Office Administrator|admin

Job description

Job Description

• Perform administrative support functions to support Quality Management and project teams including updating, maintaining, and auditing welder logs, welder continuity records, welder qualifications and certificates, revision reviews, welding documentation, and work packages.

• Assist in the set up and close out of project documentation on platforms such as Pro-Core, Share Point, and Document Locator.

• Serve as an administrator within the Company’s Welding Coordinator and Welding Qualifier programs.

• Develop weld maps PDF’s utilizing Blue Beam software in accordance with the Company weld tracking and traceability program.

• Support the Boilermaker Common Arc program by transmitting required documentation and records to the common arc organization.

• Facilitate the dissemination of information to the department and project teams as part of the overall communications and department management process.

• Resolve questions regarding the department; research and provide appropriate answers.

• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.

• Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.

• Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.

• Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.

• Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.

• Prepare a variety of communication including emails, meeting agendas, and meeting minutes.

• Responsible for handling sensitive and confidential information.

• Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.

Skills Required

• Advance knowledge in Microsoft Word, Excel, Access, and PowerPoint required.

• Ability to work independently; demonstrating accuracy, reliability, and problem solving skills.

• Excellent organizational skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.

• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

• Applicable office/clerical experience required.

• Experience in Quality preferred.

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