Office Administrator|Administrative Assistant

Job highlights
Identified by Google from the original job post
Qualifications
Specialized skills training/certification may be required
Generally 2-5 years of experience in area of responsibility
Responsibilities
Perform various day-to-day administrative duties to provide support to the operation
Tracks and updates time in Kronos for associates' hours, vacation, sick time, and personal days
Runs daily, weekly, and monthly reports for freight audit, stock receipts, and other reports that are relevant to the position
Sets up new job accounts for customers and maintains accounts receivable files on customers
Creates manifests to customer purchases
Prepares and codes invoices
Matches customer pick-up and delivery tickets for accuracy
Provides operation support as assigned by manager
Answers multi-line phone and routes calls to appropriate personnel
Refers complex, unusual problems to supervisor
Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques
Work typically involves regular review of output by a senior coworker or supervisor
None
Located in a comfortable indoor area
Any unpleasant conditions would be infrequent and not objectionable
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about
On rare occasions there may be a need to move or lift light articles
Typically requires overnight travel less than 10% of the time
Job description
A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Job Summary

Perform various day-to-day administrative duties to provide support to the operation.

Major Tasks, Responsibilities, And Key Accountabilities
• Tracks and updates time in Kronos for associates' hours, vacation, sick time, and personal days.
• Runs daily, weekly, and monthly reports for freight audit, stock receipts, and other reports that are relevant to the position.
• Sets up new job accounts for customers and maintains accounts receivable files on customers.
• Creates manifests to customer purchases.
• Prepares and codes invoices. Matches customer pick-up and delivery tickets for accuracy.
• Provides operation support as assigned by manager.
• Answers multi-line phone and routes calls to appropriate personnel.

Nature and Scope
• Refers complex, unusual problems to supervisor.
• Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.
• None.

Work Environment
• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
• Typically requires overnight travel less than 10% of the time.

Education and Experience
• HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.

Preferred Qualifications

If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.

Functional Area Administration

Recruiter Galbreath, Janna

Req ID WCJR-021285

White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and Affirmative Action Employer. White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, ****** orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.

United States
Maine
Fryeburg Show on map Get directions