with excellent attention to detail.

· Ability to work independently, manage multiple tasks, and prioritise effectively.

· Good interpersonal and communication skills, both written and verbal.

· Experience in raising purchase orders.

· Experience in training coordination. (preferred but not essential).

· Familiarity with compliance schemes and training requirements, including EUSR, NPORS, and SWQR. (preferred but not essential).

· A professional approach to problem-solving and stakeholder engagement.

· Flexible and adaptable.

The Company regrets to inform that potential candidates who do not have a valid legal permit or right to work in the United Kingdom or are pending an application to obtain this right or permit should not apply as their details will not be processed.

Job Types: Full-time, Permanent

Pay: £28,000.00-£2+,000.00 per year

Benefits:
• Company pension
• Free parking
• On-site parking

Schedule:
• Holidays
• Monday to Friday

Education:
• GCSE or equivalent (preferred)

Experience:
• Staff training: 1 year (required)
• Administrative experience: 1 year (required)

Language:
• English (preferred)

Licence/Certification:
• Driving Licence (required)

Work authorisation:
• United Kingdom (required)
• Work Location: In person