Job Description
Role & responsibilities:
Maintain and update records using Cimplify software for secretarial documentation.
Process invoices through Oracle, ensuring timely and accurate entries.
Print and prepare minutes of meetings and other secretarial documents.
Coordinate with signatories to obtain necessary approvals and signatures.
Scan, organize, and archive documents in designated folders.
Periodically bind and number minutes for record-keeping and compliance.
Manage physical filing, document inventory, and retrieval systems.
Submit documents to banks, depositories, DPs, and other external entities as required.
Assist in the preparation of physical documents for Board Meetings.
Handle documentation for share transfers, security issuances, and Demat account processes, including coordination with approving authorities.
Prepare Attendance Sheets and Certified True Copies of Resolutions.
Travel to Delhi or other offices as needed for document management, especially during acquisitions or takeover activities.
Preferred candidate profile
Graduate in any field.
Familiarity with secretarial software (e.g., Cimplify) and ERP systems (e.g., Oracle).
Strong organizational and documentation skills.
Ability to manage multiple tasks and meet deadlines.
Willingness to travel for work-related assignments.
Maintain and update records using Cimplify software for secretarial documentation.
Process invoices through Oracle, ensuring timely and accurate entries.
Print and prepare minutes of meetings and other secretarial documents.
Coordinate with signatories to obtain necessary approvals and signatures.
Scan, organize, and archive documents in designated folders.
Periodically bind and number minutes for record-keeping and compliance.
Manage physical filing, document inventory, and retrieval systems.
Submit documents to banks, depositories, DPs, and other external entities as required.
Assist in the preparation of physical documents for Board Meetings.
Handle documentation for share transfers, security issuances, and Demat account processes, including coordination with approving authorities.
Prepare Attendance Sheets and Certified True Copies of Resolutions.
Travel to Delhi or other offices as needed for document management, especially during acquisitions or takeover activities.
Preferred candidate profile
Graduate in any field.
Familiarity with secretarial software (e.g., Cimplify) and ERP systems (e.g., Oracle).
Strong organizational and documentation skills.
Ability to manage multiple tasks and meet deadlines.
Willingness to travel for work-related assignments.
💡 Quick Summary
Seeking a career-building opportunity? The Office Assistant position is now open for candidates interested in the Back Office Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
