Job Description
Corporate Services | Operations | Canberra
Permanent, full-time position
Onsite role working in modern, open plan office
Reward and recognition, including competitive remuneration and career progression
Learning and career development programs for all roles and levels
Flexible leave options and up to 26 weeks paid parental leave
Free daily breakfast and office social events
Genuine commitment to health and wellbeing, pro bono and community, and diversity and inclusion across our firm
Learn more about what Hall & Wilcox can offer you: bit.ly/HWbenefits
About the role and team
We have an exciting opportunity for an experienced Office Co-ordinator to join our Canberra office.This role will provide prompt, efficient and reliable office services to the firm and our external stakeholders and to focus on continuous improvement for each function within Office Services.
You will be responsible for:
greeting and assisting clients/visitors, ensuring a professional experience;
coordinating meeting room bookings, setups, resets, and support smooth delivery of internal and client meetings and events;
maintaining client areas, kitchens, meeting rooms and back of house workspaces to a high standard;
managing security passes, onboarding of new starters including office tours, merchandise and equipment coordination;
liaising with Facilities and Technology team, suppliers, and building management for maintenance and equipment;
overseeing WH&S checks, First Aid, emergency warden coordination, and critical incidents;
handling mail, deliveries and couriers;
managing internal communications and office related events and activations;
managing office supplies including stationery, catering, staff amenities, and budget reconciliation; and
supporting National Operations Manager and Canberra Office Partner in Charge; and
assisting with general office tasks.
About you
You will ideally have the following skills and experience:
minimum 5+ years’ experience in a similar role or professional services firm;
excellent interpersonal and communication skills;
working knowledge of Microsoft Office;
ability to work autonomously;
strong attention to detail;
strong organisation/ time management skills; and
flexible, reliable with a ‘can do’ attitude and a proactive approach.
About us
Hall & Wilcox is a leading independent Australian law firm. We deliver outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.
Hear from our people about what it’s like to work at Hall & Wilcox: bit.ly/HWpeople
Some of our recent awards and citations include:
Best Australian Law Firm (>$200m revenue) at the 2026 Client Choice Awards
Ranked 7th in the Lawyers Weekly Top 25 Attraction Firms for 2026 and 2026
Law Firm of the Year at the 2026 Lawyers Weekly Australian Law Awards
Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (EOCGE) citation holder since 2018
We are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values - known as Hallmarks.
We are also renowned for our Smarter Law approach. Smarter Law means we look beyond the status quo to think differently and find solutions. Smarter Law includes enabling technology, challenging business models, innovative pricing and creative resourcing.
We are a firm of the future. We offer our people interesting and challenging work, and access to great clients. To learn more about Hall & Wilcox please visit our website.
Apply now
Let’s connect. Click apply to submit your application.
At Hall & Wilcox, we are committed to creating and maintaining a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, ****** orientation and gender identities.
We are also committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Kim Chalmers, Senior Talent Acquisition Advisor, at [email protected] for a confidential discussion.
This vacancy is being managed directly by the Hall & Wilcox Talent Acquisition / People & Culture team. We will contact our preferred agency partners should we require any assistance.
#LI-KC1
Permanent, full-time position
Onsite role working in modern, open plan office
Reward and recognition, including competitive remuneration and career progression
Learning and career development programs for all roles and levels
Flexible leave options and up to 26 weeks paid parental leave
Free daily breakfast and office social events
Genuine commitment to health and wellbeing, pro bono and community, and diversity and inclusion across our firm
Learn more about what Hall & Wilcox can offer you: bit.ly/HWbenefits
About the role and team
We have an exciting opportunity for an experienced Office Co-ordinator to join our Canberra office.This role will provide prompt, efficient and reliable office services to the firm and our external stakeholders and to focus on continuous improvement for each function within Office Services.
You will be responsible for:
greeting and assisting clients/visitors, ensuring a professional experience;
coordinating meeting room bookings, setups, resets, and support smooth delivery of internal and client meetings and events;
maintaining client areas, kitchens, meeting rooms and back of house workspaces to a high standard;
managing security passes, onboarding of new starters including office tours, merchandise and equipment coordination;
liaising with Facilities and Technology team, suppliers, and building management for maintenance and equipment;
overseeing WH&S checks, First Aid, emergency warden coordination, and critical incidents;
handling mail, deliveries and couriers;
managing internal communications and office related events and activations;
managing office supplies including stationery, catering, staff amenities, and budget reconciliation; and
supporting National Operations Manager and Canberra Office Partner in Charge; and
assisting with general office tasks.
About you
You will ideally have the following skills and experience:
minimum 5+ years’ experience in a similar role or professional services firm;
excellent interpersonal and communication skills;
working knowledge of Microsoft Office;
ability to work autonomously;
strong attention to detail;
strong organisation/ time management skills; and
flexible, reliable with a ‘can do’ attitude and a proactive approach.
About us
Hall & Wilcox is a leading independent Australian law firm. We deliver outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.
Hear from our people about what it’s like to work at Hall & Wilcox: bit.ly/HWpeople
Some of our recent awards and citations include:
Best Australian Law Firm (>$200m revenue) at the 2026 Client Choice Awards
Ranked 7th in the Lawyers Weekly Top 25 Attraction Firms for 2026 and 2026
Law Firm of the Year at the 2026 Lawyers Weekly Australian Law Awards
Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (EOCGE) citation holder since 2018
We are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values - known as Hallmarks.
We are also renowned for our Smarter Law approach. Smarter Law means we look beyond the status quo to think differently and find solutions. Smarter Law includes enabling technology, challenging business models, innovative pricing and creative resourcing.
We are a firm of the future. We offer our people interesting and challenging work, and access to great clients. To learn more about Hall & Wilcox please visit our website.
Apply now
Let’s connect. Click apply to submit your application.
At Hall & Wilcox, we are committed to creating and maintaining a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, ****** orientation and gender identities.
We are also committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Kim Chalmers, Senior Talent Acquisition Advisor, at [email protected] for a confidential discussion.
This vacancy is being managed directly by the Hall & Wilcox Talent Acquisition / People & Culture team. We will contact our preferred agency partners should we require any assistance.
#LI-KC1
💡 Quick Summary
Seeking a career-building opportunity? The Office Co-ordinator position is now open for candidates interested in the Back Office Jobs sector. This role in Australian Capital Territory offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
