Job Description
Benefits
Pulled from the full job description
Tuition reimbursement
Paid time off
Dental care
Company pension
Full job description
Temporary Full Time
As one of Canada’s leading MGAs, Financial Horizons helps over 6,500 independent advisors grow their businesses and achieve their vision of success. Financial Horizons has over 30 offices and more than 350 employees – all focused on amplifying their business with the right opportunities and solutions at the right time for them.
Canada Life acquired Financial Horizons in 2017. Canada Life is a member of the Power Financial Corporation group of companies and serves the financial security needs of more than 13 million people across Canada, with additional operations in Europe and the United States.
Financial Horizons continues to operate independently in the marketplace.
Role description
The Office Administrator supports the mailroom function for our Kitchener National Office. This role is responsible for a variety of tasks that could include office reception for guests, general mailroom duties, and scanning, digitizing, uploading, and proper organizing of various documentation at high volumes. The Office Administrator is required to be onsite 5/days per week.
What you will do:
Reception
Office reception for guests, carrier representatives and advisors
Provide customer service to both clients and advisors via telephone, email, or in person
Manage centralized email communication and distribution
Maintain the cleanliness of common areas, such as reception and mailroom
Mailroom
Assist and back up to mailroom duties to include preparing incoming and outgoing mail for distribution in a corporate centralized environment
Organize and file advisor information including policies, mail and transaction confirmations at high volumes
Order and maintain sufficient office supplies
Scanning and Digitizing
Scanning, digitizing, and emailing of various documentation at high volumes
Uploading and saving scanned documents to shared folders
Organize and file documents separated by urgent and non-urgent items
Filing documents into the appropriate branch folders for processing
Review back office system as required to confirm advisors information and ensure delivery to proper branch
Sending advisor notices through the advisor portal (BSA)
Performing periodic quality checks
What you will bring:
French comprehension (reading and writing in french) is required.
Completion of Secondary School, or equivalent
Experience in the insurance/financial services industry is an asset
Excellent customer service skills
Strong time management skills and ability to multi-task and prioritize work in a fast paced environment
Excellent organizational skills
High degree of accuracy and attention to detail
This position will be located in the Kitchner (Ontario) head office.
The base salary for this position is between $34,600 - $46,700 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.
Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.
Grow with Great-West Lifeco
Great-West Lifeco Inc is a Canadian headquarter, international financial services holding company with interests in life insurance, health insurance, retirement and investment services, asset management, and reinsurance businesses. We operate in Canada, the United States, and Europe under the brands: Canada Life, Empower and Irish Life. At the end of 2024, our companies had over 32,250 employees, 106,000 advisor relationships, and thousands of distribution partners – serving approximately 40 million customer relationships.
Great-West Lifeco trades on the Toronto Stock Exchange (TSX) under the ticker symbol GWO and is a member of the Power Corporation group of companies.
What we offer:
We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:
Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to $2,000 annually towards education reimbursement.
Health & Wellness: Flexible health and dental benefits, plus a $5,000 mental health benefit to support your well-being.
Time Off: In addition to regular vacation and personal days, we support community involvement with a volunteer day.
Financial Security: Company-matching pension plan, share ownership program and additional investment options.
Rewards and Recognition: Employee recognition programs, service milestone celebrations, employee discounts and more!
Emphasis on Community: We provide a workplace where employees feel connected and supported through Employee Resource Groups (ERGs), mentorship programs, social clubs and events.
Learn more about Great-West Lifeco.
We’re committed to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact [email protected]. All information provided will be handled in accordance with applicable laws and Great-West Lifeco policies.
#LI-Onsite
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Pulled from the full job description
Tuition reimbursement
Paid time off
Dental care
Company pension
Full job description
Temporary Full Time
As one of Canada’s leading MGAs, Financial Horizons helps over 6,500 independent advisors grow their businesses and achieve their vision of success. Financial Horizons has over 30 offices and more than 350 employees – all focused on amplifying their business with the right opportunities and solutions at the right time for them.
Canada Life acquired Financial Horizons in 2017. Canada Life is a member of the Power Financial Corporation group of companies and serves the financial security needs of more than 13 million people across Canada, with additional operations in Europe and the United States.
Financial Horizons continues to operate independently in the marketplace.
Role description
The Office Administrator supports the mailroom function for our Kitchener National Office. This role is responsible for a variety of tasks that could include office reception for guests, general mailroom duties, and scanning, digitizing, uploading, and proper organizing of various documentation at high volumes. The Office Administrator is required to be onsite 5/days per week.
What you will do:
Reception
Office reception for guests, carrier representatives and advisors
Provide customer service to both clients and advisors via telephone, email, or in person
Manage centralized email communication and distribution
Maintain the cleanliness of common areas, such as reception and mailroom
Mailroom
Assist and back up to mailroom duties to include preparing incoming and outgoing mail for distribution in a corporate centralized environment
Organize and file advisor information including policies, mail and transaction confirmations at high volumes
Order and maintain sufficient office supplies
Scanning and Digitizing
Scanning, digitizing, and emailing of various documentation at high volumes
Uploading and saving scanned documents to shared folders
Organize and file documents separated by urgent and non-urgent items
Filing documents into the appropriate branch folders for processing
Review back office system as required to confirm advisors information and ensure delivery to proper branch
Sending advisor notices through the advisor portal (BSA)
Performing periodic quality checks
What you will bring:
French comprehension (reading and writing in french) is required.
Completion of Secondary School, or equivalent
Experience in the insurance/financial services industry is an asset
Excellent customer service skills
Strong time management skills and ability to multi-task and prioritize work in a fast paced environment
Excellent organizational skills
High degree of accuracy and attention to detail
This position will be located in the Kitchner (Ontario) head office.
The base salary for this position is between $34,600 - $46,700 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.
Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.
Grow with Great-West Lifeco
Great-West Lifeco Inc is a Canadian headquarter, international financial services holding company with interests in life insurance, health insurance, retirement and investment services, asset management, and reinsurance businesses. We operate in Canada, the United States, and Europe under the brands: Canada Life, Empower and Irish Life. At the end of 2024, our companies had over 32,250 employees, 106,000 advisor relationships, and thousands of distribution partners – serving approximately 40 million customer relationships.
Great-West Lifeco trades on the Toronto Stock Exchange (TSX) under the ticker symbol GWO and is a member of the Power Corporation group of companies.
What we offer:
We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:
Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to $2,000 annually towards education reimbursement.
Health & Wellness: Flexible health and dental benefits, plus a $5,000 mental health benefit to support your well-being.
Time Off: In addition to regular vacation and personal days, we support community involvement with a volunteer day.
Financial Security: Company-matching pension plan, share ownership program and additional investment options.
Rewards and Recognition: Employee recognition programs, service milestone celebrations, employee discounts and more!
Emphasis on Community: We provide a workplace where employees feel connected and supported through Employee Resource Groups (ERGs), mentorship programs, social clubs and events.
Learn more about Great-West Lifeco.
We’re committed to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact [email protected]. All information provided will be handled in accordance with applicable laws and Great-West Lifeco policies.
#LI-Onsite
Return to Search Result
💡 Quick Summary
Seeking a career-building opportunity? The Office Administrator - 12-month position is now open for candidates interested in the Back Office Jobs sector. This role in Kitchener offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
