OFFICE ADMINISTRATOR

An exciting opportunity to work with a highly regarded engineering consultancy
12-Month FTC | Industry Benchmarked Salary Package
Rewarding, friendly and inclusive culture
The Company
Northrop Consulting Engineers is an employee owned, multi-discipline consultancy that has been established for over 45 years. We have an open management structure that embodies a diverse, inclusive and flexible workforce for all our employees.

We currently employ over 500 + staff across NSW, ACT, QLD, and VIC. We are essentially a people business that grows by creating opportunities for our people to help build the business and their career. When you join Northrop, you join a company that will support you to excel both professionally and personally.

The Role
Our successful Brisbane office is in search of an Office Administrator to support our office for a 12 Month fixed-term contract. This will be someone who has a dynamic and confident personality who is keen to be a supportive member of our team.

You will be responsible for providing project support and supporting the local Brisbane office culture. You will work with other Business Support staff across other regions and with local staff members from Job Managers to Senior Management.

You will need to be able to respectfully deal with a diverse range of people both internally and externally. You will be joining a fast paced, busy team and will enjoy operating with an appropriate level of autonomy reporting to the Business Support Manager.

Day to day responsibilities include
Proactive project lifecycle support: Assistance with fee proposals, project close outs, maintaining admin inbox, minute taking.
Supporting local office culture: Internal event coordination – staff events, client meetings, managing logistics and catering.
Supporting onboarding and offboarding process.
Supporting local AR function: Assisting with monthly invoicing, ensuring invoicing is collectable and invoicing records are accurately maintained.
Supporting local business development team with marketing strategies, collation and creation of local office content including technical and project write ups

The Candidate
You will have access to many opportunities within Northrop and with our support we will help you to develop your career and make it happen. Applications are sought from candidates who meet the following attributes:

Proficient computer skills,
Experience working in a similar environment highly preferred,
Positive personality, customer service orientation,
Outstanding phone manner, excellent verbal and written communication skills,
Strong Excel and Word experience,
Working as a team,
Motivated and fast learner,
Ability to work under pressure, prioritise work and meet deadlines,
Professional personal presentation,
Demonstrate professionalism and objectivity in all work matters,
Strong accountability and reliability,
Good time management skills,
Initiative, willingness to go above and beyond,
Ensure that all requirements and commitments are met in accordance with procedures,
High attention to detail

We practice flexible working and are open to discussions about what that means for you: Flexible working hours, hybrid work environment etc.
Benchmarked salary package with annual salary reviews.
Free EAP, Health and Wellbeing seminars.
Alternative public holidays.
Paid parental leave (primary carer, maternity and partner leave).
Salary income protection insurance.
Respectful, supportive and collaborative culture.
We Empower: Mentoring programs, internal and external training and monthly career development/one-on-ones.
What does working at Northrop look like to you?
At Northrop we understand that the key to success is our people. Together we are creating a workplace that values an inclusive culture. We are proud of our family feel and collaborative working environment.
We practice flexible hybrid working and are open to discussions about what that means for you.
Benchmarked salary package with annual salary reviews
Flexible working hours
Paid parental leave (primary carer, maternity and partner leave)
Salary income protection insurance
We offer alternative public holiday leave for those needing to substitute another day for a public holiday to celebrate a religious belief, etc.
Respectful, supportive and collaborative culture
We Empower: Mentoring programs, internal and external training and monthly career development/one-on-ones

It is essential that you have demonstrated experience as a Sustainability Consultant in the built environment consulting field, including project management, building sustainability design and delivery of ESD projects.
Relevant tertiary qualifications in Sustainability or Engineering.
ESD Strategy development and design thinking is essential.
Green Building Consulting and Certification Experience - As Built and Buildings are essential
NCC Section J Compliance 2026 - DTS and JV3 Modelling is essential
Modelling Experience across GHGE, Daylight, NatHERS, BASIX, Passivehaus, Parametric and LCA. NABERS Energy and Water modelling would be desirable.
Strong working knowledge of other sustainability rating tools, including the WELL Standard and the Living Building Challenge (LBC) frameworks.
Experience with Life Cycle Assessments (LCA) using E-tool or equivalent software is desirable. IES/Design Builder experience is desirable.
Job Management Skills are essential: Project Planning, good level of communication and being able to articulate complex solutions.
Client Management and consulting experience is essential, being able to demonstrate good client side thinking.
Business development and proposals experience is essential: Proposal writing, client pursuits and nurturing.
How to apply?
To apply for this role, please submit a comprehensive resume as well as a brief covering letter



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Northrop is an equal opportunity employer.