Company: Royop Development Corporation
Job Type: Full-Time, Permanent

Position: Office Administrator

Department: Corporate

City: Calgary and Alberta Area

SUMMARY OF THE ROLE

Reporting to the Director of Human Resources, you are an experienced Office Administrator who thrives on supporting all Royop’s stakeholders. As Royop’s main point of contact, you are a proactive and personable professional who takes pride in being an information and process resource to the team and to visitors.

WHAT YOU’LL DO:

Technical Skills:
• Proactively cover and manage all front reception and office administration day-to-day tasks.
• Greet and assist all external and internal stakeholders in a calm, professional, and welcoming manner.
• Professionally answer the Royop main reception line, answer incoming inquiries, and forward incoming calls to appropriate recipients.
• Manage Royop’s corporate voicemail system including forwarding voicemails, returning phone calls, and changing voicemail greetings during business closures and holidays.
• Ensure that Royop’s front office and boardrooms are presentable and reflect the Royop brand.
• Ensure that all Royop visitors complete the Visitor Safety Sign-in Protocol according to Royop’s health and safety requirements and file them accordingly.
• Support internal requests from the Royop team and executive leadership.
• Provide executive administration support on tasks including but not limited to, organizing lunches, booking and coordinating team travel, managing calendars of appointments, organizing meetings and calendar invites, booking boardrooms, and organizing couriers.
• Be a process resource to the team on how to use office equipment such as, boardroom computers, photocopiers, fax lines, the Canada Post mail machine, laminator, where to access supplies, and how to use local and out-of-town couriers.
• Receive, sort, open, date stamp, and distribute mail on a daily basis to the appropriate recipients.
• Complete daily mail drop-offs to the local mailbox.
• Manage an inventory of office and kitchen supplies. Order office supplies from Royop’s preferred vendors with approval from Royop’s Office Manager and/or Director of HR.
• Assist Royop’s Office Manager with monitoring costs related to the corporate office.
• Ensure that Royop’s photocopiers are maintained by submitting orders, service requests, and changing toners as required.
• Liaison between Royop and the building facilities management team by submitting requests related to all building maintenance issues and needs.
• Ensure that Royop’s common areas are well stocked and maintained at all times including but not limited to, supply rooms, kitchen spaces, boardrooms etc.
• Assist the Office Manager and Royop’s Marketing with sending out corporate gifts to clients via courier.
• Support the Office Manager on IT related issues.

OHS
• Actively participate in Royop’s Health & Safety Program.
• Act as a Backup Fire Warden for the office.

Human Skills:
• A professional approach (attitude, appearance, and demeanor), solid motivation, flexibility, and a strong desire to be an enthusiastic team player.
• The ability to communicate effectively and professionally, develop and sustain cooperative working relationships, and negotiate through stellar conflict resolution.
• Rolling up your sleeves and digging in heck they are already rolled up! Having lots to do is fun, especially when you are supported by a good team and empowered in your role.
• You can pivot with the best of them; shifting priorities and rolling with change is no big deal for you.
• Passion and heart: you like to jump in with both feet.
• Good bow tying skills: you like to wrap things up and put a ribbon on your projects.
• Follow-up: You watch ongoing correspondence and projects like a headline story and close the loop.

Qualifications & Skills
• 3+ years of administrative experience in a medium-sized organization.
• Intermediate to advanced proficiency in Microsoft Office suite including Outlook, Word, Excel, and Adobe Acrobat Pro.
• Strong communication (verbal and written), analytical and organizational skills.
• An eagerness to champion and promote Royop’s organizational culture and values.

Location and Job Conditions:
• Working out of our Calgary head office in the beltline, during regular business hours (8:30 a.m. to 4:30 p.m.).

JOB LOCATION & CONDITIONS:
• Flexible hours are available depending on workload and deliverables.
• Some out-of-town or offsite travel may be required from time to time.
• This job requires the individual hired to maintain the ability to work from a remote location during pandemic related situations by having access to a proper working computer and a secure and strong internet connection. Royop will provide the means to log onto our work systems.

We feel the experience of working with Royop is second-to-none. We value the little details that comprise the day-to-day which allow us to develop top-quality mixed-use developments or construct one of the largest outdoor malls in the West at Township or managing three million square feet of some of the best-in-class assets across Alberta and Western Canada.

If you’re ready to find solid ground, feel valued, and join a fast-paced team of experts then apply today.

At Royop, we embrace the unique, individual diversities of the people that make up our team. We know that our diversities have and will continue to contribute to our success as one of the longest standing real estate development companies in Alberta. We are committed to always embodying these values through our recruitment processes, how we work together, and how we interact with our broader communities. Royop is an equal opportunity workplace and hires the best qualified candidate for the job regardless of race, colour, ancestry, religion, sex, national origin, ****** orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Additional pay:
• Bonus pay

Benefits:
• Company events
• Dental care
• Extended health care
• Flexible schedule
• Life insurance
• On-site gym
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program

Schedule:
• Monday to Friday

Education:
• Secondary School (preferred)

Experience:
• Microsoft Office: 1 year (required)
• Administrative: 2 years (required)

Location:
• Calgary, AB T2R 0C6 (required)

Work Location: In person