office administrative assistant

Work Term: Permanent

Work Language: English

Hours: 30 to 40 hours per week

Education: Secondary (high) school graduation certificate

Experience: 7 months to less than 1 year

Tasks

Coordinate the flow of information within the team

Direct and control daily operations

Direct staff

Evaluate daily operations

Open and distribute mail and other materials

Plan and organize daily operations

Establish and implement policies and procedures

Manage contracts

Oversee the analysis of employee data and information

Answer electronic enquiries

Compile data, statistics and other information

Respond to employee questions and complaints

Order office supplies and maintain inventory

Arrange travel, related itineraries and make reservations

Conduct research

Perform data entry

Perform basic bookkeeping tasks

Conduct performance reviews

Supervise office and volunteer staff

Supervision

5-10 people

Transportation/travel information

Valid driver's licence

Personal suitability

Flexibility

Organized

Team player

Time management

Accountability

Due diligence

Support for newcomers and refugees

Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)

Supports newcomers and/or refugees with foreign credential recognition

Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Does not require Canadian work experience

Support for youths

Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Supports for visible minorities

Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)

Offers mentorship programs that pair members of visible minorities with experienced employees

Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities