Office Administrator/Bookkeeper

Full job description

Overview

We are seeking a highly organised and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting financial processes, and facilitating communication within the organisation. This position requires experience in accounting and payroll software, HR knowledge and a keen eye for detail.

Responsibilities

Maintain up-to-date financial and administrative records based on accounting software, MS Office as well as manual records

Manage payroll function including wages, holidays, attendance and sick pay based on payroll software.

Manage revenue fee cycles including collection, processing, recording, invoicing, follow up etc.

Manage the Home’s petty cash and its reconciliations

Assist the manager in the recruitment and induction process. Manage staff recruitment applications and on boarding process including reference checks, CRB, documentation as well as maintaining staff files

Respond to enquiries from Service Users, staff and visitors

Manage contractual relationships with suppliers

Assist the manager in service user’s admission/discharge process ensuring completeness of documentation and approvals, liaising with family, social services, LHB etc, (as guided by the Manager)

Maintaining service user non-clinical files.

Maintain office and consumable supplies. Assist in inventory counts, placing purchase orders, room inspections etc.

Manage the Home’s communication – email, mail, fax, phone etc.

Participate in meetings and attend mandatory training as and when required

Provide overall finance, payroll, supplier and fee related support to the directors.

Qualifications

Proven experience in an administrative role, preferably within a care home environment.

Proficiency in accounting and payroll software such as Money soft, xero etc.

Excellent organisational skills with the ability to manage multiple tasks simultaneously.

Strong attention to detail and accuracy in all aspects of work.

Effective communication skills, both written and verbal.

Ability to work independently as well as part of a team.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).