Office Administrator

Key Responsibilities

Provide administrative support for office operations, including greeting visitors and handling incoming calls.

Manage purchase orders and invoices related to office administration costs.

Maintain and organize meeting rooms, ensuring they are tidy and well-arranged.

Send out relevant office communications and announcements.

Issue staff ID cards and temporary/contractor cards as needed.

Book offices/desks for visitors and manage mail distribution.

Order kitchen supplies and stationery, and coordinate the monthly fridge cleanout of perishables.

HR Administration Support

Manage the HR Invoicing inbox, including raising purchase orders and processing invoices.

Allocate and oversee desk locations for employees.

Conduct building inductions for new starters and provide necessary documentation.

Order catering for HR-related events and issue swipe cards and desk name plaques as required.

Assist with miscellaneous HR administrative projects, such as maintaining a job description register.

Participate in sustainability committees by ordering materials, sending communications, and booking meeting rooms.

Essential Skills and Knowledge Requirements

Excellent verbal and written communication skills.

Able to multitask with a high level of attention to detail.

Previous experience in office administration, reception, or HR support is preferred.

Proficient in MS Office Suite.

Possesses a positive work attitude and a high level of customer service expertise.

Benefits

Negotiable hourly pay rate.

Salary sacrificing opportunities.

Employee Assistance Program (EAP).

Corporate discounts.