Job Description
Job Overview
We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! In this vital role, you will be the welcoming face of our organization, ensuring smooth daily operations and providing exceptional support to staff, clients, and visitors alike. Your energetic approach and attention to detail will help create a positive environment where efficiency and professionalism thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Responsibilities
Greet visitors and clients warmly, providing excellent customer service and ensuring they feel welcomed. wn
Answer phone with professionalism, answering promptly and directing calls accurately.
Handle front desk duties including scheduling appointments, maintaining calendars, and coordinating meetings.
Perform data entry, filing, and document proofreading to ensure accuracy and organization of records.
Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for daily tasks.
Support administrative functions like photocopying, faxing, mailing, and maintaining office supplies inventory.
Assist with bookkeeping tasks including basic invoicing and expense tracking as needed.
Qualifications
Proven office or clerical experience demonstrating strong organizational skills and attention to detail.
Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
Experience with multi-line phone systems, data entry, filing, and general office management.
Excellent customer service skills coupled with professional phone etiquette.
Bilingual abilities are highly desirable to serve diverse client needs effectively.
Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment.
Knowledge of QuickBooks or bookkeeping experience is a plus; familiarity with roofing or construction receptionist duties is advantageous but not required. Join us in creating a welcoming atmosphere where organization meets excellence! This role is perfect for motivated individuals eager to grow their administrative expertise while supporting a thriving team in a professional setting.
Job Type: Full-time
Pay: $15.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
Paid time off
Ability to Commute:
Hammond, IN 46323 (Preferred)
Work Location: In person
We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! In this vital role, you will be the welcoming face of our organization, ensuring smooth daily operations and providing exceptional support to staff, clients, and visitors alike. Your energetic approach and attention to detail will help create a positive environment where efficiency and professionalism thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Responsibilities
Greet visitors and clients warmly, providing excellent customer service and ensuring they feel welcomed. wn
Answer phone with professionalism, answering promptly and directing calls accurately.
Handle front desk duties including scheduling appointments, maintaining calendars, and coordinating meetings.
Perform data entry, filing, and document proofreading to ensure accuracy and organization of records.
Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for daily tasks.
Support administrative functions like photocopying, faxing, mailing, and maintaining office supplies inventory.
Assist with bookkeeping tasks including basic invoicing and expense tracking as needed.
Qualifications
Proven office or clerical experience demonstrating strong organizational skills and attention to detail.
Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
Experience with multi-line phone systems, data entry, filing, and general office management.
Excellent customer service skills coupled with professional phone etiquette.
Bilingual abilities are highly desirable to serve diverse client needs effectively.
Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment.
Knowledge of QuickBooks or bookkeeping experience is a plus; familiarity with roofing or construction receptionist duties is advantageous but not required. Join us in creating a welcoming atmosphere where organization meets excellence! This role is perfect for motivated individuals eager to grow their administrative expertise while supporting a thriving team in a professional setting.
Job Type: Full-time
Pay: $15.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
Paid time off
Ability to Commute:
Hammond, IN 46323 (Preferred)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Office Assistant/Receptionist position is now open for candidates interested in the Office Assistant Jobs sector. This role in Aetna Estates offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.