OFFICE ASSISTANT

Job highlights
Identified by Google from the original job post
Qualifications
Bachelor’s degree required
At least one year of receptionist/ administrative assistant experience, ideally in a fast-paced dynamic professional environment
Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs
Must have a positive “can do” attitude and be a team player while also being able to work well independently
Must be proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint
Must have strong written and verbal communication skills
Strong attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks
Ability to handle confidential information with discretion
Benefits
$70k-$80k
Responsibilities
This person will handle a variety of administrative tasks, ensure the office runs smoothly, manage vendor relationships and work on additional special projects as needed
Welcome and manage all visitors by greeting, directing, and answering all questions in a warm and friendly manner
Ensure check-in protocol is followed and visitors are all logged
Answer office phone and direct calls accordingly
Order and restock all office supplies, snacks, and beverages for the company on a weekly/biweekly basis
General upkeep of kitchen and other common areas, ensuring general organization and stock of supplies
Manage all vendor relationships and handle invoices, insuring all are paid in a timely manner
Help with onsite events, including ordering catering and any necessary supplies
Help choose and order company swag/merchandise items
Help handle administrative tasks for new hires, including desk and computer set up and lead first day onboarding meeting to provide general info and answer questions
Handle all outgoing shipping needs by managing courier accounts, creating shipping labels, handling invoices, and arranging pickups
Collect, sort, and distribute mail
Work with AP to organize receipts for company credit cards
Assist with additional office projects as needed
Job description
A growing and successful biotech company in Cambridge is seeking someone to join their team and work as their Office Assistant. This person will handle a variety of administrative tasks, ensure the office runs smoothly, manage vendor relationships and work on additional special projects as needed. If you are looking for a dynamic role where you will be the face and voice of a thriving company, this may be the job for you!

Responsibilities
• Welcome and manage all visitors by greeting, directing, and answering all questions in a warm and friendly manner.
• Ensure check-in protocol is followed and visitors are all logged.
• Answer office phone and direct calls accordingly.
• Order and restock all office supplies, snacks, and beverages for the company on a weekly/biweekly basis.
• General upkeep of kitchen and other common areas, ensuring general organization and stock of supplies.
• Manage all vendor relationships and handle invoices, insuring all are paid in a timely manner.
• Help with onsite events, including ordering catering and any necessary supplies.
• Help choose and order company swag/merchandise items.
• Help handle administrative tasks for new hires, including desk and computer set up and lead first day onboarding meeting to provide general info and answer questions.
• Handle all outgoing shipping needs by managing courier accounts, creating shipping labels, handling invoices, and arranging pickups.
• Collect, sort, and distribute mail.
• Work with AP to organize receipts for company credit cards.
• Assist with additional office projects as needed.

Qualifications
• Bachelor’s degree required.
• At least one year of receptionist/ administrative assistant experience, ideally in a fast-paced dynamic professional environment.
• Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
• Must have a positive “can do” attitude and be a team player while also being able to work well independently.
• Must be proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint.
• Must have strong written and verbal communication skills.
• Strong attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks.
• Ability to handle confidential information with discretion.

Compensation
• $70k-$80k

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, ****** orientation, or any other protected factor.

United States
Massachusetts
Cambridge Show on map Get directions