Job Description
Job description
Duties Provides administrative support assistance for the 502nd Force Support Squadron. Reports directly to the flight chiefs and/or operations officer. Duties include but are not limited to administrative support to the Flight Chiefs, Assistant Flight Chiefs and Operations Officers within the squadron. Knowledgeable in Word, Power Point, Excel, Microsoft Outlook and can build presentations using each of these tools and produces reports and other information upon request. Takes own initiative and continually devises and recommends changes in administrative procedures, internal controls and ensures that changes follow proper AFI procedures and/or other appropriate guidance. Reconciles purchase card orders, invoices and other reports that apply to the flights. May be appointed as the NAF/APF purchase card holder or approving official. Provides updates to schedules and policies to all activity managers. Responds to inquiries and notifies appropriate staff members with information or recommendations and prepares responses. Screens calls and visitors when appropriate and answers questions consistent with administrative policies set in place. Receives/screens all correspondence for flight chiefs, and operations officer, composes/prepares reports and correspondence, some of which may be confidential in nature, and prepares for signature. Responsible for receipt, control, safekeeping and appropriate actions on all material received. Builds timelines and keeps supervisors/flight chiefs abreast of forthcoming events and informs on status of projects. Maintains a calendar for all flight activities to include events, meetings, suspense's', etc. Reviews 502 FSS website/Facebook page to ensure that squadron information posted is correct and current. Maintains files in accordance with ERM practices if applicable and keeps library of all pertinent instructions, pamphlets, and other guidance that supports the flights. Responsible for all aspects in maintaining/reporting payroll and personnel actions. Serves as alternate timekeeper for each activity manager and creates individual time/pay records for each pay period via applicable automated payroll system (SETS). Advises approving officials when timecards are ready for approval. Prepares and/or instructs activity managers on preparation of purchase requests through IBPS NAF-T System. Prepares, instructs, and advises managers on how to use Defense Travel System (DTS). Assists in preparing the AF2583; Request for Personnel Security Action in support of Squadron Security Background Checks, and assist squadron security manager in ensuring completion of employee background checks in JPAS. Prepares cash reports and notifies supervisor of any erroneous information for corrections. Maintains supplies for flights. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/1257XXXXXX Requirements Conditions of Employment
• This position requires the incumbent to complete a background investigation with favorable results.
• This position requires the incumbent to be a U.S. Citizen or a Legal U.S. Resident for a minimum of 3 years and to reside in/around the area as noted in the Job Opportunity Announcement. Qualifications Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 10/18/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Must have experience in administrative/office work and effectively be able to navigate through and use Microsoft Office. Must have experience in personnel record keeping. Knowledge, Skills and Abilities (KSA's): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
• Must satisfactorily complete a Secret clearance.
• Must have experience in personnel record keeping.
• Must have experience in administrative/office work and effectively be able to navigate through and use Microsoft Office.
• Must be able to communicate effectively, clearly and concisely both orally and in writing.
• Must be able to prepare accurate documents and format appropriately and proofread documents for proper grammar/spelling. Note: Those qualified applicants who meet both the minimum qualification requirement(s) and highly preferred criteria(s) will be considered best qualified for this position and will be referred to the selecting official(s) first for consideration. All other applicants will be referred as needed and requested by the selecting official(s) Reminder to Applicants: Your experience has to be clearly identified in your resume in order to receive consideration. If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position. Education Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Additional information
• Individual must fully meet qualification/eligibility/background requirements for this position.
• U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation.
• Male applicants born after December 31, 1+5+ must be registered for Selective Service.
• Direct deposit is required.
• Satisfactorily complete an employment verification (E-Verify) check.
• A probationary period may be required.
• Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
• Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.
• Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
• This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.
• Benefits Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Your resume and supporting document will be evaluated against the qualifications of the position. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.
• Benefits Review our benefits
• Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
• Resume Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be use
Report this listing
Duties Provides administrative support assistance for the 502nd Force Support Squadron. Reports directly to the flight chiefs and/or operations officer. Duties include but are not limited to administrative support to the Flight Chiefs, Assistant Flight Chiefs and Operations Officers within the squadron. Knowledgeable in Word, Power Point, Excel, Microsoft Outlook and can build presentations using each of these tools and produces reports and other information upon request. Takes own initiative and continually devises and recommends changes in administrative procedures, internal controls and ensures that changes follow proper AFI procedures and/or other appropriate guidance. Reconciles purchase card orders, invoices and other reports that apply to the flights. May be appointed as the NAF/APF purchase card holder or approving official. Provides updates to schedules and policies to all activity managers. Responds to inquiries and notifies appropriate staff members with information or recommendations and prepares responses. Screens calls and visitors when appropriate and answers questions consistent with administrative policies set in place. Receives/screens all correspondence for flight chiefs, and operations officer, composes/prepares reports and correspondence, some of which may be confidential in nature, and prepares for signature. Responsible for receipt, control, safekeeping and appropriate actions on all material received. Builds timelines and keeps supervisors/flight chiefs abreast of forthcoming events and informs on status of projects. Maintains a calendar for all flight activities to include events, meetings, suspense's', etc. Reviews 502 FSS website/Facebook page to ensure that squadron information posted is correct and current. Maintains files in accordance with ERM practices if applicable and keeps library of all pertinent instructions, pamphlets, and other guidance that supports the flights. Responsible for all aspects in maintaining/reporting payroll and personnel actions. Serves as alternate timekeeper for each activity manager and creates individual time/pay records for each pay period via applicable automated payroll system (SETS). Advises approving officials when timecards are ready for approval. Prepares and/or instructs activity managers on preparation of purchase requests through IBPS NAF-T System. Prepares, instructs, and advises managers on how to use Defense Travel System (DTS). Assists in preparing the AF2583; Request for Personnel Security Action in support of Squadron Security Background Checks, and assist squadron security manager in ensuring completion of employee background checks in JPAS. Prepares cash reports and notifies supervisor of any erroneous information for corrections. Maintains supplies for flights. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/1257XXXXXX Requirements Conditions of Employment
• This position requires the incumbent to complete a background investigation with favorable results.
• This position requires the incumbent to be a U.S. Citizen or a Legal U.S. Resident for a minimum of 3 years and to reside in/around the area as noted in the Job Opportunity Announcement. Qualifications Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 10/18/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Must have experience in administrative/office work and effectively be able to navigate through and use Microsoft Office. Must have experience in personnel record keeping. Knowledge, Skills and Abilities (KSA's): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
• Must satisfactorily complete a Secret clearance.
• Must have experience in personnel record keeping.
• Must have experience in administrative/office work and effectively be able to navigate through and use Microsoft Office.
• Must be able to communicate effectively, clearly and concisely both orally and in writing.
• Must be able to prepare accurate documents and format appropriately and proofread documents for proper grammar/spelling. Note: Those qualified applicants who meet both the minimum qualification requirement(s) and highly preferred criteria(s) will be considered best qualified for this position and will be referred to the selecting official(s) first for consideration. All other applicants will be referred as needed and requested by the selecting official(s) Reminder to Applicants: Your experience has to be clearly identified in your resume in order to receive consideration. If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position. Education Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Additional information
• Individual must fully meet qualification/eligibility/background requirements for this position.
• U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation.
• Male applicants born after December 31, 1+5+ must be registered for Selective Service.
• Direct deposit is required.
• Satisfactorily complete an employment verification (E-Verify) check.
• A probationary period may be required.
• Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
• Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.
• Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
• This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.
• Benefits Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Your resume and supporting document will be evaluated against the qualifications of the position. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.
• Benefits Review our benefits
• Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
• Resume Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be use
Report this listing
💡 Quick Summary
Seeking a career-building opportunity? The Office Automation Assistant with Security Clearance position is now open for candidates interested in the Office Assistant Jobs sector. This role in Laughlin Air Force Base offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
