Office Administrator

Job description
Established in 2005, DLRC Ltd has developed a deserved reputation for being a leading consultancy, with a wealth of regulatory and scientific knowledge and considerable experience in both leadership and management. The company has recently expanded to include affiliates based in Germany and the US.

Our growing team comprises over +0 qualified professionals with a pharmaceutical and/or regulatory background, as well as over 30 dedicated supporting staff in areas of Business Development, Finance, Business Services and People Practices. We provide services to over 130 organisations, enabling them to achieve their strategic and operational development objectives.

DLRC’s expertise and flexible working approach ensures the provision of a highly motivated team who interact effectively with clients and regulators globally, to support both single issues and long-term commitment to projects.

We are actively seeking to recruitment a part time Office Administrator to join our team.

The Office Administrator will oversee the daily operations of the office, coordinating office activities and maintaining services and facilities.

This role will be operated on a part basis, working 4 hours a day 5 days a week from the DLRC Office in Letchworth.

Key Responsibilities:
• Maintain a tidy, organised and positive office environment, ensuring the overall upkeep of the office and amenities is maintained
• Coordinate office maintenance and repairs as needed
• First point of contact for company visitors, answering the phone and taking messages, processing and distributing daily post
• Responsible for managing the admin and travel inbox, ensuring queries are dealt with swiftly
• Management of meeting rooms including booking and preparing with tea/coffee, water and catering as required
• Manage and order stationery, office and catering supplies, checking stock regularly and ordering and replenishing as necessary to ensure that supplies never run out and keeping costs to a minimum
• Take minutes at company meetings and distribute reviewed minutes to the team, including agenda preparation for the weekly All Hands meeting
• Ensure health & safety regulations are followed, including keeping policies and documentation up to date, conducting risk assessments, and overseeing first aid and fire marshal training
• Oversee the office cleaning contract, including the completion of monthly audits
• Responsible for booking group travel on behalf of the company including flights and hotels
• Make purchases on behalf of the company when required, including training and event attendance for employees
• Organisation of couriers for sending documentation on behalf of the admin and regulatory teams
• Work with the People Team regarding the onboarding & offboarding of employees
• Support with coordinating in-office and off-site events (inc for Conferences, Wellbeing & Inclusion events), including managing logistics, catering, and venue bookings
• Provide cover for the wider admin team with any relevant ad hoc duties as required
• Assist the Quality and Operations Manager as and when required, including ad hoc tasks and projects.

Competencies/Requirements:
• Ability to take responsibility to resolve issues objectively
• Experience in using standard office software applications (e.g. Microsoft Office including Word, Excel, Outlook)
• Strong organisational and time-management skills
• Ability to multitask and prioritise tasks effectively
• Good attention to detail with strong problem-solving skills
• Adaptable and proactive in handling new challenges
• Work effectively to share responsibility as a team member
• Adept at communication with all levels of staff including directors, external clients and suppliers and other team members
• Influence individuals or groups to reach consensus and achieve objectives
• Foster good interpersonal relationships
• Build trust and respect with peers and clients
• Provide excellent support to clients
• Qualified to work in the UK
• Fluent written and spoken English.

We are a forward-thinking regulatory affairs consultancy, DLRC Ltd takes the time to understand individual needs and find creative solutions for any regulatory challenge.

Selection of candidates & interviews will be conducted continuously so please submit your application as soon as possible.

United Kingdom
England
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