Office Assistant

Benefits

Pulled from the full job description

Flexible schedule

Dental care

Extended health care

Discounted or free food

Full job description

Prestige Hotels and Resorts’ Corporate Office is looking for a full-time Office Assistant to join our team in downtown Kelowna.

Who are we?

We are more than a hotel chain. We are B.C.’s finest family-owned chain of resorts, hotels, and inns with locations across beautiful British Columbia. We pride ourselves on delivering superior guest experiences with a personal touch, and hard work and kindness is at the forefront of our company values.

A career with Prestige Hotels & Resorts opens up exciting new career and personal growth opportunities. Our brand continues to be an innovative, forward-thinking leader in hospitality, and we currently operate 1+ properties and additional affiliated businesses.

Read our story at: https://www.prestigehotelsandresorts.com/about-us/our-story/

What is in it for you?

Be a part of a company that wants to make a difference in BC communities (visit our website to read about our love for JoeAnna's House and our Go Green Program)

Flexible schedule (i.e., good for those with childcare needs)

Competitive hourly wage based on your experience ($1+ - $21 per hour)

Prestige Benefits Package

Retirement savings contributions upon enrollment

Restaurant and hotel discounts

What does an ideal candidate look like?

Perfectionist: someone who excels at admin tasks

High attention to detail as accuracy is crucial

Positive attitude and good communication skills

The ability to manage multiple tasks simultaneously

The ability to relate to the public in a friendly and professional manner

Strong time management skills and ability to work well under pressure

Proficient use of computer programs

Must be legally entitled to work in Canada

Must have a valid BC driver’s license

Scope of Responsibility

The Office Assistant provides support to all departments of the Prestige Hotels & Resorts Corporate office. Reporting to the Chief Operating Officer, the Office Assistant is responsible for the general upkeep of the office, including general clerical duties, administrative support of sales, marketing and operations, including assignments from the CEO and President.

General Office Duties:

Greet people coming into the office

Screen visitors without appointments

Drive to pick-up/drop-off of supplies, items and documents

Order office supplies

Maintain company vehicles including: tires, brakes, oil changes, windshields, etc.

Prepare boardroom for meetings

Coordinate with cleaner to ensure office / building is kept clean and orderly

Maintain supplies for kitchen and bathrooms

Check voicemail and email for team members if they are out of office

Organize and book flights and contra hotel rooms

Add “out of office” messages for Joe and Terry’s phones

Daily cleaning/maintenance of the coffee maker

Load/empty dishwasher as required

Purchase and organize Birthday Cards for the corporate office staff birthdays

Clerical Support:

Respond to emails coming to the general email. (answer / forward inquiries, assist guests as needed)

Answer ‘General Reception’ phone extension and screen calls as required

Clerical support for executive team (e.g., scanning, copying, etc.)

Assist with ongoing updates of the PPM and corresponding Resources, as requested by the Executive Staff

Filing as required; maintain organized file cabinets

Shredding

Sort and distribute mail

Prepare mail and take to post office or arrange other shipping

Building / Tennant Support:

Liaise with building tenants as required

Call for maintenance support

Use resources such as downtown on call to assist with problematic neighbors

Issue parking passes to staff and tenants

Mitigate parking violation tickets as required

Gift Certificates:

Review GC requests at the beginning of each month for the following month

Issue GCs Include appropriate marketing material and letters

Maintain tracking spreadsheet

Maintain copies of GCs on network

Gift certificate baskets for high profile events

Gift certificate trades with other hotels (holiday trades, etc.)

Purchasing/Printing:

Maintain office supplies & bulk order printing items

Obtain quotes from various suppliers, as needed

Place orders and distribute (chain wide items)

Invoice breakdowns for accounting, file copies in appropriate binders/folders

Maintain supply of collateral (sales & marketing)

Hotel Supply Deliveries:

Communicate with hotels for month end requests (printing items, supplies, etc.)

Prepare items for distribution, load truck

Create list of items and locations to be distributed to during Site Visit Trips.

Contra:

Execute contra reservations for clients

Maintain contra tracking spreadsheets

Execute contra agreements

Distribute vouchers as required

Job Types: Full-time, Permanent

Pay: $1+.00-$21.00 per hour

Benefits:

Dental care

Discounted or free food

Extended health care

Schedule:

Day shift

Monday to Friday

Work Location: In person