Office Administrator (PR & Marketing-Focused)

A-List Media Solutions is a fast-growing public relations and marketing agency specializing in high-level, strategic campaigns for established brands and large organizations.

We work directly with executive leadership and C-level teams to deliver impactful campaigns that elevate brand presence and drive measurable results.

Our expertise spans media placements, executive positioning, large-scale marketing strategy, and experiential activations that create meaningful audience engagement and lasting brand impact.

We are building a team of highly organized, reliable professionals who thrive in a fast-paced, high-performance environment.

Position Overview

We are seeking a highly organized and professional Office Administrator with a genuine interest in public relations, media, and marketing.

This role is best suited for someone looking to build a long-term career in operations within a growing company. We are looking for a dependable individual who values consistency, structure, and being a key part of a high-performing team.

You will play a critical role in maintaining seamless operations while supporting projects that directly impact client visibility and company growth.

Key Responsibilities

Manage calendars, scheduling, and coordination of client meetings, media calls, and internal strategy sessions
Track PR campaigns, including media outreach, follow-ups, and coverage
Draft and organize press materials, media lists, and campaign assets
Handle professional email correspondence with clients, media contacts, and partners
Maintain highly organized systems for client files, media contacts, and ongoing campaigns
Coordinate onboarding of new clients to ensure a seamless experience
Support invoicing, payment tracking, and basic administrative finance tasks
Coordinate logistics for media events, influencer activations, and brand launches
Track campaign performance and compile reports
Identify and implement ways to streamline systems and improve operational efficiency
Professional Expectations

High level of reliability and punctuality
Strong sense of ownership and accountability
Ability to manage responsibilities independently without constant oversight
Commitment to maintaining organized systems and processes
Qualifications

Strong organizational skills with the ability to manage multiple moving parts
Excellent written and verbal communication skills
High attention to detail and ability to work in a fast-paced environment
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong working knowledge of Google Workspace (Docs, Sheets, Drive, Calendar)
Intermediate to advanced Excel skills (data tracking, organization, basic reporting)
Comfortable using Zoom and CRM systems
Bilingual (English/French) preferred
Self-starter who takes initiative and solves problems proactively
Genuine interest in media, branding, marketing, or public relations
Demonstrated stability in previous roles (we value long-term team members)
What Makes This Role Unique

Direct exposure to high-level PR strategy and media campaigns
Opportunity to become a core operational contributor within a growing company
Work closely with executive-level clients and entrepreneurs
A structured role with real impact on company performance and client success
Long-term growth potential for the right candidate
Compensation & Benefits

$23–$25 per hour (based on experience)
In-person role
Opportunity for growth within a rapidly expanding company
Direct exposure to media, marketing campaigns, and high-level business strategy
How to Apply

Please submit your resume to admin@alistmediasolutions.com along with a brief cover letter outlining your experience and why you would be a strong fit for A-List Media Solutions.

Job Types: Full-time, Permanent

Pay: $23.00-$25.00 per hour

Expected hours: 35 per week

Work Location: In person