Job Description
Job Description We are a fast growing, smaller General Contracting Company seeking a well-rounded and experienced individual to fulfill an administrative role to support the companies growth by maintaining all daily administrative activities. This is an excellent opportunity for career advancement within a rapidly expanding company. Applicants MUST have construction industry experience to be considered.
Responsibilities
Prepare, organize and maintain all company documentation accurately and efficiently.
Coordinate and schedule all material deliveries.
Establish and foster professional working relationships with Architects, Owners, Vendors and Subcontractors to facilitate future work opportunities for the Company.
Communicate with vendors, customers, architects and sub-contractors, ensuring that all daily tasks are prioritized, accurate and delivered in a timely manner.
Obtain proper COI's from subcontractors.
Prepare work orders to sub-contractors and schedule the workforce to effectively and efficiently complete contract requirements.
Manage Quickbooks and invoice customers, track expenses, generate revenue reports and input daily data.
Schedule estimates with customers and sub-contractors.
Prepare and compose written proposals for clients.
Correspond with clients or potential clients, vendors, etc. via phone and email.
Support company with general operational tasks.
Suggest improvements to increase efficiency.
Maintain positive and professional relations.
Regulate and monitor schedule requirements for project to properly notify subcontractors of upcoming work obligations and notify them of any changes.
Identify qualified subcontractors to obtain multiple bids and RFI's for various trades to qualify and recommend best candidates.
Coordinate product selections with Project/Sales Executives, Owner, Designer, Architect and subcontractor in timely fashion to not disrupt project schedule and maintain project budget.
Develop, monitor and manage overall project schedules and project related issues.
Work with manager to forecast and create short term (3 week) and long term schedules in order to coordinate self-performance and subcontractor efforts based on overall project schedule
Coordinate permitting process including application preparations and ensure all licenses are up to date.
Maintain security and confidentiality of highly sensitive information.
Requirements
Proficient in Quickbooks
Proficient in Microsoft Office
Self-motivating and independent
Resourceful and computer savvy
Proven administrative and bookkeeping experience
Strong knowledge of office management and procedures
Excellent time management and multi-tasking skills
Strong written and verbal communication skills
Excellent organization and planning
Experience
*CONSTRUCTION INDUSTRY EXPERIENCE REQUIRED*
Project management experience
Bookkeeping experience
Multi-lingual +
Compensation details Hourly or Contract. Incentives based on experience and qualifications. Salary will be considered.
Job Type: Part-time to Full time
Job Types: Contract, Part-time, Full-time
Pay: $20.00 - $30.00 per hour
Benefits:
Flexible schedule
Paid time off
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Responsibilities
Prepare, organize and maintain all company documentation accurately and efficiently.
Coordinate and schedule all material deliveries.
Establish and foster professional working relationships with Architects, Owners, Vendors and Subcontractors to facilitate future work opportunities for the Company.
Communicate with vendors, customers, architects and sub-contractors, ensuring that all daily tasks are prioritized, accurate and delivered in a timely manner.
Obtain proper COI's from subcontractors.
Prepare work orders to sub-contractors and schedule the workforce to effectively and efficiently complete contract requirements.
Manage Quickbooks and invoice customers, track expenses, generate revenue reports and input daily data.
Schedule estimates with customers and sub-contractors.
Prepare and compose written proposals for clients.
Correspond with clients or potential clients, vendors, etc. via phone and email.
Support company with general operational tasks.
Suggest improvements to increase efficiency.
Maintain positive and professional relations.
Regulate and monitor schedule requirements for project to properly notify subcontractors of upcoming work obligations and notify them of any changes.
Identify qualified subcontractors to obtain multiple bids and RFI's for various trades to qualify and recommend best candidates.
Coordinate product selections with Project/Sales Executives, Owner, Designer, Architect and subcontractor in timely fashion to not disrupt project schedule and maintain project budget.
Develop, monitor and manage overall project schedules and project related issues.
Work with manager to forecast and create short term (3 week) and long term schedules in order to coordinate self-performance and subcontractor efforts based on overall project schedule
Coordinate permitting process including application preparations and ensure all licenses are up to date.
Maintain security and confidentiality of highly sensitive information.
Requirements
Proficient in Quickbooks
Proficient in Microsoft Office
Self-motivating and independent
Resourceful and computer savvy
Proven administrative and bookkeeping experience
Strong knowledge of office management and procedures
Excellent time management and multi-tasking skills
Strong written and verbal communication skills
Excellent organization and planning
Experience
*CONSTRUCTION INDUSTRY EXPERIENCE REQUIRED*
Project management experience
Bookkeeping experience
Multi-lingual +
Compensation details Hourly or Contract. Incentives based on experience and qualifications. Salary will be considered.
Job Type: Part-time to Full time
Job Types: Contract, Part-time, Full-time
Pay: $20.00 - $30.00 per hour
Benefits:
Flexible schedule
Paid time off
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Office Administrator/Project Coordinator position is now open for candidates interested in the Office Assistant Jobs sector. This role in Aetna Estates offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.