Job Description
Job description
The Hans Foundation (THF), established in 200+, is a Public Charitable Trust that works towards creating an equitable society to enhance quality of life for all through the empowerment of marginalized and underprivileged communities in India. The Hans Foundation works for the Health and Wellbeing of remote and under-served groups, with an additional focus on children, persons with disabilities and women. THF also works for holistic Education and Livelihood development of our communities. Our Two-Fold Strategy involves identifyinging and working within Aspirational Districts and high poverty index in the North, North-East and East regions within specific states, as well as catering to lower-income and migratory populations in cities, through urban programs.
Over its 15 years of existence, THF has reached more than 35 million beneficiaries through its programs. THF works with communities through direct implementation of projects on the ground in addition to providing local management and monitoring support to not-for-profit organisations in India funded through THF USA and RIST.
GENERAL
Location of Job: Jaipur, Rajasthan
Type of Employment: Contractual for 1-year, renewable basis performance
No. of Position: 1
1. Job Purpose
The Office Assistant is one of the persons who manage office responsibilities. They have an important role in ensuring that THF’s project offices in different districts. The Office Assistant will report to district-placed administration authorities
2. Duties and Responsibilities:
The key responsibilities of this position are as given below:
• Responsible for opening and closing of the office as per the working hours or as instructed by the admin In charge.
• Housekeeping: Attend the housekeeping works, maintaining the cleanliness of the office with help of a sweeper.
• Assist The Front Office Management: Attending the telephone calls, maintaining the records like inward / outward, visitor register, ETC, and guest hospitality.
• Monitor, and book the office vehicle, and on-call vehicle coordinating with the cab driver and guest under the guidance of the admin in charge.
• Pantry Maintenance: Serving Coffee/tea to staff maintaining the cleanness of the pantry and maintaining the pantry items/stock.
• Stationery: Issuing the stationery and maintaining the stock register in coordination with the admin in charge.
• Assist and support to senior staff in the overall day-to-day activities: Photocopy, Printing, documentation, filing, Packing ETC.
• Office maintenance: Make sure the office equipment is in the working condition report the repair works to the admin in charge and follow up for repair and maintenance work.
• Maintain the Assets list and update the assets moment register in consultation with the admin in charge.
• Other Miscellaneous work with instruction by admin in charge
3. Other Indicative Requirements
Educational Qualifications
• Minimum Higher Secondary
Functional / Technical Skills and Relevant Experience & Other requirements
(Behavioural, Language, Certifications etc.)
• At least 1 -2 Years, Freshers will also be considered as per interview performances
THF is an equal opportunity employer that encourages women, people with disabilities and those from economically and socially excluded communities with the requisite skills and qualifications to apply for positions. We do not discriminate in employment on the basis of caste, creed, religion, sex, ****** orientation, marital status, disability, or any other such matter.
The Hans Foundation (THF), established in 200+, is a Public Charitable Trust that works towards creating an equitable society to enhance quality of life for all through the empowerment of marginalized and underprivileged communities in India. The Hans Foundation works for the Health and Wellbeing of remote and under-served groups, with an additional focus on children, persons with disabilities and women. THF also works for holistic Education and Livelihood development of our communities. Our Two-Fold Strategy involves identifyinging and working within Aspirational Districts and high poverty index in the North, North-East and East regions within specific states, as well as catering to lower-income and migratory populations in cities, through urban programs.
Over its 15 years of existence, THF has reached more than 35 million beneficiaries through its programs. THF works with communities through direct implementation of projects on the ground in addition to providing local management and monitoring support to not-for-profit organisations in India funded through THF USA and RIST.
GENERAL
Location of Job: Jaipur, Rajasthan
Type of Employment: Contractual for 1-year, renewable basis performance
No. of Position: 1
1. Job Purpose
The Office Assistant is one of the persons who manage office responsibilities. They have an important role in ensuring that THF’s project offices in different districts. The Office Assistant will report to district-placed administration authorities
2. Duties and Responsibilities:
The key responsibilities of this position are as given below:
• Responsible for opening and closing of the office as per the working hours or as instructed by the admin In charge.
• Housekeeping: Attend the housekeeping works, maintaining the cleanliness of the office with help of a sweeper.
• Assist The Front Office Management: Attending the telephone calls, maintaining the records like inward / outward, visitor register, ETC, and guest hospitality.
• Monitor, and book the office vehicle, and on-call vehicle coordinating with the cab driver and guest under the guidance of the admin in charge.
• Pantry Maintenance: Serving Coffee/tea to staff maintaining the cleanness of the pantry and maintaining the pantry items/stock.
• Stationery: Issuing the stationery and maintaining the stock register in coordination with the admin in charge.
• Assist and support to senior staff in the overall day-to-day activities: Photocopy, Printing, documentation, filing, Packing ETC.
• Office maintenance: Make sure the office equipment is in the working condition report the repair works to the admin in charge and follow up for repair and maintenance work.
• Maintain the Assets list and update the assets moment register in consultation with the admin in charge.
• Other Miscellaneous work with instruction by admin in charge
3. Other Indicative Requirements
Educational Qualifications
• Minimum Higher Secondary
Functional / Technical Skills and Relevant Experience & Other requirements
(Behavioural, Language, Certifications etc.)
• At least 1 -2 Years, Freshers will also be considered as per interview performances
THF is an equal opportunity employer that encourages women, people with disabilities and those from economically and socially excluded communities with the requisite skills and qualifications to apply for positions. We do not discriminate in employment on the basis of caste, creed, religion, sex, ****** orientation, marital status, disability, or any other such matter.
💡 Quick Summary
Seeking a career-building opportunity? The Office Assistant position is now open for candidates interested in the Office Assistant Jobs sector. This role in Jaipur offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.