Job Description
NES Fircroft are working with a Mining company seeking an Office Administrator to join their team in Perth.
Location: Perth CBD
Hours: 38 hours per week
Length of Contract: 12 month contract
Start Date: ASAP
Experience Level: Junior / Intermediate
This role will be responsible for ensuring the efficient day-to-day operation of the office, including but not limited to general administration, office management and facilities coordination.
Responsibilities
Oversight of the visitor management system, security access passes and inductions etc
Greet visitors where required and all office visitor management
Coordinate office initiatives and Calendar of Events
Maintenance of office and boardrooms
Booking of all staff events, functions and training activities on L8
Provide support for meetings and training including booking catering
Provide support to Executives and extended team members on administration needs
Management and maintaining office inventory
Onboarding new starters; setting up meeting rooms for inductions, organising catering for lunch, preparing new starter backpacks, allocation of desks, maintaining seating charts, liaising with IT to ensure workstations are ready
Support the offboarding procedure with relevant termination removals from registers etc
Prepare and complete requisitions and purchase orders including receipting and invoice reconciliation
Booking of travel and accommodation using the Concur systems
Collection of mail, organizing courier bookings, stationary orders, site access and other administrative duties as requested
Maintaining staff registers, teams channels, Office email DLs
Assist with meeting agenda and minute taking, reports and presentations including drafting and formatting a range of documents in MS Office (Word, PowerPoint, Excel, Publishing)
Liaise with internal and external stakeholders as required
Managing the shared cars, including the booking vehicles for cleaning, servicing and repairs
Liaison with building management as required, for minor repairs and maintenance works
Work with in-house resources and contractors to assist in the completion of scheduled works in line with company policies and procedures ensuring adherence to site safety standards
Liaison with HSSE staff regarding workstation and ergonomic adjustments required for staff
Coordination and liaison with Fire Wardens and First Aiders. This includes coordinating/arranging training and maintenance of site warden and first aider registers
Ensuring first aid kits are correctly stocked and arranging for order of replacement supplies
Furniture adjustments, relocations and installation as required
Completion of workplace inspections with cleaners, HSSE representatives, building management and other contractors/service providers as required
Management of on-site storage, including storerooms
Management of meeting room functionality (in conjunction with IT)
Management of occupancy registers and completion of floor occupancy audits
Order kitchen supplies including milk and maintenance of office coffee machines, dishwashers, and fridges
Work Experience / Technical Skill Requirements
Previous experience in an administration role
SAP experience preferred
Competent in Microsoft Office applications
Strong organizational skills
Well-developed communication and customer service skills (both written and verbal)
Complex problem solving and analytical skills
C Class Driver’s License
Education / Qualification Requirements
Completion of Higher School Certificate
TAFE Certificate well regarded
If interested, please apply or contact [email protected]
BH ID 27+7+0
With over +0 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
Location: Perth CBD
Hours: 38 hours per week
Length of Contract: 12 month contract
Start Date: ASAP
Experience Level: Junior / Intermediate
This role will be responsible for ensuring the efficient day-to-day operation of the office, including but not limited to general administration, office management and facilities coordination.
Responsibilities
Oversight of the visitor management system, security access passes and inductions etc
Greet visitors where required and all office visitor management
Coordinate office initiatives and Calendar of Events
Maintenance of office and boardrooms
Booking of all staff events, functions and training activities on L8
Provide support for meetings and training including booking catering
Provide support to Executives and extended team members on administration needs
Management and maintaining office inventory
Onboarding new starters; setting up meeting rooms for inductions, organising catering for lunch, preparing new starter backpacks, allocation of desks, maintaining seating charts, liaising with IT to ensure workstations are ready
Support the offboarding procedure with relevant termination removals from registers etc
Prepare and complete requisitions and purchase orders including receipting and invoice reconciliation
Booking of travel and accommodation using the Concur systems
Collection of mail, organizing courier bookings, stationary orders, site access and other administrative duties as requested
Maintaining staff registers, teams channels, Office email DLs
Assist with meeting agenda and minute taking, reports and presentations including drafting and formatting a range of documents in MS Office (Word, PowerPoint, Excel, Publishing)
Liaise with internal and external stakeholders as required
Managing the shared cars, including the booking vehicles for cleaning, servicing and repairs
Liaison with building management as required, for minor repairs and maintenance works
Work with in-house resources and contractors to assist in the completion of scheduled works in line with company policies and procedures ensuring adherence to site safety standards
Liaison with HSSE staff regarding workstation and ergonomic adjustments required for staff
Coordination and liaison with Fire Wardens and First Aiders. This includes coordinating/arranging training and maintenance of site warden and first aider registers
Ensuring first aid kits are correctly stocked and arranging for order of replacement supplies
Furniture adjustments, relocations and installation as required
Completion of workplace inspections with cleaners, HSSE representatives, building management and other contractors/service providers as required
Management of on-site storage, including storerooms
Management of meeting room functionality (in conjunction with IT)
Management of occupancy registers and completion of floor occupancy audits
Order kitchen supplies including milk and maintenance of office coffee machines, dishwashers, and fridges
Work Experience / Technical Skill Requirements
Previous experience in an administration role
SAP experience preferred
Competent in Microsoft Office applications
Strong organizational skills
Well-developed communication and customer service skills (both written and verbal)
Complex problem solving and analytical skills
C Class Driver’s License
Education / Qualification Requirements
Completion of Higher School Certificate
TAFE Certificate well regarded
If interested, please apply or contact [email protected]
BH ID 27+7+0
With over +0 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
💡 Quick Summary
Seeking a career-building opportunity? The Office Administrator position is now open for candidates interested in the Helper Jobs sector. This role in Perth offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.
