Office Administrator / Receptionist

At Total Infrastructure Ltd, we are looking for a professional, flexible, and experienced person to join our fantastic team based in Mt Roskill.

Key Responsibilities:

Managing Vehicle Maintenance Records
Update vehicle maintenance records in Eroad
Monitor/Manage vehicle check lists, driver log sheets
Documents management
Monitor/Manage Vehicle Compliance (COF/WOF/REGO/Full service)
Maintain vehicle folders.
Work closely with yard supervisor/Health and safety officer/drivers to ensure the compliances
Process RUC rebates claim.
Monitor/supervise workshop purchases.
Monitor daily fuel consumption and prepare fuel analysis report for Directors.
Issue Mobil cards to employees as per HR request.
Monitor/Manage unusual driver activities from EROAD/Everlink/Mobil online.
Process Daily work sheets and yard dockets
Inventory Management
Monitor/Manage HILTI transfers.
Inspect discrepancies in yard stock.
All Inventory transferers should be supported by Inventory request note from sites, signed by the supervisor.
Process Inventory charge out to job sites.
Monitor small plant transfer activities though HILTI /Advise supervisors to use HILTI to transfer small plants between sites.
Monitor/Manage Small plant purchases complete asset/tools purchase request form and process the plant in HILTI.
Register maintenance.
Plant & Vehicle Maintenance Register
Small Plant and Equipment register
Workshop tools register
Office equipment maintenance register
Documents management & archiving – maintaining the archiving register
Managing meeting room reservations.
Daily Authorizing Timesheets (If required) – Liaising with Supervisors and Engineers for discrepancies.
Work closely with Admin Manager, Yard supervisor and
Ad-hoc work for Directors/ Finance manager as & when required
Attending on-going requests from Directors and Managers as and when required
Systems to Manage: Eroad/HILTI/Everlink/Mobil Card

EROAD
Add employees.
Issue Eroad PIN number
Update Vehicles and Plants
Monthly reporting (Save reports in the Domain)
HILTI
Add new plants
Add employees
Add Job sites
Register new plants and issue barcode
Everlink
Add users
Configure tags
Mobil Cards
Add Employees

Job Requirements
Compensation