Job Description
Office Administrator – Part-Time Role in a Thriving Marketing Agency
Location: Hybrid – Port Hacking, NSW, 2229 and from Home
Hours: Part-time, 15 hours per week over 3 days
Environment: Close-knit, creative team promoting work-life balance
Join Our Team!
We are delighted to offer an exciting opportunity to become part of AXS-2 Sales and Marketing, a boutique agency dedicated to serving Australian businesses. We are seeking a proactive, detail-oriented Office Administrator who thrives in managing organisational tasks and ensuring operational efficiency.
About the Role:
As the pivotal Office Administrator, you will ensure our office runs like a well-oiled machine. This role involves managing payroll, handling invoicing, liaising with clients and team members, and supporting HR functions. Your contribution will be crucial in maintaining a positive and productive workplace.
This part-time position is perfect for parents seeking a role that accommodates a flexible schedule, with the potential to expand responsibilities as our business grows.
Key Responsibilities:
Invoice Management & Payroll:
Manage fortnightly payroll using STP software.
Handle client invoicing, collate timesheets, and manage accounts payable.
Communication:
Coordinate responses to proposals and quote requests.
Maintain effective communication with clients, partners, and team members.
Human Resources Support:
Assist in onboarding/offboarding processes.
Organise scheduling of performance reviews and 1:1's
What We’re Looking For:
Minimum of 3 years’ experience in a similar role, ideally supporting business owners, directors, or managing directors.
Proficient in digital tools such as HubSpot, accounting software, and operating in a mostly paperless environment.
Exceptional organisational and time management skills with a proven ability to solve problems.
Strong communication skills, professional demeanour, and the capacity to engage with stakeholders at all levels.
A proactive mindset, capable of anticipating needs and taking initiative.
Why Apply? This is your chance to join a growing digital marketing agency that values its team and works with an impressive roster of clients. If you thrive in a fast-paced, professional environment and are looking for a role that supports both professional growth and personal life balance, this is the perfect opportunity for you.
Apply Now!
Interested candidates should apply via email to james@axs2.com.au. Only shortlisted candidates will be contacted.
Job Types: Part-time, Casual
Benefits:
Employee discount
Travel reimbursement
Work from home
Ability to commute/relocate:
Port Hacking NSW 2229: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
Could you provide examples of admin tasks you have done using online software please? provide the answer in STAR format. Examples of online software we use are:
Hubspot CRM
Zoho Accounting Software
Payroller STP
Start Infinity Project management software
Your example doesn't have to be one of these, just a similar package to demonstrate your ability to learn a software package and use it effectively.
Please provide details of office administration roles you have worked in? Detail the client name, activity goal, activity outcome and key learnings / revisions.
Education:
High School (Year 12) (Preferred)
Experience:
Admin: 1 year (Preferred)
Work Authorisation:
Australia (Required)
Location:
Port Hacking NSW 2229 (Preferred)
Work Location: Hybrid remote in Port Hacking NSW 2229
Location: Hybrid – Port Hacking, NSW, 2229 and from Home
Hours: Part-time, 15 hours per week over 3 days
Environment: Close-knit, creative team promoting work-life balance
Join Our Team!
We are delighted to offer an exciting opportunity to become part of AXS-2 Sales and Marketing, a boutique agency dedicated to serving Australian businesses. We are seeking a proactive, detail-oriented Office Administrator who thrives in managing organisational tasks and ensuring operational efficiency.
About the Role:
As the pivotal Office Administrator, you will ensure our office runs like a well-oiled machine. This role involves managing payroll, handling invoicing, liaising with clients and team members, and supporting HR functions. Your contribution will be crucial in maintaining a positive and productive workplace.
This part-time position is perfect for parents seeking a role that accommodates a flexible schedule, with the potential to expand responsibilities as our business grows.
Key Responsibilities:
Invoice Management & Payroll:
Manage fortnightly payroll using STP software.
Handle client invoicing, collate timesheets, and manage accounts payable.
Communication:
Coordinate responses to proposals and quote requests.
Maintain effective communication with clients, partners, and team members.
Human Resources Support:
Assist in onboarding/offboarding processes.
Organise scheduling of performance reviews and 1:1's
What We’re Looking For:
Minimum of 3 years’ experience in a similar role, ideally supporting business owners, directors, or managing directors.
Proficient in digital tools such as HubSpot, accounting software, and operating in a mostly paperless environment.
Exceptional organisational and time management skills with a proven ability to solve problems.
Strong communication skills, professional demeanour, and the capacity to engage with stakeholders at all levels.
A proactive mindset, capable of anticipating needs and taking initiative.
Why Apply? This is your chance to join a growing digital marketing agency that values its team and works with an impressive roster of clients. If you thrive in a fast-paced, professional environment and are looking for a role that supports both professional growth and personal life balance, this is the perfect opportunity for you.
Apply Now!
Interested candidates should apply via email to james@axs2.com.au. Only shortlisted candidates will be contacted.
Job Types: Part-time, Casual
Benefits:
Employee discount
Travel reimbursement
Work from home
Ability to commute/relocate:
Port Hacking NSW 2229: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
Could you provide examples of admin tasks you have done using online software please? provide the answer in STAR format. Examples of online software we use are:
Hubspot CRM
Zoho Accounting Software
Payroller STP
Start Infinity Project management software
Your example doesn't have to be one of these, just a similar package to demonstrate your ability to learn a software package and use it effectively.
Please provide details of office administration roles you have worked in? Detail the client name, activity goal, activity outcome and key learnings / revisions.
Education:
High School (Year 12) (Preferred)
Experience:
Admin: 1 year (Preferred)
Work Authorisation:
Australia (Required)
Location:
Port Hacking NSW 2229 (Preferred)
Work Location: Hybrid remote in Port Hacking NSW 2229
💡 Quick Summary
Seeking a career-building opportunity? The Office Administrator position is now open for candidates interested in the Admin Executive sector. This role in Port Hacking offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
