Job Description
See what you can do with Prophix®
Prophix is a fast-growing global leader in financial performance management. Ambitious finance teams use Prophix One™, our Financial Performance Platform, to improve the speed and accuracy of their decision-making with a harmonized user experience, stepping confidently into the next generation of finance.
Headquartered in Etobicoke, Ontario with offices in 16 cities, we work with a global network of partners across North America, South America, the UK, Europe, and Australia to serve thousands of finance leaders across nearly one hundred countries. Learn more about our offices here.
Our Office Administrator is responsible for a wide range of duties. While there is some consistency to this role on a day-to-day basis, it’s safe to say you can expect the unexpected! You’ll be asked to jump in and assist where help is needed, and part of your role will be uncovering opportunities for improvement. This is a hybrid position based out of our Perth, Australia, office.
What You Will Do
Take ownership of general office management, including purchasing of stationery, office equipment, and kitchen supplies - maintaining cleanliness of front desk area, meeting rooms and kitchen.
Answer switchboard, screen, and direct calls in a professional manner, taking and relaying messages as necessary.
Greet visitors entering the organization and direct them to the correct destination.
Assist with some day-to-day bookkeeping duties (Account Payable/Receivable,
Credit Card reconciliations etc.).
Support with coordinating office events.
Provide general administrative and clerical support for various departments as needed (including processing new client contracts/agreements, etc.).
Perform other related tasks as assigned.
What You Will Bring
To succeed in this role, you will need a combination of experience, technology skills, personal qualities, and education.
Required Qualifications
Previous administrative experience in a responsible role.
Proficient in Microsoft Office Suite, particularly Microsoft Outlook, Microsoft Word, Microsoft PowerPoint and Microsoft Excel.
Highly customer-service oriented with strong aspirations to help others.
Extremely detail-oriented and organized.
Self-motivated and results-oriented.
Self-starter who demonstrates initiative and seeks opportunities.
Ability to foster strong working relationships and confidently collaborate with colleagues at all levels of the organization.
Team player with excellent written and verbal communication and interpersonal skills.
Must be legally entitled to work in Australia.
Preferred Qualifications
Post-secondary certificate or diploma in an office administration-related field is an asset.
Why join?
A solid foundation - and a bright future
Prophix has been a pioneer in finance technology for 35 years and counting. And to further our mission and vision, we’re proud to work with our investors, Hg Capital, to grow our business and expand our market share.
Community, culture, and purpose
Phixers (the extraordinary team at Prophix) pursue excellence by creating wins for all, driving continuous innovation, and building purposeful solutions for our customers and partners.
We reward hard work, but we also know that life outside of work is vital. That’s why we provide highly competitive compensation, vacation, and benefits packages, and encourage you to get involved in our many charitable, sports, or knowledge clubs and seasonal celebrations.
Through our Corporate Social Responsibility (CSR) program, we aim to create a lasting impact on the global community with meaningful programs and initiatives. Participate in fundraising activities and get paid to volunteer for causes that matter to you. Our CSR committee also collaborates with local and international charities to donate $50,000 to deserving projects each quarter we meet our profit goals.
Learn more about us on our Careers Page!
Apply now!
Prophix promotes a diverse, inclusive, and accessible workplace. If you feel like you are a great fit for this role, please apply. While we can’t guarantee an interview, we will consider the full breadth of your experience and background.
At Prophix, we are committed to creating a working environment that is barrier-free. Please advise our Recruitment team if you require reasonable accommodation during the interview and assessment process, and we will work with you to meet your needs.
Prophix is a fast-growing global leader in financial performance management. Ambitious finance teams use Prophix One™, our Financial Performance Platform, to improve the speed and accuracy of their decision-making with a harmonized user experience, stepping confidently into the next generation of finance.
Headquartered in Etobicoke, Ontario with offices in 16 cities, we work with a global network of partners across North America, South America, the UK, Europe, and Australia to serve thousands of finance leaders across nearly one hundred countries. Learn more about our offices here.
Our Office Administrator is responsible for a wide range of duties. While there is some consistency to this role on a day-to-day basis, it’s safe to say you can expect the unexpected! You’ll be asked to jump in and assist where help is needed, and part of your role will be uncovering opportunities for improvement. This is a hybrid position based out of our Perth, Australia, office.
What You Will Do
Take ownership of general office management, including purchasing of stationery, office equipment, and kitchen supplies - maintaining cleanliness of front desk area, meeting rooms and kitchen.
Answer switchboard, screen, and direct calls in a professional manner, taking and relaying messages as necessary.
Greet visitors entering the organization and direct them to the correct destination.
Assist with some day-to-day bookkeeping duties (Account Payable/Receivable,
Credit Card reconciliations etc.).
Support with coordinating office events.
Provide general administrative and clerical support for various departments as needed (including processing new client contracts/agreements, etc.).
Perform other related tasks as assigned.
What You Will Bring
To succeed in this role, you will need a combination of experience, technology skills, personal qualities, and education.
Required Qualifications
Previous administrative experience in a responsible role.
Proficient in Microsoft Office Suite, particularly Microsoft Outlook, Microsoft Word, Microsoft PowerPoint and Microsoft Excel.
Highly customer-service oriented with strong aspirations to help others.
Extremely detail-oriented and organized.
Self-motivated and results-oriented.
Self-starter who demonstrates initiative and seeks opportunities.
Ability to foster strong working relationships and confidently collaborate with colleagues at all levels of the organization.
Team player with excellent written and verbal communication and interpersonal skills.
Must be legally entitled to work in Australia.
Preferred Qualifications
Post-secondary certificate or diploma in an office administration-related field is an asset.
Why join?
A solid foundation - and a bright future
Prophix has been a pioneer in finance technology for 35 years and counting. And to further our mission and vision, we’re proud to work with our investors, Hg Capital, to grow our business and expand our market share.
Community, culture, and purpose
Phixers (the extraordinary team at Prophix) pursue excellence by creating wins for all, driving continuous innovation, and building purposeful solutions for our customers and partners.
We reward hard work, but we also know that life outside of work is vital. That’s why we provide highly competitive compensation, vacation, and benefits packages, and encourage you to get involved in our many charitable, sports, or knowledge clubs and seasonal celebrations.
Through our Corporate Social Responsibility (CSR) program, we aim to create a lasting impact on the global community with meaningful programs and initiatives. Participate in fundraising activities and get paid to volunteer for causes that matter to you. Our CSR committee also collaborates with local and international charities to donate $50,000 to deserving projects each quarter we meet our profit goals.
Learn more about us on our Careers Page!
Apply now!
Prophix promotes a diverse, inclusive, and accessible workplace. If you feel like you are a great fit for this role, please apply. While we can’t guarantee an interview, we will consider the full breadth of your experience and background.
At Prophix, we are committed to creating a working environment that is barrier-free. Please advise our Recruitment team if you require reasonable accommodation during the interview and assessment process, and we will work with you to meet your needs.
💡 Quick Summary
Seeking a career-building opportunity? The Office Administrator position is now open for candidates interested in the Receptionist & Front office Jobs sector. This role in Perth offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Receptionist & Front office Jobs is a plus.