Job Description
Position: Office Administrator:
Reports To: Dialysis Clinic Manager
General Administration
Answer the switchboard in a courteous and professional manner.
Liaise with patients and their families in a compassionate manner.
Perform general clerical and administrative tasks as required i.e. filing, minute taking, agenda creation.
Responsible for petty cash dispersal and reconciliation.
Responsible for maintaining the levels of and ordering general office supplies.
Actively participates in the quality improvement program.
Coordinate the use of the center for physicians and/or public hospital visiting staff.
Act as a contact point for IT issues in the clinic.
Collate and forward state statistics and internal Clinics statistics as required.
Data entry as required.
Manage accounts payable processing for the Clinic.
Liaise with maintenance contractors to enhance the operational work area and ensure compliance with the occupational health and safety policy.
Provide administrative support for the Clinical Advisory Committee (where applicable).
Organize transport for patients to and from the dialysis clinic.
Book and manage appointments for patients.
Other duties and responsibilities as assigned by the Clinic Manager.
Billing Administration
To ensure that all necessary forms for new patients are completed and correctly loaded into the centralized billing system.
Prepare and collate all required supporting documentation required to accompany invoices.
Undertake banking procedures for all cheque and cash payments.
Prepare and maintain an accurate record management system of all patient records.
Prepare and maintain reconciliation records.
Forward ISIS data to State related Health Commission on a monthly basis.
Forward HCP data to Private Health Funds on a monthly basis.
Competencies (attitude, skills, typical qualifications & experience)
Minimum 2 years’ experience in an Administration position.
Intermediate computer competence in MS Office.
Experience in health fund Billing Administration.
Excellent Customer Service skills.
Effective communication and interpersonal skills including the ability to operate within a multidisciplinary and multicultural team.
Work with confidentiality, discretion and maturity.
Ability to multi-task in an at times busy and stressful environment
Ability to prioritize tasks around interruptions and unplanned events
Knowledge
Reports To: Dialysis Clinic Manager
General Administration
Answer the switchboard in a courteous and professional manner.
Liaise with patients and their families in a compassionate manner.
Perform general clerical and administrative tasks as required i.e. filing, minute taking, agenda creation.
Responsible for petty cash dispersal and reconciliation.
Responsible for maintaining the levels of and ordering general office supplies.
Actively participates in the quality improvement program.
Coordinate the use of the center for physicians and/or public hospital visiting staff.
Act as a contact point for IT issues in the clinic.
Collate and forward state statistics and internal Clinics statistics as required.
Data entry as required.
Manage accounts payable processing for the Clinic.
Liaise with maintenance contractors to enhance the operational work area and ensure compliance with the occupational health and safety policy.
Provide administrative support for the Clinical Advisory Committee (where applicable).
Organize transport for patients to and from the dialysis clinic.
Book and manage appointments for patients.
Other duties and responsibilities as assigned by the Clinic Manager.
Billing Administration
To ensure that all necessary forms for new patients are completed and correctly loaded into the centralized billing system.
Prepare and collate all required supporting documentation required to accompany invoices.
Undertake banking procedures for all cheque and cash payments.
Prepare and maintain an accurate record management system of all patient records.
Prepare and maintain reconciliation records.
Forward ISIS data to State related Health Commission on a monthly basis.
Forward HCP data to Private Health Funds on a monthly basis.
Competencies (attitude, skills, typical qualifications & experience)
Minimum 2 years’ experience in an Administration position.
Intermediate computer competence in MS Office.
Experience in health fund Billing Administration.
Excellent Customer Service skills.
Effective communication and interpersonal skills including the ability to operate within a multidisciplinary and multicultural team.
Work with confidentiality, discretion and maturity.
Ability to multi-task in an at times busy and stressful environment
Ability to prioritize tasks around interruptions and unplanned events
Knowledge
💡 Quick Summary
Seeking a career-building opportunity? The Office Administrator position is now open for candidates interested in the Office Assistant Jobs sector. This role in Midland offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
