Office Assistant
Job highlights
Identified by Google from the original job post
Qualifications
Zero to two years (0-2) of related experience with a high school diploma or equivalent
Ability to lift up to 25 pounds
Benefits
Salary Range: In accordance with pay transparency guidelines, the proposed salary range for this position is $21.75 to $26.45 per hour
Responsibilities
The selected candidate will have a team mindset and proactive approach as they will be responsible for overseeing day-to-day office operations, ensuring a smooth and efficient work environment
This role involves managing office resources, coordinating with staff and vendors, and providing administrative support to ensure that all operations run effectively
You will be the first point of contact for our organization, ensuring a warm welcome for visitors and callers
Greet and welcome visitors: Provide a positive first impression by greeting visitors, clients, and employees as they enter the office
Answer and direct phone calls: Manage the main phone line, directing calls to the appropriate department, and taking messages as needed
Handle incoming and outgoing correspondence: Sort and distribute incoming mail; prepare outgoing mail, including courier services
Schedule and manage appointments: Schedule meetings, appointments, and conference room bookings
Provide Administrative support: Handle executive travel arrangements; book conference registrations for team members; order business cards
Clerical support: maintain office and kitchen supply inventories; liaise with landlord regarding office maintenance issues
HR Support: respond to employment verifications and investigation requests; coordinate local employee and leadership events
Visitor management: Maintain a log of visitors, issue visitor badges, and ensure compliance with security procedures
Assist with other tasks as needed: Support various departments with additional administrative tasks as required
Job description
The selected candidate will have a team mindset and proactive approach as they will be responsible for overseeing day-to-day office operations, ensuring a smooth and efficient work environment. This role involves managing office resources, coordinating with staff and vendors, and providing administrative support to ensure that all operations run effectively. You will be the first point of contact for our organization, ensuring a warm welcome for visitors and callers.
• Greet and welcome visitors: Provide a positive first impression by greeting visitors, clients, and employees as they enter the office.
• Answer and direct phone calls: Manage the main phone line, directing calls to the appropriate department, and taking messages as needed.
• Handle incoming and outgoing correspondence: Sort and distribute incoming mail; prepare outgoing mail, including courier services.
• Schedule and manage appointments: Schedule meetings, appointments, and conference room bookings.
• Provide Administrative support: Handle executive travel arrangements; book conference registrations for team members; order business cards.
• Clerical support: maintain office and kitchen supply inventories; liaise with landlord regarding office maintenance issues.
• HR Support: respond to employment verifications and investigation requests; coordinate local employee and leadership events.
• Visitor management: Maintain a log of visitors, issue visitor badges, and ensure compliance with security procedures.
• Assist with other tasks as needed: Support various departments with additional administrative tasks as required.
Required Qualifications:
• Zero to two years (0-2) of related experience with a high school diploma or equivalent.
• Ability to lift up to 25 pounds.
Preferred Qualifications:
• Previous experience in as similar role.
• Experience managing calendars and documents in Google Suite.
Salary Range: In accordance with pay transparency guidelines, the proposed salary range for this position is $21.75 to $26.45 per hour. Final hourly rate will be determined based on various factors such as relevant skills and experience.
Karsun Solutions is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, ****** orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Third Party Resumes: Karsun does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Karsun and Karsun will not be obligated to pay a placement fee.